Title
a. Approve an increase in appropriations in the amount of $192,000 in the FY 2014-15 Resource Management Agency (RMA) Environmental Services Appropriation Unit 001-3000-8444-RMA099 for increased mandates and expanded permit requirements related to the Storm Water Program (4/5th vote required);
b. Approve an increase in appropriations and estimated revenue in the amount of $150,000 in the FY 2014-15 Resource Management Agency (RMA) Road & Bridge Maintenance Appropriation Unit 002-3000-8443-RMA012 (4/5th vote required);
c. Approve an increase in appropriations and Operating Transfer Out of $150,000 in the FY 2014-15 Other Financing Uses 001-1050-8038-7614-CAO017 (4/5th vote required);
d. Approve a decrease in appropriations of $342,000 in FY 2014-15 General Fund Contingencies 001-1050-8034-CAO020 (4/5th vote required); and
e. Authorize the Auditor Controller's Office to incorporate approved modifications in the FY 2014-15 Budget.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve an increase in appropriations in the amount of $192,000 in the FY 2014-15 Resource Management Agency (RMA) Environmental Services Appropriation Unit 001-3000-8444-RMA099 for increased mandates and expanded permit requirements related to the Storm Water Program (4/5th vote required);
b. Approve an increase in appropriations and estimated revenue in the amount of $150,000 in the FY 2014-15 Resource Management Agency (RMA) Road & Bridge Maintenance Appropriation Unit 002-3000-8443-RMA012 (4/5th vote required);
c. Approve an increase in appropriations and Operating Transfer Out of $150,000 in the FY 2014-15 Other Financing Uses 001-1050-8038-7614-CAO017(4/5th vote required);
d. Approve a decrease in appropriations of $342,000 in FY 2014-15 General Fund Contingencies 001-1050-8034-CAO020 (4/5th vote required); and
e. Authorize the Auditor Controller's Office to incorporate approved modifications in the FY 2014-15 Budget.
SUMMARY/DISCUSSION:
On July 8, 2014 the Board received a follow-up report as directed during June 10, 2014 Budget Hearings regarding remaining Fiscal Year (FY) 2014-15 funding requirements for new and increased mandates related to storm water run-off, water quality monitoring, and street sweeping and considered potential funding options. The Board unanimously approved funding all of the unfunded requirements, totaling $342,000, from General Fund Contingencies. The approved increased funding provides for the following:
Monterey Regional Storm Water Management Program (MRSWMP)
participation fees - $160,000
Storm water program monitoring and lab fees - $32,000
Expanded street sweeping program requirements - $150,000
Since the July 8, 2014 report included multiple options for the Board to consider with regards to the unmet funding needs, the report did not include an action for the Board to authorize the funds at that time. Staff was directed to return to the Board's Budget Committee for support of the transfer from Contingencies, and then to the full Board to formally request the funds needed to meet the increased and expanded requirements for storm water run-off, water quality testing, and street sweeping.
OTHER AGENCY INVOLVEMENT:
RMA-Public Works implements the sweeping program; RMA-Environmental Services manages the Stormwater Program and the requirements of the Phase II Permit. The MRSWMP is administered by the Monterey Regional Water Pollution Control Agency under the direction of the Participating Entities, the Phase II cities of the Monterey Peninsula. These actions were supported by the Budget Committee on July 30, 2014.
FINANCING:
There is an impact to the general fund as a result of the above actions. Approval of the recommended actions will reduce General Fund Contingencies 001-1050-8034-CAO020 by $342,000, increase appropriations in RMA-Environmental Services 001-3000-8444-RMA099 by $192,000, and increase appropriations and revenue in RMA- PW Roads & Bridge Maintenance 002-3000-8443-RMA014 by $150,000. The increase in appropriations in RMA-PW Roads & Bridges requires a funding transfer from General Fund Contingencies 001-1050-8034-7614-CAO020 in the amount of $150,000 to Roads & Bridge Maintenance 002-3000-8443-5940-RMA014. The FY 2014-15 Adopted Budget included $3,856,465 in General Fund Contingencies. Actions by the Board since adoption of the budget have approved use of another $844,500 for a current balance of $3,011,965. Pending Board approval of recommended actions, the current year balance will be $2,669,965.
Prepared by: Shawne Ellerbee, RMA - Finance Manager III
Approved by: Benny J. Young, RMA Director
Dated: August 1, 2014