Title
Consideration of a Resolution:
a. Authorizing the issuance of lay-off notices to impacted employees no sooner than June 16, 2014 with an effective date of July 8, 2014 and October 1, 2014;
b. Authorizing County negotiators to meet with the Unions/Associations upon request of the Unions/Associations;
c. Authorizing the Human Resources Department to collaborate with departments to provide in-placement and out-placement services;
d. Authorizing the County Administrative Office and Human Resources Department to make adjustments to position classifications as necessary to mitigate layoffs and adverse impacts to affected employees;
e. Granting flexibility to the Parks Department to withhold the issuance of a lay-off notice(s) due to unanticipated vacancies, retirements or resignations that may occur; and
f. Authorizing the Human Resources Department to add Allocation on Loan positions as necessary due to lay-off timing and bumping process extending into the beginning of Fiscal Year 2014-15.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors adopt a Resolution:
a. Authorizing the issuance of lay-off notices to impacted employees no sooner than June 16,
2014 with an effective date of July 8, 2014 and October 1, 2014;
b. Authorizing County negotiators to meet with the Unions/Associations upon request of the
Unions/Associations;
c. Authorizing the Human Resources Department to collaborate with departments to provide
in-placement and out-placement services;
d. Authorizing the County Administrative Office and Human Resources Department to make
adjustments to position classifications as necessary to mitigate layoffs and adverse impacts
to affected employees;
e. Granting flexibility to the Parks Department to withhold the issuance of a lay-off notice(s)
due to unanticipated vacancies, retirements or resignations that may occur; and
f. Authorizing the Human Resources Department to add Allocation on Loan positions as necessary due to lay-off timing and bumping process extending into the beginning of Fiscal Year 2014-15.
SUMMARY:
The County Administrative Office has produced a fiscally sound and structurally balanced Recommended Budget. However, as the Board is aware, drought conditions have significantly impacted water levels at the South County lakes, exacerbating already significant revenue shortfalls in the Parks - Resort Operations budget. As a result the Parks Department has proposed elimination of fifteen (15) filled positions with one having an effective Date of July 8th, 2014 and the fourteen (14) remaining effective October 1, 2014. This report requests authority to begin the process necessary to reduce the County's workforce.
DISCUSSION:
The recommended action requests authority to issue lay-off notices no sooner than June 16, 2014 with one to be effective on July 8, 2104 and the remaining fourteen October 1, 2014. No lay-off notices will be issued prior to June 16, 2014. Attachment A delineates the filled positions identified for reduction by department, classification, bargaining unit and effective date.
The Human Resources Department is responsible for coordinating the County layoff procedures, which include directing affected departments to prepare seniority lists; reviewing, analyzing and approving bumping rights of affected employees; communicating with employee bargaining units where applicable; and utilizing the Support for Employment and Educational Knowledge (S.E.E.K.) inplacement and outplacement program to assist impacted employees.
The County Administrative Office and Human Resources Department is requesting authority to make adjustments to position classifications as necessary to mitigate layoffs and adverse impacts to affected employees.
The recommended action further requests authority to withhold the issuance of lay-off notices under certain conditions such as employee movement, retirements or resignations that may occur.
The issuance of notices on or after June 16, 2014 will result in one employee remaining after the beginning of the new fiscal year. Authorizing the Allocation on Loan position will allow for the employee to remain on the Payroll system through the end of the layoff process.
OTHER AGENCY INVOLVEMENT:
The County Administrative Office Budget & Analysis Division and the Human Resources Department have worked closely together and with affected department to define those positions affected by budget reductions.
FINANCING:
Approval of these actions is a necessary part of implementing a fiscally sound, balanced and sustainable budget.
Prepared by: Kim Moore, Human Resources Assistant Director, 5353
Approved by: James May, Human Resources Director, 5129
Approved by: Lew Bauman, County Administrative Officer, 5113
Attachments:
Resolution
Attachment A: (FY 2014-15 Recommended Budget Filled Position Reductions)