Title
Authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Amendment No. 7 to the Agreement (A-10639) with Johnson Controls for Repair and Maintenance Services on Mechanical Control Systems, Building Automation for Heating,Ventilation, Air Conditioning (HVAC) Systems and Variable Frequency Drives (VFD's) at NMC, extending the Agreement to June 30, 2013 and adding $110,000 for a revised total Agreement amount not to exceed $574,000 in the aggregate.
Body
RECOMMENDATION:
It is recommended the Board of Supervisors authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Amendment No. 7 to the Agreement (A-10639) with Johnson Controls for Repair and Maintenance Services on Mechanical Control Systems, Building Automation for Heating, Ventilation, Air Conditioning (HVAC) Systems and Variable Frequency Drives (VFD's) at NMC, extending the Agreement to June 30, 2013 and adding $110,000 for a revised total Agreement amount not to exceed $574,000 in the aggregate.
SUMMARY/DISCUSSION:
Johnson Controls provides repair and maintenance services for Natividad Medical Center's mechanical controls, building automation system, and variable frequency drives.
Johnson Control's propriety Metasys building automation system, monitors and controls various building mechanical and electrical system functions critical for regulatory compliance, infection control, and patient /staff safety. These systems and components are regulated and audited by the Joint Commission and the State of California through Title 22 and Title 24. The systems are also vital to supporting equipment and processes in the Laboratory, Radiology, and the Pharmacy.
The Metasys system also provides monitor and control functions for the medical center's heating, ventilation, and air conditioning systems serving patient care and staff areas.
Johnson Controls has provided maintenance and repair on the Metasys system since its installation at NMC in 2006. A Sole Source Justification Form has been added to the agreement this fiscal year explaining that the Metasys System is a proprietary system owned by Johnson Controls. As such, Johnson Controls is the only authorized vendor for repair and maintenance with the Metasys System.
Annual spend over the last three fiscal years are as follows:
* FY 2009/10 $62,457
* FY 2010/11 $70,000
* FY 2011/12 $61,959 as of May 25, 2012, on a purchase order encumbrance of
$110,000.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this Amendment as to legal form and risk provisions. Auditor-Controller has reviewed and approved this Amendment as to fiscal provisions. The Amendment has also been reviewed and approved by Natividad Medical Center's Board of Trustees.
FINANCING:
The cost for this Amendment is $110,000 and is included in the Fiscal Year 2012/2013 Recommended Budget. There is no impact to the General Fund.
Prepared by: James Kari, Engineering Director, 783-2602
Approved by: Harry Weis, Chief Executive Officer, 783-2553
Attachments: Agreement, Amendments 1, 2, 3, 4, 5, 6 and 7.