Title
a. Approve a project budget increase in FY 2014-15 of $455,000 for the New Juvenile Hall, Project 8811 (Project) (4/5th vote required);
b. Approve an increase in appropriations and estimated revenues in the amount of $455,000 in the FY 2014-15 Adopted Budget for Fund 404-3000-8174-RMA015 where the financing source is the New Juvenile Hall Project Assignment 3127 (4/5th vote required);
c. Approve a transfer in the amount of $455,000 from the New Juvenile Hall Project Assignment 3127 to Fund 404-3000-8174-5940-RMA015 (4/5th vote required); and
d. Authorize the Auditor-Controller to amend the FY 2014-15 budget for Fund 404-3000-8174-RMA015, to increase estimated revenue and appropriations by $455,000.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve a project budget increase in FY 2014-15 of $455,000 for the New Juvenile Hall, Project 8811 (Project) (4/5th vote required);
b. Approve an increase in appropriations and estimated revenues in the amount of $455,000 in the FY 2014-15 Adopted Budget for Fund 404-3000-8174-RMA015 where the financing source is the New Juvenile Hall Project Assignment 3127 (4/5th vote required);
c. Approve a transfer in the amount of $455,000 from the New Juvenile Hall Project Assignment 3127 to Fund 404-3000-8174-5940-RMA015 (4/5th vote required); and
d. Authorize the Auditor-Controller to amend the FY 2014-15 budget for Fund 404-3000-8174-RMA015, to increase estimated revenue and appropriations by $455,000.
SUMMARY/DISCUSSION:
The State Public Works Board has approved an accelerated project schedule for the New Juvenile Hall Project, Project 8811 which has resulted in an accelerated rate of progress for the Design Consultant that was not anticipated when the project budget was adopted for FY 2014-15. Staff is requesting to increase the Project budget for FY 2014-15 as well as an increase in appropriations and revenue in Fund 404-3000-8174 RMA015, to cover the increased workload of the Design Consultant which is estimated to be $455,000. The County’s matching funds on this project is the financing source for the $455,000. The matching funds reside in the New Juvenile Hall Project Assignment 3127. There is no impact to the total project budget or to the Design Consultants contract resulting from the above actions. This project is on schedule to meet the milestone dates set by the State.
OTHER AGENCY INVOLVEMENT:
Since the Budget Committee meeting for May 27, 2015 was cancelled, this report was authorized by the County Administrative Office to go directly to the Board. The Resource Management Agency - Public Works and Probation continue to work jointly with the Board of State Community Corrections to meet all State requirements to maintain the conditional award by moving the project forward in design.
FINANCING:
There is no impact to the total project budget of $52,791,824 resulting from the above recommended actions. The total project budget includes the County’s matching funds of $17,791,824. To-date project expenditures total $2,212,144, including current year expenditures estimated of $1,412,958. There are sufficient funds in the Juvenile Hall Project Assignment 3127 for the design and construction phases of the Project.
Prepared by: Donald D. Searle, Architectural Services Manager (831) 755-5061
Approved by: Robert K. Murdoch, P.E., Director of Public Works
Approved by: Carl P. Holm, AICP, Acting RMA Director
Attachments: Project Budget; Project Milestone Schedule
cc: Manuel Gonzalez, Assistant CAO; Marcia Parsons, Chief Probation Officer