Title
a. Authorize the Contracts/ Purchasing Officer or their designee to execute a ten-year non-standard Agreement with AXON Enterprise, Inc., for Digital Evidence Management in the maximum amount of $950,832;
b. Accept non-standard contract provisions as recommended by the District Attorney;
c. Authorize the Contracts/Purchasing Officer or their designee and the District Attorney or their designee to sign and execute the appropriate documents and verifications when required;
d. Authorize the Contracts/Purchasing Officer or their designee to issue purchase orders on an as-needed basis pursuant to this Agreement of the period of July 1, 2024, through June 30, 2034.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Contracts/ Purchasing Officer or their designee to execute a ten-year non-standard Agreement with AXON Enterprise, Inc., for Digital Evidence Management in the maximum amount of $950,832;
b. Accept non-standard contract provisions as recommended by the District Attorney;
c. Authorize the Contracts/Purchasing Officer or their designee and the District Attorney or their designee to sign and execute the appropriate documents and verifications when required;
d. Authorize the Contracts/Purchasing Officer or their designee to issue purchase orders on an as-needed basis pursuant to this Agreement of the period of July 1, 2024, through June 30, 2034.
SUMMARY:
Currently digital evidence is stored on County servers and the amount of data is overwhelming available resources. AXON Enterprise, Inc. can provide digital evidence storage services for the Office of the District Attorney (DA). Utilizing cloud-based storage will provide proper accessibility of data, stored on an approved cloud-based server, and free up County IT storage resources for other uses.
It is recommended the Board of Supervisors authorize the Contracts/Purchasing Officer or their designee to sign a non-standard Agreement with AXON Enterprise, Inc., and to issue purchase orders on an “as needed” basis, in the aggregate amount not to exceed $950,832, over the period of July 1, 2024, through June 30, 2034.
DISCUSSION:
AXON currently works with many Law Enforcement Agencies throughout our County providing body camera services, which are then utilized as evidence in the prosecution of crime against our citizens. These camera videos can be very large in size and require ever increasing computer storage space to maintain them as evidence. AXON Enterprise, Inc., has available a digital evidence storage solution, operating seamlessly with their existing body camera systems, which would make County digital storage systems available for other uses. This digital evidence would be maintained on cloud-based storage systems, authorized by the Department of Justice for the storage of digital evidence. The services provided by AXON Enterprise, Inc., are part of an RFP issued by the University of Nebraska, making AXON’s services available to other public agencies nationwide, including the County of Monterey.
OTHER AGENCY INVOLVEMENT:
County Counsel has approved the agreement as to form. The Capital Improvement Committee reviewed this agreement on May 13, 2024, and recommends approval.
FINANCING:
The cost for fiscal year 2024-25 is projected to be $79,200 and was included in the FY 2024-25 Recommended Budget. There is no fiscal impact to the current fiscal year and on-going expenses will be included in the normal budgeting process.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Increasing Public Safety through more efficient utilization of resources.
Mark a check to the related Board of Supervisors Strategic Initiatives
__Economic Development
__Administration
__Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Bruce Suckow, Finance Manager II, Ext. 5259
Approved by: Jeannine M. Pacioni, District Attorney, Ext. 5470
Attachments:
a. Agreement with AXON Enterprise, Inc.