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File #: 24-761    Name: Adopt Plans and Special Provisions for the Carmel Valley Road and Laureles Grade Roundabout, Project No. 1146 (Project)
Type: General Agenda Item Status: Agenda Ready
File created: 11/17/2024 In control: Board of Supervisors
On agenda: 12/3/2024 Final action: 12/3/2024
Title: a. Adopt Plans and Special Provisions for the Carmel Valley Road and Laureles Grade Roundabout, Project No. 1146 (Project) to construct a roundabout at the intersection of Carmel Valley Road and Laureles Grade; and b. Authorize the Director of Public Works, Facilities, and Parks to advertise the Project's "Notice to Bidders" in the Monterey County Weekly. California Environmental Quality Act (CEQA) Action: A Notice of Exemption was filed on April 27, 2023, pursuant to CEQA Guidelines, California Code of Regulations (CCR) Class 1, Section 15301 (Existing Facilities).
Attachments: 1. Board Report, 2. Attachment A - Location Map, 3. Attachment B - Project Budget-ryi FINAL, 4. Attachment C - Book 1 & Book 2 for the Carmel Valley and Laureles Grade Road Roundabout,, 5. Completed Board Order Item No. 95

Title

a. Adopt Plans and Special Provisions for the Carmel Valley Road and Laureles Grade Roundabout, Project No. 1146 (Project) to construct a roundabout at the intersection of Carmel Valley Road and Laureles Grade; and

b. Authorize the Director of Public Works, Facilities, and Parks to advertise the Project's "Notice to Bidders" in the Monterey County Weekly.

 

California Environmental Quality Act (CEQA) Action: A Notice of Exemption was filed on April 27, 2023, pursuant to CEQA Guidelines, California Code of Regulations (CCR) Class 1, Section 15301 (Existing Facilities).

Report

RECOMMENDATION:

It is recommended that the Board of Supervisors:

a. Adopt Plans and Special Provisions for the Carmel Valley Road and Laureles Grade Roundabout, Project No. 1146 (Project) to construct a roundabout at the intersection of Carmel Valley Road and Laureles Grade; and

b. Authorize the Director of Public Works, Facilities, and Parks to advertise the Project's "Notice to Bidders" in the Monterey County Weekly.

 

SUMMARY/DISCUSSION:

The Carmel Valley Road and Laureles Grade Roundabout, Project No. 1146, involves replacing the existing one-way, stop-controlled “T” intersection at Carmel Valley Road and Laureles Grade with a roundabout (Project). The project site is located at the intersection of Carmel Valley Road and Laureles Grade, in the northwestern portion of Carmel Valley in unincorporated Monterey County, California. The regional and project site locations are shown in Figure 1 and Figure 2 (Attachment A). This project will improve vehicle safety and access at the intersection. The project includes widening Laureles Grade and Carmel Valley Road at the east and northwest corners of the existing intersection; however, it will not add lanes or increase the intersection's capacity. Medians will also be constructed on Carmel Valley Road to the northwest and southeast of the proposed roundabout, as well as on Laureles Grade to the northeast.

This project was identified as a recommended roadway improvement in the 2016 Regional Roundabout Study prepared for the Transportation Agency for Monterey County (TAMC) and the 2018 Carmel Valley Road Corridor Study prepared for the Department of Public Works, Facilities and Parks (PWFP), formerly the Resource Management Agency (RMA). PWFP presented the findings of these studies to the Carmel Valley Road Advisory Committee (Committee). The Committee subsequently directed PWFP staff to begin the RFP solicitation process to hire a consultant to perform the design and environmental work for this project. The Committee directed PWFP to proceed with the Project by approving the use of a portion of the Carmel Valley Traffic Mitigation Fee (CVTMF) to fund the professional engineering services for the Project.

On February 4, 2020, the Board of Supervisors approved the Professional Services Agreement with GHD Inc. to provide professional engineering services for the Carmel Valley Road and Laureles Grade Roundabout, Request for Proposals #10679, and authorized the use of CVTMF for professional engineering services for the project.

On April 6, 2023, the Board of Supervisors found that the Project is categorically exempt per California Code of Regulations (CCR) Section 15301 of the California Environmental Quality Act (CEQA) Guidelines. On April 27, 2023, PWFP filed a Notice of Exemption for the Project with the State Clearinghouse (SCH), a division of the Governor's Office of Planning and Research (OPR), which coordinates State-level review of environmental documents prepared pursuant to CEQA. The Project has been determined to be categorically exempt (Class 1) because it involves the repair and maintenance of existing streets and similar facilities, which involve no expansion of an existing use (See CEQA Guidelines, California Code of Regulations (CCR) Section 15301 Existing Facilities).

Throughout the Course of the project, staff in conjunction with Supervisor District 5 staff have been hosting townhall and workshops with the public.

The bid opening for the Project is tentatively set for February 13, 2025, at 1:00 p.m., in the Board of Supervisors Chambers, County Administration Building, Government Center, 168 West Alisal Street, First Floor, Salinas, California 93901. Construction is estimated to begin in May 2025.

Adopting the Plans and Special Provisions and authorizing solicitation of construction bids for the Project will allow PWFP to proceed into the construction phase. PWFP will return to the Board in March 2025 for approval to award the construction contract for the Project.

 

OTHER AGENCY INVOLVEMENT:

The Office of the County Counsel-Risk Management and the Auditor-Controller's Office have reviewed and approved the Special Provisions as to form, insurance and indemnification provisions and fiscal terms, respectively. The Carmel Valley Road Advisory Committee recommended this project in 2018.  Previously, staff applied for a grant from the Monterey Bay Air Resources District (MBARD) and successfully were awarded the grant.

 

FINANCING:

The total estimated Project cost, including engineering, construction management, and construction is $5,447,200. The Project is funded by the Road Fund, specifically CVTMF, and an AB2766 air resources grant from the Monterey Bay Air Resources District (MBARD).

 

BOARD OF SUPERVISORS STRATEGIC INITIATIVES:

The Project will turn the existing Carmel Valley and Laureles Grade T-Intersection into a roundabout. The recommended action supports the following Board of Supervisors' Strategic Initiatives:

 

      Economic Development

       Administration

       Health & Human Services

  X  Infrastructure

  X  Public Safety

 

Prepared by:  Jose Sanchez, Assistant Engineer, (831) 796-3009

Reviewed by: Chad Alinio, PE, Senior Civil Engineer (831) 755-4937

Reviewed by: Enrique Saavedra, PE, Chief of Public Works

Approved by: Randell Ishii, MS, PE, TE, PTOE, Director of Public Works, Facilities & Parks

 

The following attachments are on file with the Clerk of the Board:

Attachment A - Location Map

Attachment B - Project Budget

Attachment C - Book 1 & Book 2 for the Carmel Valley and Laureles Grade Road Roundabout, Project No. 1146