Title
a. Approve and authorize the Director of Health Services or designee to execute a Renewal and Amendment No. 1 to the Agreement with First Alarm for the provision of on-going building security system monitoring and equipment monitoring services, for the Health Department Administration building located at 1270 Natividad Road, Salinas, California, adding $37,833 for a new total Agreement amount of $76,223 and extending the term an additional three (3) years for a new term of April 1, 2022 through January 31, 2028;
b. Approve and authorize the Director of Health Services or designee to sign up to two (2) future amendments to this Agreement where the total amendments do not exceed 10% ($3,839) of the original Agreement amount, do not significantly alter the scope of work, and do not exceed the maximum amount of $80,062; and
c. Approve and authorize the Contracts and Purchasing Officer or their designee to execute future Amendments to the agreement where the Amendments do not significantly change the scope of work, do not exceed an aggregate amount of $200,000, and fall within the signing authority of the Contracts and Purchasing Officer.
Report
RECOMMENDATION:
It is recommended that the County of Monterey Board of Supervisors:
a. Approve and authorize the Director of Health Services or designee to execute a Renewal and Amendment No. 1 to the Agreement with First Alarm for the provision of on-going building security system monitoring and equipment monitoring services, for the Health Department Administration building located at 1270 Natividad Road, Salinas, California, adding $37,833 for a new total Agreement amount of $76,223 and extending the term an additional three (3) years for a new term of April 1, 2022 through January 31, 2028;
b. Approve and authorize the Director of Health Services or designee to sign up to two (2) future amendments to this Agreement where the total amendments do not exceed 10% ($3,839) of the original Agreement amount, do not significantly alter the scope of work, and do not exceed the maximum amount of $80,062; and
c. Approve and authorize the Contracts and Purchasing Officer or their designee to execute future Amendments to the agreement where the Amendments do not significantly change the scope of work, do not exceed an aggregate amount of $200,000, and fall within the signing authority of the Contracts and Purchasing Officer.
SUMMARY:
First Alarm has provided system monitoring services for the Health Department Administration building since 2022. These services include monitoring the intrusion alarm system, the fire suppression system, and the temperature of refrigerator/freezer units that store temperature-sensitive vaccines and other medical products. Services remain essential, and approval of this Renewal and Amendment No. 1 will ensure their continuation.
DISCUSSION:
The continuation of First Alarm’s monitoring services is critical for maintaining the safety and security of the Health Department Administration building. The services protect County assets, safeguard temperature-sensitive medical products such as vaccines, and help ensure compliance with public health and safety standards. Renewal and Amendment No. 1 is necessary to avoid any disruption in monitoring services and to ensure the County’s ability to maintain operational readiness and protect valuable resources.
OTHER AGENCY INVOLVEMENT:
The Offices of County Counsel and the Auditor-Controller have reviewed and approved this Agreement as to form and fiscal provisions, respectively.
FINANCING:
Appropriations for this Agreement are included in the Health Department’s Administration Bureau (HEA014-8438) FY 2025-26 Adopted Budget, and provision for it will be made in the Department’s Requested Budget for the years out.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Mark a check next to the related Board of Supervisors Strategic Plan Goals:
This recommendation supports the Board of Supervisors’ Strategic Plan Goal by ensuring critical safety systems remain in place to protect County facilities, staff, and temperature-sensitive medical supplies vital to public health.
____ Well-Being and Quality of Life
____ Sustainable Infrastructure for the Present and Future
_X_ Safe and Resilient Communities
____ Diverse and Thriving Economy
Prepared by: Juanita Sanders, Management Analyst II, 755-5494
Approved by: Elsa Mendoza Jimenez, Director of Health Services, 755-4526
Attachments:
Board Report
Renewal & Amendment No. 1
Agreement