File #: 14-647    Name: Appropriations and Revenue Increase
Type: General Agenda Item Status: Passed
File created: 6/6/2014 In control: Board of Supervisors
On agenda: 6/24/2014 Final action: 6/24/2014
Title: a. Authorize the Auditor-Controller's Office to increase FY 2013-14 estimated appropriations and revenue in the amount of $397,128 in the Information Technology Department 1930, Appropriations Unit INF002 (4/5th Vote Required); and b. Approve and authorize the Auditor-Controller's Office to incorporate approved estimated appropriation and revenue modifications to the FY 2013-14 Budget, and the County Administrative Office to reflect these approved changes in the FY 2014-15 Adopted Budget (4/5th Vote Required).
Attachments: 1. IT FY 13-14 Revenue Summary.pdf, 2. Completed Board Order
Title
a. Authorize the Auditor-Controller's Office to increase FY 2013-14 estimated appropriations and revenue in the amount of $397,128 in the Information Technology Department 1930, Appropriations Unit INF002 (4/5th Vote Required); and
b. Approve and authorize the Auditor-Controller's Office to incorporate approved estimated appropriation and revenue modifications to the FY 2013-14 Budget, and the County Administrative Office to reflect these approved changes in the FY 2014-15 Adopted Budget (4/5th Vote Required).
 
Report
RECOMMENDATION:
It is recommended that the Budget Committee:
a.      Authorize the Auditor-Controller's Office to increase FY 2013-14 estimated appropriations and revenue modifications in the amount of $397,128 in the Information Technology Department 1930, Appropriations Unit INF002 (4/5th Vote Required); and
b.      Approve and authorize the Auditor-Controller's Office to incorporate approved estimated appropriation and revenue modifications to the FY 2013-14 Budget, and the County Administrative Office to reflect these approved changes in the FY 2014-15 Adopted Budget (4/5th Vote Required).
 
SUMMARY/DISCUSSION
The Information Technology Department (ITD) has received unanticipated revenue in the amount of $397,128 from various non-County agencies, including the Cities of Carmel, Seaside, Salinas, King, Pacific Grove, Marina, and Greenfield, as well as from the Presidio of Monterey, the Local Agency Formation Commission (LAFCO), and the Emergency Communications User Advisory Council (ECUAC).  ITD is requesting that the Board adjust the ITD budget to reflect an increase in estimated revenue and appropriations in that amount to cover the expenses and balance the ITD appropriations for FY 2013-14.  The income is reflected in the attached summary.  The increase to estimated revenue and appropriations is necessary for ITD to stay within appropriations for current FY 2013-14.
 
OTHER AGENCY INVOLVEMENT:
A report for this request was submitted and approved by the Budget Committee on June 20, 2014.  No other agency involvement.
 
FINANCING:
The $397,128 increase in appropriations is offset by $397,128 in estimated revenue.  There is no impact on the General Fund as no additional funds are being requested.  
 
Prepared by Kathryn Wells, Finance Manager x1490
 
Approved by Dianah Neff, Director of Information Technology
 
Dated:  May 16, 2014  
Attachment:  IT FY 13-14 Revenue Summary