Title
a. Approve and authorize the Director or Assistant Director of the Department of Social Services to sign a Renewal and Amendment #3 to Agreement #5010-1932 with the California Department of Health Care Services (DHCS) for Medi-Cal Privacy and Security, retroactive to March 1, 2024, extending the term by six (6) months, for a new term of September 1, 2019 through September 1, 2024;
b. Authorize the Director or Assistant Director of the Department of Social Services to sign up to three (3) future amendments to this amended agreement where the amendments do not significantly change the responsibilities of the parties.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director or Assistant Director of the Department of Social Services to sign a Renewal and Amendment #3 to Agreement #5010-1932 with the California Department of Health Care Services (DHCS) for Medi-Cal Privacy and Security, retroactive to March 1, 2024, extending the term by six (6) months, for a new term of September 1, 2019 through September 1, 2024;
b. Authorize the Director or Assistant Director of the Department of Social Services to sign up to three (3) future amendments to this amended agreement where the amendments do not significantly change the responsibilities of the parties.
SUMMARY/DISCUSSION:
The Monterey County Department of Social Services (DSS) administers the California Food Assistance Program (CalFresh), California Work Opportunity and Responsibility to Kids (CalWORKs), California’s Medicaid program (Medi-Cal), and General Assistance safety net programs. DSS requires access to data hosted by the Social Security Administration (SSA), the California Department of Social Services (CDSS), and the California Department of Health Care Services (DHCS) to determine eligibility and continue to administer these programs. DSS currently has a no-cost agreement with DHCS to access the required eligibility data.
The Department is asking to renew retroactively to March 1, 2024 and extend the contract term on the agreement to September 1, 2024, to allow the department to continue to utilize SSA/CDSS/DHCS data to determine the eligibility of residents of the County of Monterey applying for services at DSS with no change to the responsibilities while the State develops a new agreement.
OTHER AGENCY INVOLVEMENT:
County Counsel has approved the agreement as to forms. The Information Technology Department has reviewed and approved the original agreement.
FINANCING:
This is a no-cost agreement. DSS does not expect any additional costs as a result of complying with the agreements.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This action correlates to the Administration and Health & Human Services Strategic Initiatives adopted by the Board of Supervisors by allowing the Department to continue to utilize SSA/CDSS/DHCS data to determine the eligibility of residents of the County of Monterey applying for services at DSS.
Check the related Board of Supervisors Strategic Initiatives:
Economic Development
X Administration
X Health & Human Services
Infrastructure
Public Safety
Prepared by: Juan Plascencia, Departmental Information Systems Manager I x7036
Approved by: Lori A. Medina, Director, x4430
Attachment: DHCS PrivacyAndSecurityOrigingalAgreementEXECUTED
DHCS_PrivacyAndSecurityAmendment1EXECUTED
DHCS_PrivacyAndSecurityAmendment2EXECUTED
DHCS_PrivacyAndSecurityAmendment3PROPOSED
Proposed agreement is on file with Clerk of the Board as an attachment to this Board Report.