Title
Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute renewal and amendment No. 5 to the agreement (A-14560) with Everbridge, Inc. for critical event management software services, extending the agreement an additional one (1) year period (January 30, 2025 through January 29, 2026) for a revised full agreement term of January 30, 2018 through January 29, 2026 and adding $40,760 for a revised total Agreement amount of $290,605.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute renewal and amendment No. 5 to the agreement (A-14560) with Everbridge, Inc. for critical event management software services, extending the agreement an additional one (1) year period (January 30, 2025 through January 29, 2026) for a revised full agreement term of January 30, 2018 through January 29, 2026 and adding $40,760 for a revised total Agreement amount of $290,605.
SUMMARY/DISCUSSION:
Everbridge is a critical event management software system that has been utilized by Natividad Medical Center since January 2018. It allows Natividad Medical Center the ability to perform mass callings to all hospital staff and is utilized when there are notifications that need to get out to a large number of employees at once; this includes emergency situations (floods, earthquakes and mass casualties) and can be used if there are mass casualty/triage events. This system is also utilized to contact specific groups of people when needed during accreditation surveys (The Joint Commission, U.S. Centers for Medicare & Medicaid Services, etc.) as an alternate means of communicating updates.
Everbridge is a web-based system that stores telephone numbers for all Natividad Medical Center staff members within the hospital in a single system. It is readily accessible from anywhere that has access to the internet. Within the system, Natividad Medical Center has the ability to select targeted groups of employees and in various ways. The system tracks the means of communication and allows Natividad Medical Center to verify receipt of the communication with individual employees. Natividad Medical Center is requesting to renew the Everbridge agreement for a period of one (1) year.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and approved this renewal and amendment No. 5 as to form, and the Auditor-Controller has reviewed and approved as to payment provisions. The renewal and amendment No. 5 has also been reviewed and approved by NMC’s Finance Committee and by its Board of Trustees on January 10, 2025.
FINANCING:
The cost of this renewal and amendment No. 5 is $40,760 of which $40,760 is included in the FY 2024-25 Adopted Budget. Amounts for remaining years of the agreement will be included in those budgets as appropriate. Funding will be provided from NMC’s Enterprise Fund 451-9600-6408.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The services rendered in this Agreements allows Natividad Medical Center to continue to provide great patient care by ensuring that all available resources are being contacted in order to have the best quality staff available when an incident or sick call occurs.
__ Economic Development
__ Administration
X Health and Human Services
__ Infrastructure
__ Public Safety
Prepared by: Janine Bouyea, Hospital Assistant Administrator, 831-783-2701
Approved by: Charles R. Harris, Chief Executive Officer, 783-2504
Attachments:
Everbridge Inc. Renewal and Amendment No. 5
Everbridge Inc. Renewal and Amendment No. 4
Everbridge Inc. Renewal and Amendment No. 3
Everbridge Inc. Amendment No.2
Everbridge Inc. Amendment No.1
Everbridge Inc. Agreement
Attachments on file with the Clerk of the Board