Title
a. Authorize the Contracts/Purchasing Officer to execute an Amendment with Dominion Voting Systems, Inc. to grant a license for use of WinEDS software for the period July 1, 2015 to June 25, 2017, for a total amendment amount not to exceed $136,903 and a total agreement amount not to exceed $270,000; and
b. Authorize the Contracts/Purchasing Officer to execute any future Extensions for no more than two (2) successive terms of one (1) year which do not significantly impact the scope of work or exceed $65,000 per additional year.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Contracts/Purchasing Officer to execute an Amendment with Dominion Voting Systems, Inc. to grant a license for use of WinEDS software for the period July 1, 2015 to June 25, 2017, for a total amendment amount not to exceed $136,903 and a total agreement amount not to exceed $270,000; and
b. Authorize the Contracts/Purchasing Officer to execute any future Extensions for no more than two (2) successive terms of one (1) year which do not significantly impact the scope of work or exceed $65,000 per additional year.
SUMMARY:
This license for software is an Amendment to an existing Agreement with Dominion Voting Systems, Inc. for hardware maintenance and support services for three 400C tabulation machines. The hardware and software together constitute a voting system, which enables the Elections Department to tabulate votes.
The first one year extension has an estimated cost of $56,903, with this amendment. The total estimated cost for the Agreement period of June 26, 2014 to June 25, 2017 is $136,903. If the additional potential extensions are issued, the total cost to 2019 will not exceed $270,000 for the five-year period.
A copy of the Agreement is on file with the Clerk to the Board and is an attachment to this report.
DISCUSSION:
On June 4, 2010, Dominion Voting Systems acquired Sequoia Voting Systems’ (Sequoia) inventory and all intellectual property including Sequoia’s precinct and central count optical scans, BPS, WinEDS and 400C systems purchased and used by the Elections Department since 2005.
The Agreement contains hardware maintenance services for three 400-C Central Count Optical Scan ballot tabulators, on-site and off-site election support services. 400-C Central Count Optical Scan ballot tabulators count all of the paper ballots for each election, including Vote by Mail ballots and provisional ballots. Replacement parts for the 400-C machines can cost more than $15,000; therefore, the Agreement protects the County’s interest in essential voting equipment. This Amendment is a license for use of the WinEDS software in conjunction with this hardware, which together constitute a voting system.
OTHER AGENCY INVOLVEMENT:
The Agreement has been reviewed by County Counsel as to form and the Auditor-Controller’s Office regarding fiscal provisions.
FINANCING:
Funding for this agreement was incorporated into Elections FY 2015/16 Budget Unit 8064. There will be no additional cost to the County General Fund associated with this recommendation.
Prepared by: Approved by:
_________________________________ _________________________________
Izabela Lesik (831) 796-1491 Claudio Valenzuela
Management Analyst Registrar of Voters
Attachments:
Dominion Amendment1 2014thru2017
Agreement_A14216_Dominion_20140826