Title
Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) to execute Amendment No. 7 to the Agreement with Prevent Life Safety Services Inc. for fire protection, fire damper inspection and repair services at NMC, from July 1, 2008 through June 30, 2015 to increase the total amount by an additional $2,333 for a revised total Agreement amount not to exceed $102,333.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors authorize Deputy Purchasing Agent for Natividad Medical Center (NMC) to execute Amendment No. 7 to the Agreement with Prevent Life Safety Services Inc. for fire protection, fire damper inspection and repair services at NMC, from July 1, 2008 through June 30, 2015 to increase the total amount by an additional $2,333 for a revised total Agreement amount not to exceed $102,333.
SUMMARY/DISCUSSION:
Prevent is a Fire Life Safety Company that NMC has used for the past few years to ensure compliance with the Life Safety Code, National Fire Protection Agency (NFPA 101) and (NFPA 80) for Fire Doors and Windows.
NFPA 101 has been adopted by the Center for Medicare and Medical Services (CMS) as the source for strategies to protect people based on building construction, protection, and occupancy features that minimize the effects of fire and related hazards. Provisions are included for all types of occupancies, with requirements for egress, features of fire protection, sprinkler systems, alarms, emergency lighting, smoke barriers, and special hazard protection.
NFPA 80 addresses general requirements and provisions for care and maintenance of fire doors and other openings. Openings that are addressed include swinging doors, horizontally sliding doors, vertically sliding fire doors, rolling steel doors, fire shutters, service counter fire doors, access doors, fire windows, glass block assemblies, fire dampers, and fabric fire safety curtains
Prevent provides NMC with essential services to ensure compliance with the required codes. Services include:
Firestop
· Ceiling Inspections
· UL fire rated assembly installations
· Maintenance of UL firestop assemblies
Fire Door
· Maintenance
· Inspections
· Repairs
Fire Damper
· Testing (required every 4 years)
NMC was in the process of establishing a new agreement with a revised scope of work with Prevent and, it was discovered that an outstanding balance of $2,333.39 was due for services that had been provided under the current agreement during fiscal year 2014/15. This Amendment No.7 to the current agreement is an increase to pay the outstanding due for FY 14-15. A new agreement will be established with the vendor for fiscal year 2015/2016.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this Amendment No. 7 as to legal form and risk provisions, and the Auditor-Controller has reviewed and approved as to payment provisions. The Amendment No. 7 has also been reviewed and approved by NMC's Finance Committee on 05/28/15 and by its Board of Trustees on 06/05/15.
FINANCING:
The cost for this Amendment No. 7 is $2,333 which is included in the Fiscal Year 2014-15 Adopted Budget. There is no impact to the General Fund.
Prepared by: Jeffery Cleek, Director of Engineering, 783-2614
Approved by: Gary Gray D.O., Interim Chief Executive Officer, 783-2504
Attachments:
Amendment No. 7 to Agreement
Prevent Life Safety Services Inc. Amendments 1 through 6
Original Agreement
Spend Sheet
Attachments on file with the Clerk of the Board