Title
a. Authorize the Public Works, Facilities and Parks (PWFP) Director to execute Amendment No. 4 to the Board of State and Community Corrections (BSCC) SB 81 Round 1 Local Youthful Offender Rehabilitative Facility Construction Agreement for Monterey County New Juvenile Hall (NJH Agreement) in a form substantially similar to the “Execution Copy” of said Amendment No. 4, which reflects the final project milestone schedule and budget;
b. Authorize the PWFP Director to execute an Amendment No. 4 to the BSCC AB 900 II Construction Agreement for Monterey County Jail Housing Addition (JHA Agreement) upon receipt from BSCC, which reflects the final project milestone schedule and budget;
c. Authorize the PWFP Director to execute future Amendments to the NJH Agreement and JHA Agreements as necessary to reflect any closeout changes to match the final project scope, schedule and budget subject to the approval of BSCC and the Office of the County Counsel.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Public Works, Facilities and Parks (PWFP) Director to execute Amendment No. 4 to the Board of State and Community Corrections (BSCC) SB 81 Round 1 Local Youthful Offender Rehabilitative Facility Construction Agreement for Monterey County New Juvenile Hall (NJH Agreement) in a form substantially similar to the “Execution Copy” of said Amendment No. 4, which reflects the final project milestone schedule and budget;
b. Authorize the PWFP Director to execute an Amendment No. 4 to the BSCC AB 900 II Construction Agreement for Monterey County Jail Housing Addition (JHA Agreement) upon receipt from BSCC, which reflects the final project milestone schedule and budget;
c. Authorize the PWFP Director to execute future Amendments to the NJH Agreement and JHA Agreements as necessary to reflect any closeout changes to match the final project scope, schedule and budget subject to the approval of BSCC and the Office of the County Counsel.
SUMMARY/DISCUSSION:
On September 13, 2024 the State Public Works Board (SPWB) approved the final scope, schedule and budget for the New Juvenile Hall project following the completion of post construction audits and close out process required for the release of 5% retention from the Board of State and Community Corrections (BSCC). As a result, the SB 81 Round 1 Local Youthful Offender Rehabilitative Facility Construction Agreement (NJH Agreement) between the County of Monterey (County) and BSCC needs to be updated to reflect the final project reconciliation.
Similarly, the Jail Housing Addition project is expected to go to the SPWB later this fiscal year following California Department of Corrections and Rehabilitation (CDCR) review and if approved, an amendment to the AB 900 II Construction Agreement for Monterey County Jail Housing Addition (JHA Agreement) will also be needed to reflect the final project scope, schedule and budget.
The above-Board actions will allow the Public Works, Facilities and Parks (PWFP) Director to execute necessary amendments to both the NJH Agreement and JHA Agreement required to receive the final five percent (5%) retention from BSCC. These amendments do not change the project in any way and only reflect the completed project details in the associated agreements.
OTHER AGENCY INVOLVEMENT:
Public Works, Facilities and Parks (PWFP) continues to work jointly with BSCC and CDCR to meet all State requirements to maintain the conditional award for the grant funding.
FINANCING:
There is no cost to the County as a result of approving these and any future amendments. Updated Agreements are required for the County to receive the final five percent (5%) retention in State funding held until final project closeout.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Economic Development
X Administration
Health & Human Services
X Infrastructure
X Public Safety
Prepared by: John Snively, Administrative Operations Manager (831) 759-6617
Reviewed by: Florence Kabwasa-Green, Interim Chief of Facilities
Lindsay Lerable, Assistant Director of Public Works, Facilities and Parks
Approved by: Randell Ishii, MS, PE, TE, PTOE, Director of Public Works, Facilities and Parks
The following attachments are on file with the Clerk of the Board:
Attachment A-SB 81 Round 1 Amendment No. 4
Attachment B-SB 81 Round 1 Amendment No. 3
Attachment C-SB 81 Round 1 Amendment No. 2
Attachment D-SB 81 Round 1 Amendment No. 1
Attachment E-SB 81 Round 1 Construction Agreement
Attachment F-AB 900 Amendment No. 3
Attachment G-AB 900 Amendment No. 2
Attachment H-AB 900 Amendment No. 1
Attachment I-AB 900 Construction Agreement