Title
a. Approve and authorize the Director or Assistant Director of the Department of Social Services to sign a Renewal and Amendment #4 to Agreement A-14168 with Binti, Inc., for the provision of licenses and support for Resource Family Approval software to extend the contract through October 30, 2024 and add $62,111 for a new contract total of $176,656; and
b. Authorize the Director or Assistant Director of the Department of Social Services to sign up to three (3) amendments to the Agreement where the total amendments do not exceed 10% ($17,665) of the contract amount and do not significantly change the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director or Assistant Director of the Department of Social Services to sign a Renewal and Amendment #4 to Agreement A-14168 with Binti, Inc., for the provision of licenses and support for Resource Family Approval software to extend the contract through October 30, 2024 and add $62,111 for a new contract total of $176,656; and
b. Authorize the Director or Assistant Director of the Department of Social Services to sign up to three (3) amendments to the Agreement where the total amendments do not exceed 10% ($17,665) of the contract amount and do not significantly change the scope of work.
SUMMARY/DISCUSSION:
This agreement provides the Department of Social Services (DSS), Family and Children’s Service Branch with software and support services for tracking the Resource Family Approval (RFA) program throughout Monterey County.
RFA was authorized through Senate Bill 1013 (Chapter 35, Statutes of 2012) and requires the California Department of Social Services, in consultation with the county welfare agencies, foster parent associations, and other interested community parties, to implement a unified, family friendly and child-centered resource family approval process. RFA upgrades and unifies approval standards for all caregivers by replacing and streamlining the existing processes for licensing foster family homes, approving relative and non-relative extended family members as foster care providers, and approving adoptive homes. RFA prepares families to better meet the needs of vulnerable children in the foster care system and allows seamless transition to permanency.
This Renewal and Amendment #4 has a retroactive date of October 30, 2022, due to contractor delay in reviewing and approving the agreement.
OTHER AGENCY INVOLVEMENT:
County Counsel, Purchasing and the Auditor-Controller reviewed and approved this Renewal and Amendment #4 as to form.
FINANCING:
Funding for this agreement is provided through Federal and State Social Services Funds. Sufficient appropriations and estimated revenues in SOC005 are included in the FY 2022-23 Adopted Budget. Future year costs will be incorporated into the corresponding budget process.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This Agreement correlates to the Health & Human Services Strategic Initiative adopted by the Board of Supervisors by allowing DSS to improve the quality of life for foster children by expanding capacity for timely completion of resource family approvals.
Mark a check to the related Board of Supervisors Strategic Initiatives
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Prepared by: Juan Plascencia, Department Information Systems Manager 1, x7036
Approved by: Lori A. Medina, DSS Director x4430
Attachments: Original Agreement
Amendment #1
Amendment #2
Amendment #3
Proposed Amendment #4
Proposed agreement is on file with the Clerk of the Board as an attachment to this Board Report.