Title
a. Award annual construction contract to Nor-Cal Contractor, lowest, responsive bidder, in an amount not to exceed $150,000 for the annual maintenance of park roadways at Laguna Seca Recreation Area, for the calendar year ending December 31, 2013, Bid No.10407;
b. Reject the bid protest by Don Chapin Company; and
c. Authorize the Chair of the Board to sign the contract on behalf of the County.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Award annual construction contract to Nor-Cal Contractor, lowest, responsive bidder, in an amount not to exceed $150,000 for the annual maintenance of park roadways at Laguna Seca Recreation Area, for the calendar year ending December 31, 2013, Bid No.10407;
b. Reject the bid protest by Don Chapin Company; and
c. Authorize the Chair of the Board to sign the contract on behalf of the County.
SUMMARY/DISCUSSION:
This project will provide for up to $150,000 worth of roadway patching and pavement repairs at Laguna Seca Recreation Area for the calendar year 2013. The project was approved for solicitation of bids on January 29, 2013.
For the purposes of comparison, bids were tendered on the basis of estimated quantities of work. Attached is the certified list of the five bids received by the County Purchasing Agent. Of the five bids received, Nor-Cal Contractor tendered the lowest bid of $237,150.00.
On January 29, 2013, after the opening of the bids, the County received a bid protest from Don Chapin Company, one of the bidders. The bid protest was based on the allegation that Nor-Cal failed to indicate a subcontractor in its bid to perform Petromat underlayment work on the project. Nor-Cal was contacted regarding the protest and confirmed that no subcontractor was listed because Nor-Cal was prepared to perform the work in-house. On March 7, 2013, Don Chapin Company was informed of the administrative decision to reject its bid protest.
Staff recommends that Board award the contract to Nor-Cal and confirm the administrative decision rejecting the bid protest by the Don Chapin Company. The annual contract authorizes work based on individual unit prices up to, but not exceeding, $150,000.
OTHER AGENCY INVOLVEMENT:
County Counsel has approved the construction contract as to form and legality, and County Purchasing has approved the annual bid process.
FINANCING:
There is no effect to General Fund Contribution as a result of this action. Appropriations for the road maintenance are budgeted in Fiscal Year 2012-13 Approved Budget for Parks Department 7500, PAR001, Unit 8146 and have also been included in the department's Requested Budget for Fiscal Year 2013-14.
Prepared by: Richard Riddle, County Park Ranger Manager, 831-758-3604
Approved by: Michael Ferry, Director of Parks/Chief Ranger, 831-755-4895
Attachments:
The certified list of bids as provided by the County Purchasing Agent
Contract with Nor-Cal Contractor (on file with Clerk of the Board)