Title
a. Approve and authorize the Director of the Department of Social Services to sign an agreement with Meals on Wheels of the Salinas Valley for a total of $392,800 to provide home-delivered meals to seniors in Salinas, North and South Monterey County regions, retroactively to July 1, 2020 through June 30, 2021; and
b. Approve and authorize the Director of the Department of Social Services to sign an agreement with Meals on Wheels of the Salinas Valley for a total of $115,091 to provide emergency meals, retroactively to July 1, 2020 through September 30, 2020; and
c. Authorize the Director of the Department of Social Services to sign up to three (3) amendments to these Agreements where the total amendments do not exceed 10% ($39,280 and $11,509) of the original contract amounts and do not significantly change the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director of the Department of Social Services to sign an agreement with Meals on Wheels of the Salinas Valley for a total of $392,800 to provide home-delivered meals to seniors in Salinas, North and South Monterey County regions, retroactively to July 1, 2020 through June 30, 2021; and
b. Approve and authorize the Director of the Department of Social Services to sign an agreement with Meals on Wheels of the Salinas Valley for a total of $115,091 to provide emergency meals, retroactively to July 1, 2020 through September 30, 2020; and
c. Authorize the Director of the Department of Social Services to sign up to three (3) amendments to these Agreements where the total amendments do not exceed 10% ($39,280 and $11,509) of the original contract amounts and do not significantly change the scope of work.
SUMMARY/DISCUSSION:
The first Agreement provides home-delivered meals to older adults that are home-bound on a temporary or permanent basis. These services improve the health and well-being of seniors who cannot shop or cook for themselves by delivering nutritious meals to their homes. This helps seniors to age in place and be as independent as possible. It is anticipated that a combined 40,000 meals will be served through this agreement in the Salinas, North, and South Monterey County regions.
The second Agreement provides emergency meals to seniors that are not part of the formal home-delivered meal program. Rather, older adults participating in this program are actively sheltering in place and restricting all travel during the COVID-19 pandemic. Qualifying regulations have been simplified for a short time to deliver food to the homes of seniors living in the Salinas, North, and South Monterey County regions.
These Agreements are part of the formal Request For Proposal (RFP #10606) completed in April 2017 and is in alignment with the Federal Older Americans Act.
This agreement was delayed in being brought for Board consideration prior to the effective date due to County delays in administrative processing due to the COVID-19 Pandemic.
OTHER AGENCY INVOLVEMENT:
The Auditor-Controller and Purchasing have reviewed and approved these Agreements. County Counsel has approved the Agreements as to form.
FINANCING:
Funding for the annual agreement is provided by the Federal Older Americans Act. Funding for the emergency meals agreement is federal funding received from the Families First Coronavirus Response Act (H.R. 6201). Currently, there are sufficient appropriations and estimated revenues for SOC010 are included in the FY 2020-21 Adopted Budget. However, the Department will be returning to the Board at a later date to update appropriations and revenues.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This Agreement correlates to the Health & Human Services Strategic Initiative adopted by the Board of Supervisors by working towards the goals of improving health and quality of life outcomes by providing nutrition and health promotion services to seniors in Monterey County.
Check the related Board of Supervisors Strategic Initiatives:
__ Economic Development
__ Administration
X Health & Human Services
__ Infrastructure
__ Public Safety
Prepared by: Kathleen Murray-Phillips, MA III, x3530
Approved by: Lori A. Medina, Director x4434, Social Services Director, x4430
Attachments: $392,800 Agreement 2020-21 and the $115,091 Emergency Meals Agreement 7/1-9/30/20
Proposed agreements are on file with the Clerk of the Board as an attachment to this Board Report