Title
Authorize payment of invoice number 395415 and invoice number 394552 for a total amount of $23,594 to Medical Doctor Associates (MDA) for locum tenens services provided at Natividad Medical Center (NMC) in July 2015.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Authorize payment of invoice #395415 and invoice #394552 for a total amount of $23,594 to Medical Doctor Associates (MDA) for locum tenens services provided at Natividad Medical Center (NMC) in July 2015.
SUMMARY/DISCUSSION:
NMC entered into an agreement with MDA on February 1, 2009; as amended March 1, 2010; July 1, 2010; March 1, 2011; July 1, 2011; December 1, 2011; July 1, 2012; May 1, 2013; July 1, 2013; December 1, 2013; July 1, 2014 and May 1, 2015 to provide locum tenens services. Locum tenens are temporary physicians utilized during periods when employed/contracted physicians are not available (e.g., vacation; illness; continuing medical education; etc.) to provide health care services vital to NMC’s continued operation.
NMC conducted a Request for Proposal (RFP) for locum tenens services for Fiscal Year 2015/2016. Due to the lengthy RFP process, agreements were not awarded until August 2015 and it was necessary to extend the term of the existing agreement with MDA in order to ensure these services would be available in the month of July 2015. The Board of Supervisors approved a Letter Agreement with MDA on June 23, 2015.
During the month of July, the extended term of the agreement, NMC had patient care coverage needs for vacancies in the hospitalist and the pediatric hospitalist units. NMC utilized MDA’s physicians who already had privileges to practice medicine at NMC to cover these services which caused invoices to exceed the Fiscal Year 2015/2016 amount by $23,594.
Pursuant to the RFP, MDA was awarded a new agreement for the period August 1, 2015 to July 31, 2016. However, the services that were provided in July 2015 were not covered in the RFP agreement. NMC is requesting payment of these July invoices in the amount of $23,594.
OTHER AGENCY INVOLVEMENT:
Payment of these invoices has been reviewed and approved by Natividad Medical Center’s Finance Committee on November 24, 2015 and Board of Trustees on December 7, 2015.
FINANCING:
The Fiscal Year 2015/2016 amount is $51,968. The encumbered amount was $75,562. The amount due to MDA for invoice #395415 is $13,655 and the remaining balance for invoice #394552 is $9,939 after $1,423.50 was paid on October 21, 2015. The total cost for these two invoices is $23,594 and is included in the Fiscal Year 2015/2016 Adopted Budget for locum tenens services. There is no impact to the General Fund.
Prepared by: Jeanne-Ann Balza, Management Analyst, 783.2506
Approved by: Gary Gray D.O., Chief Executive Officer, 783.2553
Attachments:
Invoice #395415
Invoice #394552
Letter Agreement
First-Eleventh Amendments
Agreement
Attachments on file at the Clerk of the Board