Title
a. Authorize acceptance of the work for the Hyland Drive/El Rancho Way Street Improvement Project in the community of Boronda;
b. Authorize the Director of Economic Development to execute and record the Notice of Completion; and
c. Authorize the release of retention 35 days following the filing of the Notice of Completion and upon approval of the Director of Economic Development.
Body
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize acceptance of the work for the Hyland Drive/El Rancho Way Street Improvement Project in the community of Boronda;
b. Authorize the Director of Economic Development to execute and record the Notice of Completion; and
c. Authorize the release of retention 35 days following the filing of the Notice of Completion and upon approval of the Director of Economic Development.
SUMMARY:
The recommended actions are necessary to complete the contractual process related to construction of the Hyland Drive/El Rancho Way Street Improvement Project in the community of Boronda.
DISCUSSION:
On March 29, 2011 the Board of Supervisors awarded a contract to Monterey Peninsula Engineering, Inc. for construction of the Hyland Drive/El Rancho Way Street Improvement Project in the community of Boronda. The Project Manager and the Public Works Department have determined that the work has been satisfactorily completed, and have recommended that a Notice of Completion be recorded.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed the Notice of Completion as to form. The Public Works Department completed the project design, participated in construction oversight, performed the final inspection of the project, and in accordance with Funding Agreement No. 10489 approved by the Board of Supervisors on June 20, 2006 and as subsequently amended, accepted the completed project for operation and maintenance on April 3, 2012.
FINANCING:
The final cost of the construction contract, including all contract change orders, was $1,519,922. The June 20, 2006 Funding Agreement established the overall project budget, including all architectural design, utility connections, construction contract, project management, inspection, architectural design support, and staff administration, of $1,900,000, with a term to expire December 31, 2008. On January 11, 2011 the Board approved an Amendment to the Funding Agreement establishing an authorized total project budget of $3,190,127 and a completion date no later than June 30, 2013. Final project costs are currently projected to be $2,824,686, with a final project close-out date of July 31, 2012. The project was funded entirely with Redevelopment Agency tax increment funds. The revenue and related expenditure transactions for this project are reflected in Fund 172 Budget Unit 8209 (Boronda Redevelopment Project Area). There has been no impact on the General Fund.
Prepared by: Nick Nichols, Civil Engineer, 755-5386
Approved by: Jim Cook, Director of Economic Development, 755-5390
Attachments:
Relief of Maintenance Letter
Notice of Completion