Title
Approve and authorize the Contracts and Purchasing Officer or their designee to execute an agreement with Cornerstone Detention Products, Inc., to meet the programming code standardization, supported hardware, and security requirements for the control system at both the New and Old Jail which manages intercoms, doors, cameras, and system control communications, effective October 17, 2025 to June 30, 2027, in the amount of $384,675.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts and Purchasing Officer or their designee to execute an agreement with Cornerstone Detention Products, Inc., to meet the programming code standardization, supported hardware, and security requirements for the control system at both the New and Old Jail which manages intercoms, doors, cameras, and system control communications, effective October 17, 2025 to June 30, 2027, in the amount of $384,675.
SUMMARY/DISCUSSION:
The Department of Justice (DOJ) mandates security systems for public safety have a supported operating system and hardware. To meet this requirement, the Cornerstone Detention System requires Windows 10 workstations be upgraded to Windows 11and be deployed on supported hardware/software. The Sheriff’s Office began working with the CAO’s Office in February 2025 to identify funding to address this need. Direction from CAO’s Office was to include in the budget. The Sheriff’s Office requested augmentation funding for this project during the FY25-26 budget development process, but the request was not approved. The Sheriff’s Office will need to absorb the costs of this project if this augmentation request is not approved by the BOS.
Facilities was consulted and advised this project did not need to be presented to CIC since it dealt with desktops, programming and software.
The Monterey County Sheriff’s Office (MCSO) request support to execute an agreement for the replacement of the (13) existing New and Old Jail control workstations. The proposed project would replace (13) workstations, configured and integrated new workstations with the existing cornerstone control system which manages intercoms, camera’s, video capturing, door operations and general system communications.
This change would require the Programmable Logic Controller (PLC) to be rewritten to communicate with the existing PLC processors and relays for required functionality for Windows.
This change is in alignment with the FBI CJIS Security Policy 5.9.4 which requires event logging, supported operating systems and security.
OTHER AGENCY INVOLVEMENT/COMMITTEE ACTIONS:
The Board of Supervisors Budget Committee pulled this item on September 24, 2025, in order to allow the CAO Budget Office time to work with the Sheriff's Office to determine discretionary funding source(s). County Counsel has reviewed as to legal form, and the Auditor/Controller has reviewed for fiscal provisions. ITD approves this agreement.
FINANCING:
Due to the impending cost of the Tariff’s, the cost of this contract will come from the FY2025-26 Adopted Budget, however, the Sheriff’s Office may come back to the board at a later date for an augmentation if necessary.
BOARD OF SUPERVISORS STRATEGIC PLAN GOALS:
Mark a check to the related Board of Supervisors Strategic Plan Goals:
____ Well-Being and Quality of Life
____ Sustainable Infrastructure for the Present and Future
_X__ Safe and Resilient Communities
____ Diverse and Thriving Economy
____ Dynamic Organization and Employer of Choice
Prepared by: Arthur Curtright, Management Analyst III, ext#3708
Reviewed by: Timothy Lanquist, Chief Deputy, ext#3887
Reviewed by: Keith Boyd, Undersheriff, ext#3859
Approved by: Tina M. Nieto, Sheriff-Coroner, ext#3750
Attachments:
Board Report
Agreement with Cornerstone Detention Products, Inc.
Exhibit A
Exhibit B