File #: 12-171    Name: Procurement Asphalt Emulsion Seal Coat 2012 Project
Type: General Agenda Item Status: Passed
File created: 4/16/2012 In control: Board of Supervisors
On agenda: 5/1/2012 Final action: 5/1/2012
Title: a. Approve Plans and Special Provisions for the Procurement (Delivery and Application) of Asphalt Emulsion for the Seal Coat 2012 Project, Contract No. 13-551327; and b. Authorize the Department of Public Works to advertise the “Notice to Bidders” in The Californian for ten consecutive times, commencing May 4, 2012.
Sponsors: Public Works / RMA
Attachments: 1. Project Budget Procurement Asphalt Emulsion Seal Coat 2012, 2. Notice to Bidders Procurement Asphalt Emulsion Seal Coat 2012, 3. Book 1 Special Provisions Asphalt Emulsion Seal Coat 2012, 4. Book 2-Special Provisions Asphalt Emulsion Seal Coat 2012, 5. Location Map Procurement Asphalt Emulsion Seal Coat 2012, 6. Board Order 12-171
Title
a. Approve Plans and Special Provisions for the Procurement (Delivery and Application) of Asphalt Emulsion for the Seal Coat 2012 Project, Contract No. 13-551327; and
b. Authorize the Department of Public Works to advertise the "Notice to Bidders" in The Californian for ten consecutive times, commencing May 4, 2012.
 
Body
RECOMMENDATIONS:
It is recommended that the Board of Supervisors:
a. Approve Plans and Special Provisions for the Procurement (Delivery and Application) of Asphalt Emulsion for the Seal Coat 2012 Project, Contract No. 13-551327; and
b. Authorize the Department of Public Works to advertise the "Notice to Bidders" in The Californian for ten consecutive times, commencing May 4, 2012.
 
SUMMARY/DISCUSSION:
Approval of the Plans and Special Provisions to the Standard Specifications will authorize the Department of Public Works to proceed with advertising for the Procurement (Delivery and Application) of Asphalt Emulsion for the Seal Coat 2012 Project, Contract No. 13-551327 (Project).  The bid opening is set for May 29, 2012, at 2:00 p.m., in the Board of Supervisors' Conference Room 1032, Monterey County Government Center, 168 West Alisal Street, 1st Floor, Salinas, CA 93901.  Project construction is scheduled to begin in August 2012.
 
The contract for the procurement of emulsion is a component of the Project.  The contract consists of the purchase, delivery, and spreading of asphalt emulsion to various roads countywide.  Contingent upon funding availability, the Project proposes to scrub seal and fog seal the entire length of Molera Road in the San Miguel District and Carmel Valley Road from Rancho San Carlos to Schulte Road in the Monterey District.  The Greenfield District will chip seal Freeman Flat Road, Oasis Road, Lockwood-San Lucas Road, and Bunte Road while the San Ardo District also chip seals Pine Canyon Road and Paris Valley Road.  These roads are being readied for sealing with FY 2011-12 General Fund contribution to the Road Fund.  The Bridge and Roads Maintenance Division of the Department of Public Works is doing preparatory patching work.  The Project is categorically exempt from CEQA pursuant to State CEQA guidelines Section 15301(c).
 
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel, Auditor-Controller, and Risk Management have reviewed and approved the Special Provisions as to form and legality, fiscal terms, and insurance provisions respectively.
 
FINANCING:
There is no financial impact to the General Fund.  Total estimated project cost, including project management, engineering, and construction, is $505,000.  There are sufficient appropriations in the Public Works Road Fund (Fund 002, Unit 8195) to finance this Project.
 
Prepared by:  Arturo A. Adlawan, P.E., Senior Civil Engineer, (831) 755-4823
 
Approved by:  Paul H. Greenway, P.E., Acting Director of Public Works
 
Approved by:  Benny J. Young, RMA Director
 
Attachments:   Project Budget; Notice to Bidders; Plans and Special Provisions; Location
            Map