Title
Approve and authorize the Director of the Department of Social Services to retroactively sign Amendment #2 to Agreement #5010-19788 with Community Homeless Solutions to expand the Warming Shelter operations to 24 hours/7 days per week due to the COVID-19 County’s Shelter -in-place order; adding $67,859, increasing the contract total to $459,459 with a term unchanged of July 1, 2019 through June 30, 2020.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve and authorize the Director of the Department of Social Services to retroactively sign Amendment #2 to Agreement #5010-19788 with Community Homeless Solutions to expand the Warming Shelter operations to 24 hours/7 days per week due to the COVID-19 County’s Shelter -in-place order; adding $67,859, increasing the contract total to $459,459 with a term unchanged of July 1, 2019 through June 30, 2020.
SUMMARY/DISCUSSION:
Community Homeless Solutions operates the Salinas Warming Shelter and provides supportive services. Since the County’s March 18th COVID-19 shelter-in-place order, families that had previously exited the shelter for work and school now depend on the shelter 24 hours a day. The 24/7 contract amendment requires an increase in funding by $67,859, for a contract total of $459,459.
The additional expenses associated with extending the shelter’s normal 16 hour (4:00 PM to 8:00 AM) daily operations to 24 hours a day includes: staff, supervision, meals, cleaning, hygiene supplies, and security. The shelter operator must also provide 3 meals a day for each of the residents. Prior to COVID-19, the shelter budget only allowed for the purchase of meals 4 nights per week and depended on church donations for the remaining meals. Because donations are no longer reliable due to the Pandemic, the shelter operator must now procure sufficient food for the men, women, and children housed at the shelter.
OTHER AGENCY INVOLVEMENT:
The Auditor-Controller and Purchasing have reviewed and approved this amendment. County Counsel has approved the amendment as to form.
FINANCING:
This amendment is funded by State Emergency Homeless and Housing Assistance Program (EHHAP) funds of $67,850 to expand the Warming Shelter operations from 16 to 24 hours a day. There are sufficient appropriations in SOC004 FY 2019-20 Recommended Budget.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This proposed program correlates to the Health & Human Services Strategic Initiatives adopted by the Board of Supervisors by working towards the goals of improving health and quality of life outcomes to individuals and families experiencing homelessness.
Mark a check to the related Board of Supervisors Strategic Initiatives
__Economic Development
__Administration
X Health & Human Services
__Infrastructure
__Public Safety
Prepared by: Denise R. Vienne, Management Analyst II, x4484
Approved by: Lori A. Medina, Director, Ext.4430
Attachments: Original Agreement, Amendment 1, Amendment 2
Proposed agreement is on file with the Clerk of the Board as an attachment to this Board Report