Title
a. Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute an agreement with San Jose Boiler Works, Inc for preventative maintenance and repair services on boilers at NMC for an amount not to exceed $330,000 with an agreement term November 13, 2023 through November 12, 2026.
b. Authorize the Chief Executive Officer for Natividad Medical Center or his designee to execute up to two (2) future amendments to the agreement which do not significantly alter the scope of work and do not each cause an increase of more than 10% ($33,000) of the original cost of the agreement per amendment, for a total revised contract liability of ($396,000).
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute an agreement with San Jose Boiler Works, Inc for preventative maintenance and repair services on boilers at NMC for an amount not to exceed $330,000 with an agreement term November 13, 2023 through November 12, 2026.
b. Authorize the Chief Executive Officer for Natividad Medical Center or his designee to execute up to two (2) future amendments to the agreement which do not significantly alter the scope of work and do not each cause an increase of more than 10% ($33,000) of the original cost of the agreement per amendment, for a total revised contract liability of ($396,000).
SUMMARY/DISCUSSION:
Natividad Medical Center desires to continue its relationship with San Jose Boiler Works, Inc. as its vendor to perform scheduled maintenance and make as needed repairs for its boilers. The hospital uses boilers for heating water for supply air (heat) and heating domestic hot water for handwashing, showering, and washing dishes. NMC’s high pressure steam boilers are necessary for sterilization of medical instruments and tools.
The American Society of Healthcare Engineers (ASHE) has developed maintenance schedules for all engineering equipment within a hospital setting. The Joint Commission has adopted ASHE’s standards and requires hospitals to be compliant with such standards.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and approved this agreement as to form, and the Auditor-Controller has reviewed and approved as to payment provisions. The agreement has also been reviewed and approved by NMC’s Finance Committee and by its Board of Trustees on October 13, 2023.
FINANCING:
The cost for this agreement is $330,000 of which $110,000 is included in the FY 2023-24 Adopted Budget. Amounts for remaining years of the agreement will be included in those budgets as appropriate.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This agreement allows for needed improvements to the hospital’s physical infrastructure. These improvements ensure that NMC maintains itself as a first-rate medical facility which, in turn, enables NMC staff to provide quality medical care that leads to an improved quality of life for its patients and their families.
__ Economic Development
__ Administration
__ Health and Human Services
X Infrastructure
__ Public Safety
Prepared by: Felipe Enriquez, Director of Engineering and Safety, 783-2614
Approved by: Charles R. Harris, Chief Executive Officer, 783-2553
Attachments:
San Jose Boiler Works, Inc Agreement
Attachments on file with the Clerk of the Board