Title
a. Receive Monthly Budget and Schedule Status Report on the New Juvenile Hall, Project 8811 (Project); and
b. Approve Changing Required Frequency of Budget and Schedule Status Reporting from Monthly to Quarterly for the Project to allow greater coordination of the financial period reporting.
Report
RECOMMENDATION:
It is recommended that the Budget Committee:
a. Receive Monthly Budget and Schedule Status Report on the New Juvenile Hall, Project 8811 (Project); and
b. Approve Changing Required Frequency of Budget and Schedule Status Reporting from Monthly to Quarterly for the Project to allow greater coordination of the financial period reporting.
SUMMARY/DISCUSSION:
Key schedule components and budget status are summarized below.
Budget and Schedule: The Project is on budget and on schedule. Construction is anticipated to start Summer 2016.
State Milestones: The project team is working toward a March 23, 2015 submittal of Prelimin-ary Plans (Design Development) to the Board of State and Community Corrections (BSCC) for approval by the State Public Works Board on May 8, 2015.
Design: DLR Group has held multiple meetings with the Probation Department and the Resource Management Agency-Public Works (RMA-PW) to develop Preliminary Plans for each building composing the campus-style New Juvenile Hall. DLR Group is presently on schedule, with 100 percent of the Schematic Design Phase complete. Overall, design is 35% complete.
CEQA Process: Staff is proceeding with the California Environmental Quality Act (CEQA) process anticipating a Mitigated Negative Declaration to comply with CEQA requirements. The Historical Assessment of the existing Juvenile Hall facility is completed and staff is reviewing a draft hydrological study. We anticipate issuing the Notice of Intent by the end of February 2015, with Board of Supervisors consideration in May 2015.
Real Estate Due Diligence: The County has submitted the Real Estate Due Diligence to the Department of General Services for review and comment.
At the January 28, 2015 Budget Committee meeting, RMA-PW requested and the Committee assented to consider changing the report timing from monthly to quarterly. RMA-PW is awaiting the Committees decision on RMA-PW's request to approve the reporting frequency change to allow greater coordination of financial reporting. Upon approval, the next report to the Committee would be provided in April 2015 for the quarter ending March 31, 2015.
OTHER AGENCY INVOLVEMENT:
RMA-PW and Probation continue to work jointly with the BSCC to meet all State requirements to maintain the conditional award by moving the project forward in design.
FINANCING:
Total estimated Project cost is $52,791,824, of which $17,791,824, was approved by the Board of Supervisors as the County's match. To-date expenditures total $1,102,756, including current year expenditures estimated at $300,822. The remaining County match balance of $16,990,714 is available in the General Fund Capital Project Assignment (Account 3127) for the design and construction phases of the Project.
Prepared by: Donald D. Searle, Architectural Services Manager (831) 755-5061
Approved by:
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Robert K. Murdoch, P.E., Director of Public Works
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Carl P. Holm, AICP, Acting RMA Director
cc: CAO: Manuel Gonzalez; Probation: Marcia Parsons