Title
Approve Amendment No. 1 to the agreement with ICF Jones & Stokes, Inc. for the Salinas River Lagoon Community Engagement and Planning Project.
(Staff: Jason Demers & Peter Kwiek)
Report
RECOMMENDATION:
It is recommended that the Monterey County Water Resources Agency Board of Directors:
Approve Amendment No. 1 to the agreement with ICF Jones & Stokes, Inc. for the Salinas River Lagoon Community Engagement and Planning Project for a total contract amount not to exceed $115,000; and authorize the General Manager to execute the amended Agreement.
SUMMARY/DISCUSSION:
On July 29, 2022 the Monterey County Water Resources Agency (Agency) entered into a grant agreement with the National Fish and Wildlife Foundation (NFWF) to fund the Salinas River Lagoon Community Engagement and Planning Project (Project). The Project was designed to evaluate existing conditions in the Lagoon and engage stakeholders to develop projects concepts or management strategies that reduce flood risk and improve resiliency around the Lagoon.
The total estimated project cost was $200,330. The total cost included $100,000 in reimbursable NFWF grant funding to hire primary consultant ICF Jones & Stokes, and $100,330 in Agency matching funds to be provided through hiring of a biological consultant and Agency staff time to support the Project.
|
Estimated Project Cost |
|
ICF Jones & Stokes (grant reimbursable) |
$100,000 |
|
FISHBIO (Agency match) |
$50,000 |
|
Agency staff time (Agency match) |
$50,330 |
|
Project Total |
$200,330 |
The baseline data collection and the stakeholder engagement process have been completed and the primary consultant ICF Jones & Stokes is working on the final analysis and report. As the project progressed, additional effort was needed for completion of the project concept designs and stakeholder outreach. Because less funds were needed for biological monitoring and data collection than originally estimated, most of the needed additional funds are available by re-allocating remaining biological consultant match funds to the primary consultant. The revised cost estimate below incorporates the additional costs needed to complete the project.
|
Revised Estimate |
|
ICF Jones & Stokes (grant reimbursable) |
$100,000 |
|
ICF Jones & Stokes (Agency match) |
$15,000 |
|
FISHBIO (Agency match) |
$40,000 |
|
Agency staff time (Agency match) |
$50,330 |
|
Project Total |
$205,330 |
In summary, staff would like to amend the agreement with ICF Jones & Stokes for a contract amount not to exceed $115,000 to accommodate the shift in effort described above resulting in a total project increase of $5,000.
OTHER AGENCY INVOLVEMENT:
April 5, 2024: Recommended to the Board of Directors for approval by the Finance Committee.
FINANCING:
Funding for this project was identified in Agency Fund 116 in the FY24 budget.
Prepared by: Jason Demers, Senior Water Resources Engineer, (831) 755-4860
Peter Kwiek, Associate Hydrologist, (831) 755-4860
Approved by: Ara Azhderian, General Manager, (831)755-4860
Attachments:
1. Amendment 1 to the agreement with ICF Jones & Stokes, Inc. for the Salinas River Lagoon Community Engagement and Planning Project
2. Board Order