Title
Consider recommending that the Monterey County Water Resources Agency Board of Directors approve Amendment No. 3 to the Agreement for Services with Industrial Machine Shop to increase the dollar amount by $250,000 for a new contract total not to exceed $790,000 to accommodate emergency equipment repairs and as-needed fabrication and repair services related to Agency facilities and equipment; and authorize the General Manager to execute Amendment No. 3.
(Staff Presenting: Jason Demers)
Report
RECOMMENDATION:
It is recommended that the Monterey County Water Resources Agency Finance Committee:
Consider recommending that the Board of Directors of the Monterey County Water Resources Agency approve Amendment No. 3 to the Agreement for Services with Industrial Machine Shop to increase the dollar amount by $250,000 for a new contract total not to exceed $790,000 to accommodate emergency repairs and as-needed fabrication and repair services related to Agency facilities and equipment; and authorize the General Manager to execute Amendment No. 3.
SUMMARY/DISCUSSION:
On January 19, 2022, the Monterey County Water Resources Agency (Agency) entered into an Agreement for Services (Agreement) with Industrial Machine Shop for providing machining, fabrication and repair services related to Agency facilities and equipment in the amount of $90,000. The scope of work under this Agreement includes the fabrication of custom parts; welding existing equipment and parts; and the repair of valves, motors, and pump components. Industrial Machine Shop provides critical routine and as-needed services necessary to maintain good working condition of the various Agency facilities and equipment.
On April 18, 2022, the Board of Directors approved Amendment 1 to this agreement for a time extension through June 30, 2027, and to increase the amount payable by $200,000 to a not to exceed total of $290,000.
The winter storms of 2022-23 resulted in heavy use and damage of Agency facilities and equipment including pumping stations on the Reclamation Ditch. Agency staff completed repairs on most of these facilities over the summer and fall, relying heavily on Industrial Machine Shop for repair of critical equipment. Agency flood conveyance infrastructure including Reclamation Ditch pumping stations were put to use again as a result of December 2023 rain events resulting in the unexpected failure of critical equipment at one pumping station, necessitating emergency repairs.
On January 16, 2024, the Board of Directors approved Amendment No. 2 to increase the amount payable by $250,000 to a not-to-exceed total of $540,000 to accommodate emergency equipment repairs and ongoing services for machining, fabrication and repair services related to Agency facilities and equipment.
Amendment No. 3 is to increase the amount payable by $250,000 to a not-to-exceed total of $790,000 to accommodate emergency equipment repairs and as-needed fabrication and repair services related to Agency facilities and equipment.
Activities related to this action meet the Agency’s Strategic Plan Goal A: Infrastructure Maintenance, Strategy 1: perform a conditions assessment for all facilities, determine which facilities should be replaced and which repaired, and prioritize service levels. This activity is related to various Agency projects and programs.
OTHER AGENCY INVOLVEMENT:
None.
FINANCING:
As-needed work performed under this agreement will be conducted in accordance with approved Agency budgets with expenses being assigned to relevant Agency Funds.
Prepared by: Jason Demers, Senior Water Resources Engineer, (831)755-4860
Approved by: Ara Azhderian, General Manager, (831)755-4860
Attachments:
1. Original Agreement for Services
2. Amendment No. 3