Title
Receive and accept the fourth quarter financial report for the Information Technology Department (ITD) for FY 2013-14.
Report
RECOMMENDATION:
It is recommended that the Budget Committee:
Receive and accept the fourth quarter financial report for the Information Technology Department (ITD) for FY 2013-14.
SUMMARY:
At the April 3, 2014 Budget Committee meeting, the committee requested that ITD submit quarterly financial reports to include information in relation to capital project expenditures. This report is ITD’s initial submission per that request, and represents the quarterly report for the fourth quarter of FY 2013-14.
DISCUSSION:
In FY 2013-14 ITD has three operating units: Telecom (INF001); Information Technology (INF002); and Records Retention (INF004). Through FY 2013-14, each operating unit receives separately appropriated budget funds.
The attached report reflects information representing approved budget, actual / forecasted year end, and the estimated budget balance. The report reflects year to date information coupled with forecast figures associated with transactions that will transpire prior to final year end close.
This information is broken out by each operating unit as well as an overall summation of the Information Technology Department. Per the attached, each individual unit is anticipated to end the year with surplus budgeted appropriations. The General Fund Contribution (GFC) for the department is anticipated to reflect slight income.
Normally ITD receives no contribution from the General Fund as this Department has fee structures that are built to capture and cover all costs. For FY 2013-14, the Information Technology operating unit reflects a budgeted GFC of $290,381. This funding comes from a separate assignment fund set up with FY 2011-12 surplus GFC to be used for future costs associated with ITD customer needs. The $290,381 for FY 2013-14 was used towards the ITD service management tool replacement project, which was not funded.
As of FY 2014-15 ITD reports will take on a new appearance due to a major organizational structure change.
Also as of FY 2014-15, ITD will begin the capital / infrastructure replacement projects. There will be separate reporting on these programs.
At the time that this report was prepared, there are still pending adjustments to come from the Auditor-Controller’s Office. Some adjustments relate to Salary and Benefit charges, which impact Budget (appropriations). Other adjustments relate to Revenue, which impact GFC. All known pending adjustments have been forecasted and included in the figures represented in the attached report. Figures representing the charges to come have been estimated as actual charges are as yet unknown.
Salary / Benefit savings are due to unanticipated vacancies / retirements, while Service and Supply expenditures are kept in line with associated income. As an operating department with no GFC, it is critical that we remain within this figure for each respective fiscal year.
OTHER AGENCY INVOLVEMENT:
No other agency involvement.
FINANCING:
Based upon current information, no impact on the General Fund is anticipated.
Prepared by:
_______________________________
Kathryn Wells, Finance Manager 796-1490
Approved by:
______________________________
Dianah Neff, Director of Information Technology
Dated: August 14, 2014
Attachment: FY 2013-14 Est. ITD 4th Qtr Financial Report