Title
a. Adopt Plans and Special Provisions for the Seal Coat FY24, Project No. 5524 (Project) to resurface Blanco Road, Reservation Road, and River Road at various locations; and
b. Authorize the Director of Public Works, Facilities and Parks to advertise the Project’s “Notice to Bidders” in the Monterey County Weekly.
California Environmental Quality Act (CEQA) Action: A Notice of Exemption was filed on January 31, 2024 pursuant to CEQA Guidelines, California Code of Regulations (CCR) Section 15301 Existing Facilities).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Adopt Plans and Special Provisions for the Seal Coat FY24, Project No. 5524 (Project) to resurface Blanco Road, Reservation Road, and River Road at various locations; and
b. Authorize the Director of Public Works, Facilities and Parks to advertise the Project’s “Notice to Bidders” in the Monterey County Weekly.
SUMMARY/DISCUSSION:
The Seal Coat FY24 Project is to resurface the following three roads:
• Blanco Road, from Luther Way to Davis Road
• Reservation Road, from Portola Drive to Davis Road and from Panzeria Road to East Garrison Drive.
• River Road, from 1.3 miles east of Chualar River Road to 2.6 miles east of Chualar River Road.
The resurfacing, in general, consists of repairing the existing pavement, placing an asphalt seal coat on the existing pavement, and placing new traffic delineation stripes. In addition, the Reservation Road component is a majority portion of the project identified as a top priority project under the Measure X program. The remaining portion was completed in previous years.
The bid opening for this Project is set for April 12, 2024, at 2:00 p.m., in the Board Chambers, Administration Building, Government Center, 168 West Alisal Street, Salinas, California 93901. Construction is scheduled to begin in June 2024.
On January 31, 2024, in accordance with the California Environmental Quality Act (CEQA), the Department of Public Works, Facilities, and Parks (PWFP) filed a Notice of Exemption for the Project with the State Clearinghouse (SCH), a division of the Governor’s Office of Planning and Research (OPR) which coordinates State-level review of environmental documents prepared pursuant to CEQA. The Project has been determined to be categorically exempt (Class 1) because the Project is to perform repair and maintenance of existing streets and similar facilities which involve no expansion of an existing use (See CEQA Guidelines, California Code of Regulations (CCR) Section 15301 Existing Facilities).
Adopting the Plans and Special Provisions and authorizing solicitation of construction bids for the Project will allow PWFP to proceed into the construction phase. PWFP will return to the Board in May for approval to award the construction contract for the Project.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel-Risk Management and the Auditor-Controller’s Office have reviewed and approved the Special Provisions as to form, insurance and indemnification provisions and fiscal terms, respectively.
FINANCING:
The total estimated project cost for this Project, including engineering, construction management, and construction is $4.3 million. The Project is funded by the Road Fund, specifically, Transient Occupancy Tax (TOT) and Measure X.
The adopted FY 2023-24 Road Fund 002, budget includes $2 million in appropriations to fund the construction of this Project. There is sufficient appropriation in the FY2023-24 Road Fund budget. Measure X will be used to cover the remaining $2.3 million.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The Project will resurface approximately 4.2 miles of County maintained roads, extending the pavement life. The recommended action supports the following Board of Supervisors’ Strategic Initiatives:
__ Economic Development
__ Administration
__ Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Jonathan L. Pascua, PE, Sr. Civil Engineer, (831) 755-8963
Reviewed by: Lindsay Lerable, Assistant Director of Public Works, Facilities and Parks
Approved by: Randell Y. Ishii, MS, PE, TE, PTOE, Director of Public Works, Facilities
and Parks
The following attachments are on file with the Clerk of the Board:
Attachment A - Location Map
Attachment B - Project Budget
Attachment C - Book 1 & Book 2 for the Seal Coat FY24, Project No. 5524