Title
a. Authorize the Contracts/Purchasing Officer or Contracts Purchasing Supervisor to execute the Assignment and Assumption Agreement between Fluence Automation LLC (“Fluence”) (Assignor) and DMT Solutions Global Corporation (d/b/a BlueCrest, “BlueCrest”) for Agreement No. A-14482; and
b. Authorize the Contracts/Purchasing Officer or Contracts Purchasing Supervisor to execute Renewal and Amendment No.2 to Agreement No. A-14482 with DMT Solutions Global Corporation (d/b/a BlueCrest, “BlueCrest “) to provide software, maintenance and support services for a "Vote by Mail" processing system, extending the agreement for an additional three (3) years with a retroactive start date of November 1, 2022 through October 31, 2025 for a revised full agreement term of November 1, 2018 through October 31, 2025, and adding$110,945 for a revised total agreement amount not to exceed $207,602.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Contracts/Purchasing Officer or Contracts Purchasing Supervisor to execute the Assignment and Assumption Agreement between Fluence Automation LLC (“Fluence”) (Assignor) and DMT Solutions Global Corporation (d/b/a BlueCrest, “BlueCrest”) for Agreement No. A-14482; and
b. Authorize the Contracts/Purchasing Officer or Contracts Purchasing Supervisor to execute Renewal and Amendment No.2 to Agreement No. A-14482 with DMT Solutions Global Corporation (d/b/a BlueCrest, “BlueCrest “) to provide software, maintenance and support services for a "Vote by Mail" processing system, extending the agreement for an additional three (3) years with a retroactive start date of November 1, 2022 through October 31, 2025 for a revised full agreement term of November 1, 2018 through October 31, 2025, and adding$110,945 for a revised total agreement amount not to exceed $207,602.
SUMMARY/DISCUSSION
This request supports extending the maintenance and support for the “Vote by Mail” processing system through Amendment No.2 effective upon approval.
The original agreement was made between Fluence Automation LLC and the County of Monterey Elections Department in 2019 and one previous amendment was made to the agreement in 2021. An Assignment and Assumption Agreement between DMT Solutions Global Corporation (d/b/a BlueCrest, “BlueCrest”) and the County of Monterey will be effective upon approval.
The approval of Renewal and Amendment No.2 and the Assignment and Assumption Agreement will allow the continuation of software, maintenance, and support services for the "Vote by Mail" processing system for a term of November 1, 2022, through October 31, 2025, for a total amount not to exceed $207,602.
Copies of the Agreement and Amendment No. 1 are on file with the Clerk of the Board.
OTHER AGENCY INVOLVEMENT:
The requested Amendment No. 2 has been reviewed and approved by County Counsel as to form.
FINANCING:
The cost of Renewal and Amendment No.2 is $110,945. The total cost of the Agreement No. A-14482 is $207,602 for the period of November 1, 2018, through October 31, 2025. The amount of $34,858 was included in the Fiscal Year 2022/2023 adopted budget. The remaining balance will be budgeted in subsequent fiscal years: $36,939 for Fiscal Year 2023/2024 and $39,148 for Fiscal Year 2024/2025. There is no impact to the General Fund.
__Economic Development
_X_Administration
__Health & Human Services
__Infrastructure
__Public Safety
Prepared by: Daisy Fernandez, Management Analyst, x 1491
Approved by: Gina Martinez, Registrar of Voters, x 1499
Attachments:
Agreement No.: A-14482 Amendment No. 01
Agreement No.: A-14482