Title
a. Approve and authorize the Contracts/Purchasing Officer or their designee to execute Amendment No. 4 to Agreement No. A-16556 with SCRAM of California, Inc. to provide electronic monitoring products and services for Probation clients, for one (1) additional year, for a revised term of June 1, 2023 through June 30, 2026, and to increase the Agreement’s amount by $409,640 for a revised total Agreement amount not to exceed $910,361; and
b. Authorize the Contracts/Purchasing Officer or their designee to execute future amendments to the Agreement where the total amendments do not exceed 15% ($136,554) of the Agreement amount and do not significantly change the scope of services, for a not to exceed maximum amount of $1,046,915.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/Purchasing Officer or their designee to execute Amendment No. 4 to Agreement No. A-16556 with SCRAM of California, Inc. to provide electronic monitoring products and services for Probation clients, for one (1) additional year, for a revised term of June 1, 2023 through June 30, 2026, and to increase the Agreement’s amount by $409,640 for a revised total Agreement amount not to exceed $910,361; and
b. Authorize the Contracts/Purchasing Officer or their designee to execute future amendments to the Agreement where the total amendments do not exceed 15% ($136,554) of the Agreement amount and do not significantly change the scope of services, for a not to exceed maximum amount of $1,046,915.
SUMMARY/DISCUSSION:
The County of Monterey, Probation Department, entered Standard Agreement No. A-16556 (Agreement) with SCRAM of California, Inc. (Contractor) for a term of June 1, 2023 through December 31, 2023 and for an amount not to exceed $145,655 for an electronic monitoring program for the supervision of Probation clients as mandated by the Monterey Superior Court or as part of the probation supervision terms for the various offender populations under probation. The Agreement was amended through Amendment No. 1 to extend the term through June 30, 2024 and to increase the Agreement’s amount by $14,566 for an updated not to exceed amount of $160,221. The Agreement was further amended through Amendment No. 2 to increase the Agreement’s not to exceed amount by $140,000 for an updated Agreement amount not to exceed $300,221 and with no change to the existing Agreement term of June 1, 2023 through June 30, 2024. Amendment No. 2 also revised the fees to include a reduced fee schedule negotiated by the parties. Subsequently, the Agreement was renewed and amended a third time through Renewal and Amendment No. 3 to renew and extend the term of the Agreement through June 30, 2025, update the Contractor’s Fee Schedule, and to increase the Agreement’s amount by $200,500 for an updated amount not to exceed $500,721.
The Probation Department (Probation) has a continued need for services and a term extension and an increase in funding are necessary to allow the Contractor to continue providing services. Amendment No. 4 has been drafted to extend the term of the Agreement for an additional year through June 30, 2026 and to increase the Agreement’s not to exceed amount by $409,640 for an updated Agreement amount not to exceed $910,361. Additionally, Amendment No. 4 updates the rates of the Contractor effective July 1, 2025. Because electronic monitoring is utilized as an intermediate sanction and detention alternative, the number of clients monitored can fluctuate per month. The recent implementation of the Pre-trial Services Program under Senate Bill 129 has also impacted the number of clients served under this Agreement.
Probation recommends the approval of Amendment No. 4 as it will allow the Contractor to continue providing services vital to the operations of the Probation Department.
OTHER AGENCY INVOLVEMENT:
Amendment No. 4 was approved by the Office of County Counsel as to legal form and by the Auditor-Controller as to fiscal terms.
FINANCING:
The associated funding and appropriations of $85,500 for the remainder of FY 24-25 are included in the Probation Department’s FY 24-25 Adopted Budget (001-2550-PRO001-8165). The remaining amount ($324,140) allotted for FY 25-26, will be included in the annual budget approval process. Funding for this Agreement is supported by AB 109 and SB 129 funding. There is no additional cost to the County General Fund with this recommendation.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This recommendation supports the Board of Supervisor Strategic Initiatives of Public Safety by supporting Probation’s Electronic Monitoring Program. Probation utilizes electronic monitoring as a probation supervision tool for a number of different offender populations. Electronic monitoring serves as an intermediate sanction/detention alternative, as well as a tool to enhance public safety, by assisting officers in monitoring high risk populations in the community.
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_X_ Public Safety
Prepared by: Marcela Barbosa, Management Analyst II, Ext. 1100
Approved by: Jose Ramirez, Chief Probation Officer, Ext. 3913
Attachments:
Amendment No. 4 to Agreement No. A-16556
Amendment No. 3 to Agreement No. A-16556
Amendment No. 2 to Agreement No. A-16556
Amendment No. 1 to Agreement No. A-16556
Agreement No. A-16556