Title
Adopt a Resolution to authorize the Auditor -Controller to increase FY 2016-17 appropriations by $835,910 in Information Technology Fund 001, Department 1930, Appropriation INF002 Unit 8436 Object 7531 financed by the release of $835,910 from the Information Technology Charges Mitigation Assignment Fund 001 Balance Sheet Account 3124 (4/5th vote required).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors adopt a Resolution to:
Authorize the Auditor -Controller to increase FY 2016-17 appropriations by $835,910 in Information Technology Fund 001, Department 1930, Appropriation INF002 Unit 8436 Object 7531 financed by the release of $835,910 from the Information Technology Charges Mitigation Assignment Fund 001 Balance Sheet Account 3124 (4/5th vote required).
SUMMARY/DISCUSSION:
The Information Technology Department (ITD) began work on Capital Improvement Projects (CIP) relating to County infrastructure back in Fiscal Year 2014-15. While each fiscal year has had specific project funding allocated, unforeseen project delays have caused project costs to move between fiscal years. Prior year collected CIP funding that was not spent due to these delays was set aside in Information Technology Charges Mitigation Assignment Fund 001-3124 to be used for these project costs as they were incurred. Fiscal Year 2016-17 ITD CIP costs, including these prior project delay costs, total $3,846,531. This is $835,910 over and above the Fiscal Year 2016-17 budgeted CIP amount of $3,010,621. (See Exhibit B for project breakout). ITD is therefore requesting that these previously set aside funds now be transferred from the Information Technology Charges Mitigation Assignment Fund to ITD to cover current Fiscal Year 2016-17 CIP expense. Current available balance in the Information Technology Charges Mitigation Assignment Fund is $1,156,569 (as reflected in Exhibit C). This funding is necessary for ITD’s appropriations balance.
OTHER AGENCY INVOLVEMENT:
Discussion of required Assignment Fund dollars was included in ITD’s bi-annual report presented to the Budget Committee.
FINANCING:
Funding the $835,910 from the Information Technology Charges Mitigation Assignment Fund will cover the cost of current ITD CIP expenditures. Following this transfer, the balance of the Information Technology Charges Mitigation Assignment Fund will be $320,659.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The requested budget appropriation for Information Technology will adhere to Monterey County Board of Supervisors Strategic Initiatives. Infrastructure changes reflect advanced Internet technology, reliability, and expanded communications keeping up with the County increase and use of multimedia and unified communications as well as primary and redundant support for data networks, County phone system, and public safety communications.
Mark a check to the related Board of Supervisors Strategic Initiatives
__Economic Development
__Administration
__Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Kathy Wells, ITD Finance Manager, 796-1490
Approved by:
_______________________________________Date: ______
Eric A. Chatham, Director of Information Technology, 759-6920
Attachments:
Exhibit A: Resolution
Exhibit B: FY 2016-17 ITD CIP Overview
Exhibit C: Assignment Fund 3124 balance - Information Technology Charges Mitigation
Attachments on file with Clerk of the Board