Title
Approve and authorize the Contracts/Purchasing Officer or his designee to execute Amendment No. 1 to the Agreement with Sportscar Vintage Racing Association, for the Pro Trans Am and Vintage Festival events at WeatherTech Raceway Laguna Seca, cancelling the 2020 event and updating new terms and conditions for the 2021 event.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors approve and authorize the Contracts/Purchasing Officer or his designee to execute Amendment No. 1 to the Agreement with Sportscar Vintage Racing Association, for the Pro Trans Am and Vintage Festival events at WeatherTech Raceway Laguna Seca, cancelling the 2020 event and updating new terms and conditions for the 2021 event.
SUMMARY/DISCUSSION:
This request supports an amendment to the agreement with Sportscar Vintage Racing Association (SVRA) passed and adopted on November 6, 2018 to conduct a Pro Trans Am and Vintage Festival event at WeatherTech Raceway Laguna Seca for the years 20219-2022.
The 2020 event was cancelled due to the COVID-19 pandemic and subsequent State and County mandates to not allow spectators. The 2021 Pro Trans Am and Vintage Festival at WeatherTech Raceway Laguna Seca is scheduled to be held on April 29 through May 2, 2021, and SVRA has agreed to hold the event without ticket sales or spectators due to the current restrictions remaining in place due to the COVID-19 pandemic.
The event fee will remain per the original Agreement and the $50,000 deposit paid by SVRA to County for the cancelled 2020 event is to be credited to the 2021 event. If the track remains open and SVRA cancels the 2021 event, SVRA will be responsible to pay County the full Event Fee due.
Due to the 2021 event being a non-spectator event, certain County obligations will not be required, as specified in the Amendment No. 1.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has approved the Amendment as to form.
FINANCING:
The contract with Sportscar Vintage Racing Association (SVRA) is funded through Fund 453 Laguna Seca Budget Unit 8536. Funding for the Agreement is included in the FY 2020-2021 Approved Budget. Approval of the recommended action will have no additional impact on the County General Fund.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The items included in this report relate to the Board of Supervisors Strategic Initiatives on Economic Development and Administration.
_X_ Economic Development
_X_ Administration
___ Health & Human Services
___ Infrastructure
___ Public Safety
Prepared by: Lavonne Chin, Administrative Operations Manager, ext. 7214
Approved by: Dewayne Woods, Assistant County Administrative Officer, ext. 5309
Attachments: Sportscar Vintage Racing Association (SVRA) Amendment No. 1; 2019-2022 SVRA Agreement; SVRA 2018 Board Order