Title
a. Approve and authorize the Chief Information Officer to execute retroactively September 1, 2022 an Amendment No. 1 to a non-standard License Agreement with American Tower, LLC for the Next Generation Radio System (NGEN) - Table Mountain site extending the agreement for an additional five (5) years to August 31,2027; and
b. Accept non-standard provisions as recommended by the Chief Information Officer; and
c. Authorize the Chief Information Officer or designee to execute up to two (2) future amendments, subject to County Counsel review, to extend the non-standard License Agreement term for five (5) additional years per amendment and to allow for a four percent (4%) annual increase per year provided the amendments do not significantly change the scope of work and do not alter the non-standard terms of the License Agreement.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Chief Information Officer to execute retroactively to September 1, 2022 an Amendment No. 1 to a non-standard License Agreement with American Tower, LLC for the Next Generation Radio System (NGEN) - Table Mountain site extending the agreement for an additional five (5) years to August 31,2027; and
b. Accept non-standard provisions as recommended by the Chief Information Officer; and
c. Authorize the Chief Information Officer or designee to execute up to two (2) future amendments, subject to County Counsel review, to extend the non-standard License Agreement term for five (5) additional years per amendment and to allow for a four percent (4%) annual increase per year provided the amendments do not significantly change the scope of work and do not alter the non-standard terms of the License Agreement.
SUMMARY:
Monterey County Information Technology Department, recommends extending the License Agreement with American Tower, LLC for co-occupancy at the Table Mountain radio communications site, located at Turkey Flat Road, San Miguel, CA. This License Agreement provides for the use of a tower and shelter at the Table Mountain radio site to provide public safety radio and microwave communications for south Monterey County. The analog radio system provides analog coverage for law, fire, and ambulance services.
DISCUSSION:
The New Generation Radio (NGEN) System is a public safety radio communications system project. The Table Mountain site has two-way analog conventional radio systems that work in conjunction with the digital radio system. In addition, microwave systems have been installed to seamlessly and reliably connect the Table Mountain site to the central hub for the radio system. This site is a part of the analog portion of the county-wide NGEN Public Safety radio system project and the county-wide microwave backhaul system.
The NGEN - Table Mountain site is a vital hub for radio coverage for our first responders. This agreement was managed through the Emergency Communications Department of the County of Monterey but will reside with Information Technology Department (ITD) going forward, as all radio lease agreements are to be managed by ITD.
ITD is requesting that there be up to two (2) future amendments, to extend the non-standard License Agreement term for five (5) additional years per amendment. This Lease agreement may be canceled by either party at any time upon providing one hundred and eighty (180) days’ advance written notice to the other party.
This Amendment No. 1 to the non-standard Site License Agreement with American Tower, LLC provides public safety and microwave communications for Monterey County. There is no increased amount for payment. The Chief Information Officer recommends entering into this Agreement to provide analog two-way radio coverage for the County’s first responders, law, fire, and ambulance services.
OTHER AGENCY INVOLVEMENT:
County Counsel and Auditor Controller’s office has reviewed this agreement and has approved as to form.
FINANCING:
The funds have been included in the FY22-23 Approved Budget for the Information Technology Department, ITD 1930, Appropriations Unit INF002. Transactions relating to future fiscal years will be included in each respective Recommended Budget based upon the anticipated utilization of the services.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This radio site will provide critical radio communications to the south county portion of Monterey County and enhance public safety for all first responders and the community.
__Economic Development
__Administration
__Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Teresa Meister, Management Analyst I, 759-6938
Approved by:
_________________________ Date: ________________
Eric A. Chatham, Chief Information Officer, 759-6920
Attachments:
Original Agreement
Amendment No. 1