Title
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute an Agreement with Johnson Controls for repair and maintenance services on building Automation for Heating, Ventilation, and Air Conditioning (HVAC) System as well as the Variable Frequency Drive (VFD) System for an amount not to exceed $668,604 for the term July 1, 2016 through June 30, 2019; and
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to two (2), one (1) year term future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($67,000) of the total cost across all amendments.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute an Agreement with Johnson Controls for repair and maintenance services on building Automation for Heating, Ventilation, and Air Conditioning (HVAC) System as well as the Variable Frequency Drive (VFD) System for an amount not to exceed $668,604 for the term July 1, 2016 through June 30, 2019; and
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to two (2), one (1) year term future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($67,000) of the total cost across all amendments.
SUMMARY/DISCUSSION:
Johnson Controls provides repair and maintenance services for NMC's mechanical controls, building automation systems, access control system, chillers, pumps and variable frequency drives.
Johnson Control's propriety Metasys building automation system monitors and controls various building mechanical and electrical system functions critical for regulatory compliance, infection control, and patient and staff safety. These systems and components are regulated and audited by the Joint Commission and the state of California through Title 22 and Title 24.
The Metasys system also provides monitor and control functions for the medical center's heating, ventilation, and air conditioning systems serving patient care and staff areas.
Johnson Controls has provided maintenance and repair on the Metasys since its installation at NMC in 2006. This agreement will allow for Johnson Controls to provide monthly preventative maintenance services which include mechanical technicians coming onsite to inspect building management systems as well as repair and upgrade services as needed through the term of the agreement.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this Agreement as to legal form and risk provisions, and the Auditor-Controller has reviewed and approved as to payment provisions. The Agreement has also been reviewed and approved by NMC’s Finance Committee on March 24, 2016 and by its Board of Trustees on April 1, 2016.
FINANCING:
The cost for this Agreement is $668,604 of which $222,868 is included in the Fiscal Year 2016-17 Recommended Budget. Amounts for remaining years of the Agreement will be included in those budgets as appropriate. There is no impact to the General Fund.
Prepared by: Jeffrey Cleek, Director of Engineering and Safety, 783-2614
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2504
Attachments on file with Clerk of the Board:
Original Agreement with Johnson Controls