COMPLETED BOARD ORDER�2��62
Before the Board of Supervisors in and for the
County of Monterey, State of California
Resolution No: 08-232; Budget No: 07/08-219
Amend Personnel Policies and Practices Resolution No. 98-394 PPPR Control #: 08-023
to add Section A.9.17 X Unit Educational Stipend Policy,
effective retroactive to January 1, 2008
Upon motion of Supervisor Salinas, seconded by Supervisor Armenta, and carried by those
members present, effective January 1, 2008, the Board hereby:
Amends Personnel Policies and Practices Resolution No. 98-394 to add Section A.9.17
X Unit Educational Stipend Policy, effective retroactive to January 1, 2008, as follows:
Educational Stipend X Unit
Any permanent* X Unit member who has earned a college degree Bachelor's or higher) from an
accredited institution will receive additional compensation at 2% of the base hourly wage. This
stipend became effective January 1, 2008, based upon X Unit hourly wages only. Employees
who are not permanently assigned to an X Unit classification working out of class", seasonal,
Limited Term, etc.) are not eligible for this stipend.
Employees are awarded the 2% Educational Stipend one of two ways: 1) Permanent, acting
and new-hire X Unit employees possessing Bachelor's degrees or higher must provide a copy of
the degree or other suitable documentation) that will be maintained in the official employee file;
or 2) Post-probationary, X Unit employees who do not hold a degree may
also qualify for this stipend by meeting 70% of the X Unit Threshold Competencies, as described
below. Notwithstanding the provisions below, this stipend is retroactive to January 1, 2008, or to
date of hire whichever is later, for those X-Unit employees in the qualifying position as of July 1,
2008 if they possess the Bachelor's degree or 70% competency prior to July 1, 2008. Otherwise,
eligibility date for this stipend will be determined as described below.
New Employees
Upon hire, the employee should be notified of the eligibility criteria for this stipend. New
employees or those newly promoted into the X Unit, are eligible for this stipend immediately if
they possess a Bachelor's degree or higher. For these employees, the Personnel Action Form
must include a statement authorizing the stipend. New hire or newly promoted employees
without degrees become eligible only upon successful completion of the probationary period.
For these employees the new hire Personnel Action Form must include a statement declining the
stipend. Threshold Competencies will be evaluated at the successful completion of the
probationary period. Should a rating of 70% or better be achieved, the 2% educational stipend
will be awarded retroactive to the employee's X Unit start date.
X Unit Employees Without Degrees
Beginning July 1, 2008, post-probationary, permanent X Unit employees without degrees must
be evaluated by their managers in advance of their step-eligible date, using the X Unit Threshold
Competencies Evaluation Form TCEF). Managers will then file the original TCEF in the
employee's official file and submit a copy to Central HR. Should a rating of less than 70% be
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COMPLETED BOARD ORDER�2��obtained, the manager must submit a Personnel Action Form, with a copy of the Evaluation
Form, to the Payroll Department in order to turn-off' payment of the Educational Stipend. An
employee whose initial rating is less than 70% may be reevaluated at no less than a 6-month
interval.
Appeals to Threshold Competencies Rating
An employee whose Threshold Competencies Rating is less than 70% may file a written appeal
with the Department Head within a period of seven 7) calendar days after notification of the
evaluation results. The appeal must state the basis of the appeal and contain specific
justifications/examples supporting a higher rating. Within fourteen 14) days of receipt of the
appeal, the Department Head shall respond to the appellant in writing.
The employee may appeal the Department Head's decision by filing a written statement with the
Assistant County Administrative Officer-HR ACAO-HR) within seven 7) calendar days of
receipt of Department Head response. The ACAO-HR shall respond to the appellant in writing
within fourteen 14) days of appeal receipt. The decision of the ACAO-HR is final.
Once the employee has met 70% of the Threshold Competencies criteria, or has obtained a four-
year degree, the stipend will be payable until such time as this policy is discontinued or modified.
The stipend will be effective with the step-eligible pay period, or later depending upon the date
of submission to payroll). It will not be retroactive.
* Acting X Unit members receive all benefits afforded to permanent X Unit members.
I, Annette D'Adamo, Interim Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in the
minutes thereof of Minute Book 74 for the meeting on June 24, 2008.
Dated: June 25, 2008 Annette D'Adamo, Interim Clerk of the Board of Supervisors
County ofJonterey, State of California
BIB]
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