COMPLETED BOARD ORDER�"��35
Before the Board of Supervisors in and for the
County of Monterey, State of California
Agreement No: A 11796
a. Approve and authorize the Director of the Department of Social and
Employment Services, or his designee, to sign a funding agreement from First
5 Monterey County in the amount of $980,346 for the period July 1, 2010
through June 30, 2011 to support the Comprehensive Approaches to Raising
Educational Standards C.A.R.E.S.) Program; and
b. Authorize the Director of the Department of Social & Employment Services,
or his designee, to sign up to three 3) amendments to this agreement, where
the total amendments do not exceed ten percent 10%) of the original contract
amount, and do not significantly change the scope of work.
Upon motion of Supervisor Potter, seconded by Supervisor Armenta, and carried by those
members present, effective July 27, 2010, the Board hereby:
a. Approved and authorized the Director of the Department of Social and Employment
Services, or his designee, to sign a funding agreement from First 5 Monterey County in the
amount of $980,346 for the period July 1, 2010 through June 30, 2011 to support the
Comprehensive Approaches to Raising Educational Standards C.A.R.E.S.) Program; and
b. Authorized the Director of the Department of Social & Employment Services, or his
designee, to sign up to three 3) amendments to this agreement, where the total amendments
do not exceed ten percent 10%) of the original contract amount, and do not significantly
change the scope of work.
PASSED AND ADOPTED this 27th day of July, 2010, by the following vote, to wit:
AYES: Supervisors Armenta, Calcagno, Salinas, Parker, Potter
NOES: None
ABSENT: None
I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in
the minutes thereof of Minute Book 75 for the meeting on July 27, 2010.
Dated: July 28, 2010 Gail T. Borkowski, Clerk of the Board of Supervisors
County of Monterey, State of California
A
By
Deputy
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SIGNED BOARD REPORTX��"��r
MONTEREY COUNTY BOARD OF SUPERVISORS
MEETING: July 27, 2010 CONSENT AGENDA NO:
SUBJECT: a) Approve and authorize the Director of the Department of Social and Employment Services,
or his designee, to sign a funding agreement from First 5 Monterey County in the amount of $980,346 for
the period July 1, 2010 to June 30, 2011 to support the Comprehensive Approaches to Raising Educational
Standards C.A.R.E.S.) Program; and
b) Authorize the Director of the Department of Social & Employment Services, or his designee, to sign up
to three 3) amendments to this agreement, where the total amendments do not exceed ten percent 10%) of
the original contract amount, and do not significantly change the scope of work.
DEPARTMENT: Social & Employment Services
RECOMMENDATION
It is recommended that the Board of Supervisors:
a) Approve and authorize the Director of the Department of Social and Employment Services, or
his designee, to sign a funding agreement from First 5 Monterey County in the amount of
$980,346 for the period July 1, 2010 to June 30, 2011 to support the Comprehensive
Approaches to Raising Educational Standards C.A.R.E.S.) Program; and
b) Authorize the Director, or his designee, to sign up to three 3) amendments to this agreement,
where the total amendments do not exceed ten percent 10%) of the original contract amount,
and do not significantly change the scope of work.
SUMMARY/DISCUSSION
The Monterey County Child Care Planning Council was awarded a two-year grant by the First 5
Monterey County Commission in May 2009 through a competitive bid process. Fiscal year 2010-
2011 is the last year of the grant. This grant funds the CARES Program, which focuses on
increasing the education of Monterey County's child caregiver workforce by providing financial
incentives to early care educators and family child care providers. The goal is for CARES
Program participants to complete college credits that will help them move up the Child
Development Permit Matrix, achieve an Associate or Bachelor degree, earn a specialization, or
enhance their education in Early Childhood Education, or Child Development. In addition to
completing college units, each CARES participant must meet certain program requirements to be
eligible for the CARES financial incentive.
OTHER AGENCY INVOLVEMENT
County Counsel has reviewed and approved this agreement.
FINANCING
Sufficient appropriations and estimated revenues are included in the 2010-11 Adopted Budget.
There is no/impact to the County General Fund.
Elliott obinson, Director
Department of Socia Services
Date: r) /P
Prepared by: Reyna Navarrete
Management Analyst II, CARES Program
Date:
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AGREEMENT NO. A-11796�"��
FIRST 5 MONTEREY COUNTY
FISCAL YEAR 2010/11 AGREEMENT AMENDMENT
FIRST5
MONTEREY COUNTY
1125 Baldwin Street
Salinas, CA 93906
Phone 831) 444-8549
Fax 831) 444-8637
www. first 5 monterey. org
COMMISSION MEMBERS
Simon Salinas, District 3
Supervisor, Monterey County Board
of Supervisors, Chair
Elliott Robinson, Director,
Monterey County Department of
Social and Employment Services,
Vice-Chair
Jeanne Hori-Garcia, Early
Childhood Education Instructor,
Hartnell Community College
Community Member), Secretary
Robert L. Black. MD, Pediatrician
Pediatric Group of Monterey
Community Member)
Wayne Clark, Division Chief
Behavioral Health Division
Monterey County Health Department
Rudy Garcia, Principal, Greenfield
High School Community Member)
Esther Rubio, Head Start Director
Monterey County Office of
Education Community Member)
Francine Rodd
Executive Director
June 28, 2010
Kathleen Murray-Phillips, CCPC Coordinator
Monterey County Department of Social and Employment Services
1000 S. Main St. Suite 208
Salinas, CA 93901
Dear Kathleen:
Please accept this letter as an amendment to the funding Agreement between
MONTEREY COUNTY CHILDREN & FAMILIES COMMISSION, publicly known as
FIRST 5 MONTEREY COUNTY, referred to as F5MC', and MONTEREY COUNTY
DEPARTMENT OF SOCIAL AND EMPLOYMENT SERVICES and MONTEREY
COUNTY CHILD CARE PLANNING COUNCIL, referred to as FUNDED
PARTNER", for the CARES Workforce Development Incentive Program.
This amendment modifies the Original Agreement between the parties, executed on June
30, 2009, to implement the CARES Workforce Development Incentive) Program by
adding $980,346, and extending the term to continue services through June 30, 2011.
The changes are as follows:
1. Term of Agreement: The term of the agreement is extended to June 30, 2011 and is
effective from July 1, 2009 to and including June 30, 2011.
2. Grant Award: FUNDED PARTNER is awarded a grant not to exceed $980,346 for
the period July 1, 2010 June 30, 2011, increasing the total grant award to
$1,995,000 for the term of the Agreement. The Scope of Work, Budget and Budget
Narrative of the Original Agreement is unaffected for the period July 1, 2009 June
30, 2010. As limited to the period July 1, 2010 June 30, 2011 funding is awarded
according to the Scope of Work Exhibit A-3) and Budget and Budget Narrative
Exhibit B-3), subject to the terms and conditions as set forth in the original
Agreement and upon availability of State funds. This is the second and final year of
funding under the March 30, 2009 allocation.
3. Reports for the period July 1, 2010 June 30, 2011 are due:
Report: Period Due Date:
FIRST
Tri-Annual Report& July 1, 2010 Oct. 31, 2010 Dec. 15, 2010
Expenditure Report
SECOND
Tri-Annual Report& Nov. 1, 2010 Feb. 28, 2011 April 15, 2011
Expenditure Report
THIRD
Tri-Annual Report & March 1, 2011 June 30, 2011 July 29, 2011
Expenditure Report
Audit Requirement Within 6 months of FUNDED
PARTNER'S Fiscal Year-end
Budget & Budget Two 2) Budget Revisions are allowed Final Revision Due
Narrative Revisions per Fiscal Year, upon F5MC approval. April 15, 2011
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AGREEMENT NO. A-11796�"��
FIRST 5 MONTEREY COUNTY
FISCAL YEAR 2010/11 AGREEMENT
4. Exhibit A-3 Scope of Work for period July 1, 2010 June 30, 2011 is added to the
Agreement, attached.
5. Exhibit B-3 Budget and Budget Narrative for period July 1, 2010 June 30, 2011 is
added to the Agreement, attached.
6. Subject to the foregoing amendment, all other terms and conditions of the Original
Agreement shall remain in full force and effect. If there are any conflicts or
inconsistencies between the provisions of this Amendment and the Original Agreement,
the provisions of this Amendment shall take precedence in all respects.
Please sign both copies of the enclosed contract and return both to my attention at the address below.
Signature of this document indicates your approval and acceptance.
First 5 Monterey County
1125 Baldwin Street
Salinas, CA 93906
Once all insurance documents are received, a fully executed copy of the contract will be returned to you.
Please note: Services may not begin and funds may not be expended until the contract is fully executed.
We look forward to work with you during this final year of funding under this contract and in the future
as partners serving young children and their families in our community.
Sincerely,
Ana Duran Finance Admin Support
APPROVALS
FIRST 5 MONTEREY COUNTY FUNDED PARTNER
Signature Executive Director Signature Date
Francine Rodd
Date
Print Signature Authority Name, Title
Signature Finance/Operations Officer Signature of Fiscal Authority Date
Manuela O. Kolpin
Date
Print Fiscal Authority Name, Title
MCDSES & CCPC WDIP Amendment 7/1/10 6/30/11) Page 2 of 10
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AGREEMENT NO. A-11796�"��
I
FIRST 5 MONTEREY COUNTY
FISCAL YEAR 2010/11 AGREEMENT
Exhibit A-3 SCOPE OF WORK
Program Title: CARES Contract #: 0708-14
Agency: MC DSES Contract From: 07/01/2010
To: 06/30/2011
Aggregate
Goal
1) Progress and Accomplishments
2) Challenges
3) Personnel or Other Organizational Changes
Please comment on the changes in staffing, organizational structure and Essential Characteristics
4) Next Steps and Lessons Learned
5) Evaluation
Please tell us what you are finding with your evaluation work. Be sure to tell us about anything that is
surprising and how you will be using the information. Additionally if there are challenges in conducting
evaluation activities, please let us know about those as well.
5) PEP 1. ECERS, FCCERS and ITERS trainings
Indicators: Quality of workshop; Suggested changes; Facilitators; Helpfulness; Provider uses Environmental
Rating Scale as a tool to improve quality in the environment; Provider identified areas of needed improvement.
A feedback form will be collected at every workshop held during the fiscal year and reported in April.
5) PEP 2. Coaches support
Indicators: Coaches' knowledge of professional development opportunities; Availability on weekends and
evenings, etc;
Helpfulness in support; Confidence building; Was Professional Development Plan helpful in achieving educational
goals?;
How does Coach support compare to prior CARES advising?; Challenges to educational growth and attainment in
general;
Attitude about incentive; Challenges and Benefits to participation in CARES
CARES staff or CCPC members will conduct 4 Focus groups 10-12 people) 1 FCC in English and 1 FCC in
Spanish and 1 CC in English and 1 CC in Spanish-) composed of selected randomly people from Persimmony.
Focus Groups will occur during the Spring and reported on in July.
MCDSES & CCPC WDIP Amendment 7/1/10 6/30/11) Page 3 of 10
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AGREEMENT NO. A-11796�"��
FIRST 5 MONTEREY COUNTY
FISCAL YEAR 2010/11 AGREEMENT
5) PEP 3. Support for Stipends
Indicators: Challenges and benefits from participation; Satisfaction with support and customer service;
Accessibility of staff; Attitude about incentive;
Any changes in practices in home or Center).
CARES staff or CCPC members will mail survey in spring with an online link. Reported annually in July.
6) Sustainability
Please comment on any progress made in your sustainability plan.
7) Short Story
Direct Services
01. Develop application forms and process:
01.1 Develop plan for distribution of applications.
01.2 Implement distribution of applications.
01.3 Develop and conduct pre-application meetings mandatory for new participants).
Collect basic demographic data from all potential new participants and enter data
into Persimmony.
01.4 Develop and implement at least one Webinar pre-application
02. Develop/ implement Outreach Plan to recruit participants.
03. Establish/ maintain MOUs/ formal relationships.
04. Develop/manage contract for social marketing campaign.
05. Develop/ manage contract(s) for Professional Development
05.1 Coaches maintain formal working relationship with Colleges.
05.2 Coaches conduct annual meeting w/each participant re: Professional
Development Plan.
05.3 Coaches connect students to tutors and scholarship information.
05.4 Coaches implement two cohort learning groups for 10/11.
Attendance at each cohort meeting is entered into Persimmony.
100 Aggregate
10 Aggregate
550 Aggregate
175 Aggregate
30 Aggregate
MCDSES & CCPC WDIP Amendment 7/1/10 6/30/11) Page 4 of 10
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AGREEMENT,-U012
TOTAL-U012
AMENDMENTS-U012
DO-U012
EXCEED-U012
TEN-U012
PERCENT-U012
10%)-U012
OF-U012
ORIGINAL-U012
CONTRACT-U012
AMOUNT,-U012
DO-U012
SIGNIFICANTLY-U012
CHANGE-U012
SCOPE-U012
OF-U012
WORK.-U012
AGREEMENT NO. A-11796�"��
FIRST 5 MONTEREY COUNTY
FISCAL YEAR 2010/11 AGREEMENT
06. Develop/manage contract(s) for ECERS Trainings.
07. Implement ECERS trainings 550 Aggregate
08. Manage CARES Program in collaboration with the CCPC/CARES Committee.
09. Participate in the F5MC Workforce Development Advisory Committee.
10. Establish and manage an appeals/grievance procedure.
11. Conduct community/field-based outreach to potential participants:
11.1 Recruit AA/BA Degree Pathway participants. 100 Aggregate
11.2 Recruit Child Development Permit Pathway participants. 375 Aggregate
11.3 Recruit ECE Specialization Pathway participants. 25 Aggregate
11.4 Recruit Enhanced Education Pathway participants. 50 Aggregate
12. Disburse funds incentives and milestone bonus) to eligible
participants. 500 Aggregate
13. Develop system/manage tracking of all calls and responses 1000 Aggregate
Report number of phone calls per period).
14. Collaborate with F5MC in the preparation of Invoices, Progress
Reports and Expenditure Reports as required by State First 5.
15. Implement Program Evaluation Plan PEP) as developed with F5MC Evaluation Officer.
16. Manage Persimmony data entry and evaluation data collection activities consistently on a year-round basis.
17. Professional Development
Provide staff with opportunities to participate in capacity building and professional development activities.
18. Tobacco Cessation
Include tobacco cessation information in appropriate education curricula, provide
referral services and tobacco cessation information to clients.
19. Other Funding
Inform F5MC through writing or email about other grants and/or funding streams for
your agency/project as they become available.
MCDSES & CCPC WDIP Amendment 7/1/10 6/30/11) Page 5 of 10
BIB]
40388-U01
AGREEMENT-U02
NO.-U02
A-11796-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO89518-U03
MG89556-U03
AS89582-U03
AS89584-U03
AI93402-U03
DO93908-U03
C5-U03
AGREEMENTS-U03
7/28/2010-U04
RIVASR-U04
15314-U05
4-U06
A.-U07
APPROVE-U07
AUTHORIZE-U07
DIRECTOR-U07
OF-U07
DEPARTMENT-U07
OF-U07
SOCIAL-U07
EMPLOYMENT-U07
SERVICES,-U07
OR-U07
HIS-U07
DESIGNEE,-U07
TO-U07
SIGN-U07
A-U07
511-DSS-U08
OLDS-U09
ANNA-U09
OLDSAM-U10
7/14/2010-U011
FUNDING-U012
AGREEMENT-U012
FIRST-U012
5-U012
MONTEREY-U012
COUNTY-U012
IN-U012
AMOUNT-U012
OF-U012
$980,346-U012
PERIOD-U012
JULY-U012
1,-U012
2010-U012
THROUGH-U012
JUNE-U012
30,-U012
2011-U012
TO-U012
SUPPORT-U012
COMPREHENSIVE-U012
APPROACHES-U012
TO-U012
RAISING-U012
EDUCATIONAL-U012
STANDARDS-U012
C.A.R.E.S.)-U012
PROGRAM;-U012
B.-U012
AUTHORIZE-U012
DIRECTOR-U012
OF-U012
DEPARTMENT-U012
OF-U012
SOCIAL-U012
&-U012
EMPLOYMENT-U012
SERVICES,-U012
OR-U012
HIS-U012
DESIGNEE,-U012
TO-U012
SIGN-U012
UP-U012
TO-U012
THREE-U012
3)-U012
AMENDMENTS-U012
TO-U012
AGREEMENT,-U012
TOTAL-U012
AMENDMENTS-U012
DO-U012
EXCEED-U012
TEN-U012
PERCENT-U012
10%)-U012
OF-U012
ORIGINAL-U012
CONTRACT-U012
AMOUNT,-U012
DO-U012
SIGNIFICANTLY-U012
CHANGE-U012
SCOPE-U012
OF-U012
WORK.-U012
AGREEMENT NO. A-11796�"��
FIRST 5 MONTEREY COUNTY
FISCAL YEAR 2010/11 AGREEMENT
20. Include F5MC logo in program and educational materials.
21. Participate in F5MC sponsored cross-agency meetings to network,
coordinate and collaborate such as I-ACT and Learning Circle).
22. Attend non-F5MC sponsored collaborative meetings to network,
coordinate and collaborate, as appropriate.
MCDSES & CCPC WDIP Amendment 7/1/10 6/30/11) Page 6 of 10
BIB]
40388-U01
AGREEMENT-U02
NO.-U02
A-11796-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO89518-U03
MG89556-U03
AS89582-U03
AS89584-U03
AI93402-U03
DO93908-U03
C5-U03
AGREEMENTS-U03
7/28/2010-U04
RIVASR-U04
15314-U05
4-U06
A.-U07
APPROVE-U07
AUTHORIZE-U07
DIRECTOR-U07
OF-U07
DEPARTMENT-U07
OF-U07
SOCIAL-U07
EMPLOYMENT-U07
SERVICES,-U07
OR-U07
HIS-U07
DESIGNEE,-U07
TO-U07
SIGN-U07
A-U07
511-DSS-U08
OLDS-U09
ANNA-U09
OLDSAM-U10
7/14/2010-U011
FUNDING-U012
AGREEMENT-U012
FIRST-U012
5-U012
MONTEREY-U012
COUNTY-U012
IN-U012
AMOUNT-U012
OF-U012
$980,346-U012
PERIOD-U012
JULY-U012
1,-U012
2010-U012
THROUGH-U012
JUNE-U012
30,-U012
2011-U012
TO-U012
SUPPORT-U012
COMPREHENSIVE-U012
APPROACHES-U012
TO-U012
RAISING-U012
EDUCATIONAL-U012
STANDARDS-U012
C.A.R.E.S.)-U012
PROGRAM;-U012
B.-U012
AUTHORIZE-U012
DIRECTOR-U012
OF-U012
DEPARTMENT-U012
OF-U012
SOCIAL-U012
&-U012
EMPLOYMENT-U012
SERVICES,-U012
OR-U012
HIS-U012
DESIGNEE,-U012
TO-U012
SIGN-U012
UP-U012
TO-U012
THREE-U012
3)-U012
AMENDMENTS-U012
TO-U012
AGREEMENT,-U012
TOTAL-U012
AMENDMENTS-U012
DO-U012
EXCEED-U012
TEN-U012
PERCENT-U012
10%)-U012
OF-U012
ORIGINAL-U012
CONTRACT-U012
AMOUNT,-U012
DO-U012
SIGNIFICANTLY-U012
CHANGE-U012
SCOPE-U012
OF-U012
WORK.-U012
AGREEMENT NO. A-11796�"��
FIRST 5 MONTEREY COUNTY
FISCAL YEAR 2010/11 AGREEMENT
Exhibit B-3 BUDGET
FY10/11 Total
BUDGET LINE
FTE F5MC % of
FTE
FY10/l1 Not
Available Not
Available Not
Available
Budget
PROGRAM PERSONNEL EXPENSES*
list each employee position separately)
Management Analyst It 1.0 75% 55,541.00 55,541.00
Principal Office Assistant 1.0 100% 38,249.00 38,249.00
Principal Office Assistant 1.0 90% 32,882.00 32,882.00
Office Assistant III TEMPS) 720.0 100% 12,009.00 12,009.00
Subtotal Personnel* 3.0 138,681.00 0.00 0.00 0.00 138,681.00
Personnel Taxes and Benefits** 47.5% 65,814.00 65,814.00
SUBTOTAL PERSONNEL & BENEFITS 204,495.00 0.00 0.00 0.00 204,495.00
*List ONLY those positions directly involved with supporting the expansion or enhancement of programs. Do NOT list Executive Director or other administrative positions in this area.
These positions cannot be funded directly under this grants program because of the prohibition on supplantation. Include holidays, vacation and sick time in salary calculations.
* *As a % of salaries Includes employer FICA, Medicare, SUI,EIT,health,dental,vision, life ins, worker's comp. and retirement for staff listed. Benefits are reimbursed on actual expenditures.
PROGRAM EXPENSES the following items and associated costs are intended only as example of how to complete this form)
Professional Development Coaching 100% 208,000.00 208,000.00
Education Incentives 72% 185,000.00 185,000.00
Milestone Incentives 62% 167,300.00 167,300.00
Participant Training 100% 48,700.00 48,700.00
SUBTOTAL PROGRAM EXPENSES 609,000.00 0.00 0.00 0.00 609,000.00
PROGRAM SUPPORT EXPENSES*
Printing, Program Materials and Supplies 92% 28,449.00 28,449.00
Staff Training and Travel 100% 5,250.00 5,250.00
Advertising and Marketing 100% 26,250.00 26,250.00
Computer and Software 100% 750.00 750.00
SUBTOTAL SUPPORT PROGRAM EXPENSES 60,699.00 0.00 0.00 0.00 60,699.00
*These expenses will require submittal of the allocation plan to justify the expenses. The expenses must be specifically linked to the Scope of Work or Evaluation Plan.
SUBTOTALS
SUBTOTAL PERSONNEL, PROGRAM EXP & SUPPORT EXP 874,194.00 0.00 0.00 0.00 874,194.00
ADMIN/INDIRECT EXP 15% max.)** Enter Percent 12.14% 106,152.00 106,152.00
TOTAL 980,346.00 0.00 0.00 0.00 980,346.00
**Rate calculation must be provided and should be based on most recent audited financial statements. Lead organization's plus the subcontractor's cumulative indirect cannot exceed 15%.
MCDSES & CCPC WDIP Amendment 7/1/10 6/30/11) Page 7 of 10
BIB]
40388-U01
AGREEMENT-U02
NO.-U02
A-11796-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO89518-U03
MG89556-U03
AS89582-U03
AS89584-U03
AI93402-U03
DO93908-U03
C5-U03
AGREEMENTS-U03
7/28/2010-U04
RIVASR-U04
15314-U05
4-U06
A.-U07
APPROVE-U07
AUTHORIZE-U07
DIRECTOR-U07
OF-U07
DEPARTMENT-U07
OF-U07
SOCIAL-U07
EMPLOYMENT-U07
SERVICES,-U07
OR-U07
HIS-U07
DESIGNEE,-U07
TO-U07
SIGN-U07
A-U07
511-DSS-U08
OLDS-U09
ANNA-U09
OLDSAM-U10
7/14/2010-U011
FUNDING-U012
AGREEMENT-U012
FIRST-U012
5-U012
MONTEREY-U012
COUNTY-U012
IN-U012
AMOUNT-U012
OF-U012
$980,346-U012
PERIOD-U012
JULY-U012
1,-U012
2010-U012
THROUGH-U012
JUNE-U012
30,-U012
2011-U012
TO-U012
SUPPORT-U012
COMPREHENSIVE-U012
APPROACHES-U012
TO-U012
RAISING-U012
EDUCATIONAL-U012
STANDARDS-U012
C.A.R.E.S.)-U012
PROGRAM;-U012
B.-U012
AUTHORIZE-U012
DIRECTOR-U012
OF-U012
DEPARTMENT-U012
OF-U012
SOCIAL-U012
&-U012
EMPLOYMENT-U012
SERVICES,-U012
OR-U012
HIS-U012
DESIGNEE,-U012
TO-U012
SIGN-U012
UP-U012
TO-U012
THREE-U012
3)-U012
AMENDMENTS-U012
TO-U012
AGREEMENT,-U012
TOTAL-U012
AMENDMENTS-U012
DO-U012
EXCEED-U012
TEN-U012
PERCENT-U012
10%)-U012
OF-U012
ORIGINAL-U012
CONTRACT-U012
AMOUNT,-U012
DO-U012
SIGNIFICANTLY-U012
CHANGE-U012
SCOPE-U012
OF-U012
WORK.-U012
AGREEMENT NO. A-11796�"��
FIRST 5 MONTEREY COUNTY
FISCAL YEAR 2010/11 AGREEMENT
Exhibit B-3 BUDGET NARRATIVE
PROGRAM PERSONNEL EXPENSES enc' lnt laee ositifints ditl"
a~
The Program Coordinator supervises clerical support and outreach staff, trainers, assistant trainers, and
Management Analyst II/CARES Program Professional Development Coaches. In addition, the Program Coordinator develops, implements and
Coordinator manages CARES Program activities. See job description for more details. This position is budgeted at
1.0 FTE, with 75% $55,541) funding from F5MC and the remaining 25% funding from AB 212.
The Outreach Assistant builds community relationships and provides culturally and linguistically
Principal Office Assistant, Outreach appropriate outreach services during flexible hours and weekends to existing and potential participants
Assistant throughout Monterey County. See job description for more details. This position is budgeted at 1.0 FTE,
with 100% funding from F5MC. The annual salary is budgeted at $38,249.
This position assists with the implementation of CARES Program activities. See job description for more
Principal Office Assistant, Clerical Assistant details. This position is budgeted at 1.0 FTE, with 90% $32,882) funding from F5MC and the remaining
10% funding from AB212.
These employees assist in the implementation of CARES Program activities when workload is high. This
Temporary Employees position is budgeted at 1.0 FTE, with 100% funding from F5MC. The annual cost is budgeted at $12,009
720 hours at $16.68).
This line item includes employee benefits such as PERS Retirement, Life Insurance, and Medical
Insurance, Unemployment Insurance, Long Term Disability, Workers Compensation, Employee
Personnel Taxes and Benefits Assistance Program and Wellness at approximately 48% on Salaries or 52% on Permanent Employee
Salaries. Temporary employees' benefits are provided by the employment agency and not charged to the
program.
PROGRAM EXPENSES
The Professional Development Coaches will be contracted by DSES and provide professional
development support to CARES participants, which will consist of the following: advise and assist
CARES participants with the annual completion of their Professional Development Plan and CARES
application; track educational needs of CARES participants through review of Professional Development
Plans and college transcripts; connect at least 175 CARES participants with appropriate scholarships and
Professional Development Coaches financial aid to assist with financial barriers,and appropriate tutors and other learning services especially
English as a Second Language, Math and English); support participants through evaluation and
translation of foregin transcripts; and, establish and support two cohort groups comprised of at least 15
CARES participants for each cohort. The estimated amount will not exceed $208,000 and includes
salaries, benefits if subcontracted) mileage, other support activities, and indirects deliverables to be
reviewed and negotiated with contractor). The annual cost of this line item is budgeted at $208,000, with
100% funding from FSMC.
MCDSES & CCPC WDIP Amendment 7/1/10 6/30/11) Page 8 of 10
BIB]
40388-U01
AGREEMENT-U02
NO.-U02
A-11796-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO89518-U03
MG89556-U03
AS89582-U03
AS89584-U03
AI93402-U03
DO93908-U03
C5-U03
AGREEMENTS-U03
7/28/2010-U04
RIVASR-U04
15314-U05
4-U06
A.-U07
APPROVE-U07
AUTHORIZE-U07
DIRECTOR-U07
OF-U07
DEPARTMENT-U07
OF-U07
SOCIAL-U07
EMPLOYMENT-U07
SERVICES,-U07
OR-U07
HIS-U07
DESIGNEE,-U07
TO-U07
SIGN-U07
A-U07
511-DSS-U08
OLDS-U09
ANNA-U09
OLDSAM-U10
7/14/2010-U011
FUNDING-U012
AGREEMENT-U012
FIRST-U012
5-U012
MONTEREY-U012
COUNTY-U012
IN-U012
AMOUNT-U012
OF-U012
$980,346-U012
PERIOD-U012
JULY-U012
1,-U012
2010-U012
THROUGH-U012
JUNE-U012
30,-U012
2011-U012
TO-U012
SUPPORT-U012
COMPREHENSIVE-U012
APPROACHES-U012
TO-U012
RAISING-U012
EDUCATIONAL-U012
STANDARDS-U012
C.A.R.E.S.)-U012
PROGRAM;-U012
B.-U012
AUTHORIZE-U012
DIRECTOR-U012
OF-U012
DEPARTMENT-U012
OF-U012
SOCIAL-U012
&-U012
EMPLOYMENT-U012
SERVICES,-U012
OR-U012
HIS-U012
DESIGNEE,-U012
TO-U012
SIGN-U012
UP-U012
TO-U012
THREE-U012
3)-U012
AMENDMENTS-U012
TO-U012
AGREEMENT,-U012
TOTAL-U012
AMENDMENTS-U012
DO-U012
EXCEED-U012
TEN-U012
PERCENT-U012
10%)-U012
OF-U012
ORIGINAL-U012
CONTRACT-U012
AMOUNT,-U012
DO-U012
SIGNIFICANTLY-U012
CHANGE-U012
SCOPE-U012
OF-U012
WORK.-U012
AGREEMENT NO. A-11796�"��
FIRST 5 MONTEREY COUNTY
FISCAL YEAR 2010/11 AGREEMENT
Provide $1,000 incentive to participants that complete Math, Science with Lab, and/or Language classes
can include Sign Language and ESL) and a $400 incentive to participants that complete at least 3 units
in other subjects. All units must be aligned with a CARES Pathway. It is estimated that 500 CARES
applications will be received in FY 10-11 given the outreach, coaching, increase in base incentive and,
Education Incentives additional bonuses. Given the different base incentive amounts and only counting on the F5MC and AB
212 funds used for incentives, the number of incentives can range from 257-643. The base incentive
whether it is $400 or $1,000) will be guaranteed to all qualified applicants. Therefore, applications will
not be processed until all applications are received. F5MC will fund 72% of this line item and the
remaining 28% will be funded by AB 212.
Contrary to the base incentive, milestones bonuses will be provided on a first come first serve basis;
bonus priority will be determined by the CARES Committee. Therefore, qualified applicants are not
guaranteed a bonus. The one-time milestone bonus structure is as follows: $1,500 for AA/AS or BA/BS
Milestone Incentives Degree; Teacher Permit $1,500; Program Director Permit $1,000; Site Supervisor $1,000; Master
Teacher Permit $1,000; Associate Teacher Permit $750; Assistant Teacher Permit $500; and ECE/CD
Specialization $750. F5MC will fund 62% of this line item and the remaining 38% will be funded by AB
212.
Expenses associated with approximately 40 trainings, consisting of ECERS, FCCERS and ITERS. Each
training can range from $750 to $1,200 including trainer's and assistant trainer's fees, training DVDs and
Participant Training books, snacks, refreshments and mileage reimbursement for trainer's and assistant trainers). Although this
line item includes trainer's fees, the trainings will occur in collaboration with local community agencies
to reduce and/or eliminate rental and/or custodial fees. The budgeted amount is $48,700, with F5MC
funding 100% of this line item.
1.
PROGRAM SUPPORT EXPENSES
Used to purchase materials and supplies needed by staff to provide direct services to program
participants. The supplies and materials include but are not limited to the following: file folders to hold
Printing, Program Materials and Supplies participant's documents; pens; certificate holders; printing expenses, toners, and ink cartridges; postage to
mail outreach materials, applications, program rules, newsletter, training calendars, and other program
flyers; binders; post-aids; envelopes; and, paper. These costs are tracked and billed to the grant as used.
The budgeted amount is $28,449, with F5MC funding 92% of this line item.
Includes estimated cost for travel and training registration for Program Coordinator and Outreach
Assistant. To include approximately 6 Regional CARES, First 5 conferences, and other CARES or
Staff Training and Travel workforce development related trainings and events. Budgeted amount is $5,250, including maintenance
fees for County car. Out of state travel requires prior approval from F5MC. F5MC will fund 100% of this
line item.
MCDSES & CCPC WDIP Amendment 7/1/10 6/30/11) Page 9 of 10
BIB]
40388-U01
AGREEMENT-U02
NO.-U02
A-11796-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO89518-U03
MG89556-U03
AS89582-U03
AS89584-U03
AI93402-U03
DO93908-U03
C5-U03
AGREEMENTS-U03
7/28/2010-U04
RIVASR-U04
15314-U05
4-U06
A.-U07
APPROVE-U07
AUTHORIZE-U07
DIRECTOR-U07
OF-U07
DEPARTMENT-U07
OF-U07
SOCIAL-U07
EMPLOYMENT-U07
SERVICES,-U07
OR-U07
HIS-U07
DESIGNEE,-U07
TO-U07
SIGN-U07
A-U07
511-DSS-U08
OLDS-U09
ANNA-U09
OLDSAM-U10
7/14/2010-U011
FUNDING-U012
AGREEMENT-U012
FIRST-U012
5-U012
MONTEREY-U012
COUNTY-U012
IN-U012
AMOUNT-U012
OF-U012
$980,346-U012
PERIOD-U012
JULY-U012
1,-U012
2010-U012
THROUGH-U012
JUNE-U012
30,-U012
2011-U012
TO-U012
SUPPORT-U012
COMPREHENSIVE-U012
APPROACHES-U012
TO-U012
RAISING-U012
EDUCATIONAL-U012
STANDARDS-U012
C.A.R.E.S.)-U012
PROGRAM;-U012
B.-U012
AUTHORIZE-U012
DIRECTOR-U012
OF-U012
DEPARTMENT-U012
OF-U012
SOCIAL-U012
&-U012
EMPLOYMENT-U012
SERVICES,-U012
OR-U012
HIS-U012
DESIGNEE,-U012
TO-U012
SIGN-U012
UP-U012
TO-U012
THREE-U012
3)-U012
AMENDMENTS-U012
TO-U012
AGREEMENT,-U012
TOTAL-U012
AMENDMENTS-U012
DO-U012
EXCEED-U012
TEN-U012
PERCENT-U012
10%)-U012
OF-U012
ORIGINAL-U012
CONTRACT-U012
AMOUNT,-U012
DO-U012
SIGNIFICANTLY-U012
CHANGE-U012
SCOPE-U012
OF-U012
WORK.-U012
AGREEMENT NO. A-11796�"��
FIRST 5 MONTEREY COUNTY
FISCAL YEAR 2010/11 AGREEMENT
Advertising and Marketing
Computer, Software and Office Equipment
ADMIN/INDIRECT EXPENSES
Indirect Rate
DSES will contract with a local advertising firm to implement a media plan that will create name
recognition and awareness of CARES program eligibility requirements. The media plan will consist of
local radio, television and theater spots that will air prior to the application deadline. Also, promotional
items will be purchased to provide during outreach events and the CARES toll free phone number will be
available to participants. The budgeted amount is $26,250, with F5MC funding 100% of this line item.
Used to purchase computer software and office equipment. F5MC will fund 100% of this line item.
The indirect cost rate ICR) and methodology is developed by the California Department of Social and
Employment Services to identify overhead costs associated with support staff that performs activities for
non-welfare programs. The ICR has fluctuated from 31 % to 20% in the last five years. The ICR rate is
projected at 22% for FYI0/11. State established ICR projection, included in this line item are such costs
as: legal, benefit administration and audit, as well as accounting, budgeting, purchasing activities,
conducted by Accounting Technician with applicable ICR at the same rate). Overall proposed rate is
calculated at 12.1% on program and personnel expenses to the program, based on staff FTEs to program,
time study, and service cost ratios, which directly correlates with fiscal and administrative support to the
program. No benefits or ICR will be charged on temporary employees.
MCDSES & CCPC WDIP Amendment 7/1/10 6/30/11) Page 10 of 10
BIB]
40388-U01
AGREEMENT-U02
NO.-U02
A-11796-U02
LI21329-U03
FO21330-U03
FO85769-U03
FO89518-U03
MG89556-U03
AS89582-U03
AS89584-U03
AI93402-U03
DO93908-U03
C5-U03
AGREEMENTS-U03
7/28/2010-U04
RIVASR-U04
15314-U05
4-U06
A.-U07
APPROVE-U07
AUTHORIZE-U07
DIRECTOR-U07
OF-U07
DEPARTMENT-U07
OF-U07
SOCIAL-U07
EMPLOYMENT-U07
SERVICES,-U07
OR-U07
HIS-U07
DESIGNEE,-U07
TO-U07
SIGN-U07
A-U07
511-DSS-U08
OLDS-U09
ANNA-U09
OLDSAM-U10
7/14/2010-U011
FUNDING-U012
AGREEMENT-U012
FIRST-U012
5-U012
MONTEREY-U012
COUNTY-U012
IN-U012
AMOUNT-U012
OF-U012
$980,346-U012
PERIOD-U012
JULY-U012
1,-U012
2010-U012
THROUGH-U012
JUNE-U012
30,-U012
2011-U012
TO-U012
SUPPORT-U012
COMPREHENSIVE-U012
APPROACHES-U012
TO-U012
RAISING-U012
EDUCATIONAL-U012
STANDARDS-U012
C.A.R.E.S.)-U012
PROGRAM;-U012
B.-U012
AUTHORIZE-U012
DIRECTOR-U012
OF-U012
DEPARTMENT-U012
OF-U012
SOCIAL-U012
&-U012
EMPLOYMENT-U012
SERVICES,-U012
OR-U012
HIS-U012
DESIGNEE,-U012
TO-U012
SIGN-U012
UP-U012
TO-U012
THREE-U012
3)-U012
AMENDMENTS-U012
TO-U012
AGREEMENT,-U012
TOTAL-U012
AMENDMENTS-U012
DO-U012
EXCEED-U012
TEN-U012
PERCENT-U012
10%)-U012
OF-U012
ORIGINAL-U012
CONTRACT-U012
AMOUNT,-U012
DO-U012
SIGNIFICANTLY-U012
CHANGE-U012
SCOPE-U012
OF-U012
WORK.-U012