Title
a. Receive Monthly Budget and Schedule Status Report on the Jail Housing Addition, Project No. 8819.
b. Support changing the reporting frequency from monthly to quarterly reporting for the Jail Housing Addition, Project No. 8819.
Report
RECOMMENDATION:
It is recommended that the Budget Committee:
a. Receive Monthly Budget and Schedule Status Report on the Jail Housing Addition, Project No. 8819.
b. Support changing the reporting frequency from monthly to quarterly reporting for the Jail Housing Addition, Project No. 8819.
SUMMARY/DISCUSSION:
State Milestones: The County's next submittal to the State Public Works Board is for Preliminary Plan Review in mid June 2015.
Design: The recent Schematic Design documents submitted by Lionakis are over the Project Established square footage and over budget. Staff isworking with Lionakis to reduce the square footage and bring the project back in to budget. Status update meetings have been held with the County, Office of the Sheriff, State Fire Marshal, and City of Salinas Fire. Lionakis will resubmit Schematic Design for review by the end of August, two months behind schedule. Staff anticipate making up the delay during subsequent project phases in order to maintain the final completion date in February 2019.
CEQA Process: EMC Planning Group is progressing with the Environmental Impact Report (EIR). County has issued the Draft EIR for public review and comment on June 26th, 2014 and the County is anticipating review comments on August 13, 2014 upon closure of public comments period.
Real Estate Due Diligence: Final document revisions were submitted and approved by the State Department of General Services.
Additional project information is provided in the Project Budget Summary and Jail Expansion Schedule (attached); both reflect the overall Project is on budget and on schedule.
OTHER AGENCY INVOLVEMENT:
RMA-Public Works and the Office of the Sheriff continue to work jointly with BSCC to meet all State requirements to maintain the conditional award by moving the project forward in design.
FINANCING:
Total estimated Project cost is $88,900,000, of which $8,900,000 was adopted by the Board of Supervisors as the County's cash match. To-date expenditures through FY 2013-14 Period 13 total $1,960,058 (Attachment C), leaving $6,939,942 available in remaining county match balance in the General Fund Capital Project Assignment (Account 3123) for the design and environmental phase of the project.
As a secondary financial document, Staff has developed a cash-flow spreadsheet, including actual monthly cost to date (Attachment A) and projected monthly costs (Attachment B).
Prepared by: Donald D. Searle, Architectural Services Manager (831) 755-5061
Date: August 15, 2014
Approved by:
__________________________________________
Robert K. Murdoch, P.E., Director of Public Works
Approved by:
_________________________________________
Benny J. Young, RMA Director
cc: CAO: Manuel Gonzalez, SO: Sheriff Miller, John Guertin
Attachments: Project Status Attachment A
Cash Flow Projection Summary Attachment B
Project Budget Attachment C
Milestone Schedule Attachment D
Project Schedule and Chronology Attachment E