File #: 10-878    Name:
Type: Minutes Status: Passed
File created: 7/27/2010 In control: Board of Supervisors
On agenda: 7/27/2010 Final action: 7/27/2010
Title: a. Approve and authorize the Director of the Department of Social and Employment Services, or his designee, to sign a a. Approve and authorize the Director of the Department of Social and Employment Services, or his designee, to sign a
Attachments: 1. Completed Board Order, 2. Signed Board Report, 3. Agreement No. A-11796

 

 

 

 

 

 

COMPLETED BOARD ORDER�"��35

Before the Board of Supervisors in and for the

County of Monterey, State of California

Agreement No: A  11796

a. Approve and authorize the Director of the Department of Social and

Employment Services, or his designee, to sign a funding agreement from First

5 Monterey County in the amount of $980,346 for the period July 1, 2010

through June 30, 2011 to support the Comprehensive Approaches to Raising

Educational Standards C.A.R.E.S.) Program; and

b. Authorize the Director of the Department of Social & Employment Services,

or his designee, to sign up to three 3) amendments to this agreement, where

the total amendments do not exceed ten percent 10%) of the original contract

amount, and do not significantly change the scope of work.

Upon motion of Supervisor Potter, seconded by Supervisor Armenta, and carried by those

members present, effective July 27, 2010, the Board hereby:

a. Approved and authorized the Director of the Department of Social and Employment

Services, or his designee, to sign a funding agreement from First 5 Monterey County in the

amount of $980,346 for the period July 1, 2010 through June 30, 2011 to support the

Comprehensive Approaches to Raising Educational Standards C.A.R.E.S.) Program; and

b. Authorized the Director of the Department of Social & Employment Services, or his

designee, to sign up to three 3) amendments to this agreement, where the total amendments

do not exceed ten percent 10%) of the original contract amount, and do not significantly

change the scope of work.

PASSED AND ADOPTED this 27th day of July, 2010, by the following vote, to wit:

AYES: Supervisors Armenta, Calcagno, Salinas, Parker, Potter

NOES: None

ABSENT: None

I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby

certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in

the minutes thereof of Minute Book 75 for the meeting on July 27, 2010.

Dated: July 28, 2010 Gail T. Borkowski, Clerk of the Board of Supervisors

County of Monterey, State of California

A

By

Deputy

 

 

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SIGNED BOARD REPORTX��"��r

MONTEREY COUNTY BOARD OF SUPERVISORS

MEETING: July 27, 2010 CONSENT AGENDA NO:

SUBJECT: a) Approve and authorize the Director of the Department of Social and Employment Services,

or his designee, to sign a funding agreement from First 5 Monterey County in the amount of $980,346 for

the period July 1, 2010 to June 30, 2011 to support the Comprehensive Approaches to Raising Educational

Standards C.A.R.E.S.) Program; and

b) Authorize the Director of the Department of Social & Employment Services, or his designee, to sign up

to three 3) amendments to this agreement, where the total amendments do not exceed ten percent 10%) of

the original contract amount, and do not significantly change the scope of work.

DEPARTMENT: Social & Employment Services

RECOMMENDATION

It is recommended that the Board of Supervisors:

a) Approve and authorize the Director of the Department of Social and Employment Services, or

his designee, to sign a funding agreement from First 5 Monterey County in the amount of

$980,346 for the period July 1, 2010 to June 30, 2011 to support the Comprehensive

Approaches to Raising Educational Standards C.A.R.E.S.) Program; and

b) Authorize the Director, or his designee, to sign up to three 3) amendments to this agreement,

where the total amendments do not exceed ten percent 10%) of the original contract amount,

and do not significantly change the scope of work.

SUMMARY/DISCUSSION

The Monterey County Child Care Planning Council was awarded a two-year grant by the First 5

Monterey County Commission in May 2009 through a competitive bid process. Fiscal year 2010-

2011 is the last year of the grant. This grant funds the CARES Program, which focuses on

increasing the education of Monterey County's child caregiver workforce by providing financial

incentives to early care educators and family child care providers. The goal is for CARES

Program participants to complete college credits that will help them move up the Child

Development Permit Matrix, achieve an Associate or Bachelor degree, earn a specialization, or

enhance their education in Early Childhood Education, or Child Development. In addition to

completing college units, each CARES participant must meet certain program requirements to be

eligible for the CARES financial incentive.

OTHER AGENCY INVOLVEMENT

County Counsel has reviewed and approved this agreement.

FINANCING

Sufficient appropriations and estimated revenues are included in the 2010-11 Adopted Budget.

There is no/impact to the County General Fund.

Elliott obinson, Director

Department of Socia Services

Date: r) /P

Prepared by: Reyna Navarrete

Management Analyst II, CARES Program

Date:

 

 

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AGREEMENT NO. A-11796�"��

FIRST 5 MONTEREY COUNTY

FISCAL YEAR 2010/11 AGREEMENT AMENDMENT

FIRST5

MONTEREY COUNTY

1125 Baldwin Street

Salinas, CA 93906

Phone 831) 444-8549

Fax 831) 444-8637

www. first 5 monterey. org

COMMISSION MEMBERS

Simon Salinas, District 3

Supervisor, Monterey County Board

of Supervisors, Chair

Elliott Robinson, Director,

Monterey County Department of

Social and Employment Services,

Vice-Chair

Jeanne Hori-Garcia, Early

Childhood Education Instructor,

Hartnell Community College

Community Member), Secretary

Robert L. Black. MD, Pediatrician

Pediatric Group of Monterey

Community Member)

Wayne Clark, Division Chief

Behavioral Health Division

Monterey County Health Department

Rudy Garcia, Principal, Greenfield

High School Community Member)

Esther Rubio, Head Start Director

Monterey County Office of

Education Community Member)

Francine Rodd

Executive Director

June 28, 2010

Kathleen Murray-Phillips, CCPC Coordinator

Monterey County Department of Social and Employment Services

1000 S. Main St. Suite 208

Salinas, CA 93901

Dear Kathleen:

Please accept this letter as an amendment to the funding Agreement between

MONTEREY COUNTY CHILDREN & FAMILIES COMMISSION, publicly known as

FIRST 5 MONTEREY COUNTY, referred to as F5MC', and MONTEREY COUNTY

DEPARTMENT OF SOCIAL AND EMPLOYMENT SERVICES and MONTEREY

COUNTY CHILD CARE PLANNING COUNCIL, referred to as FUNDED

PARTNER", for the CARES  Workforce Development Incentive Program.

This amendment modifies the Original Agreement between the parties, executed on June

30, 2009, to implement the CARES Workforce Development Incentive) Program by

adding $980,346, and extending the term to continue services through June 30, 2011.

The changes are as follows:

1. Term of Agreement: The term of the agreement is extended to June 30, 2011 and is

effective from July 1, 2009 to and including June 30, 2011.

2. Grant Award: FUNDED PARTNER is awarded a grant not to exceed $980,346 for

the period July 1, 2010  June 30, 2011, increasing the total grant award to

$1,995,000 for the term of the Agreement. The Scope of Work, Budget and Budget

Narrative of the Original Agreement is unaffected for the period July 1, 2009  June

30, 2010. As limited to the period July 1, 2010  June 30, 2011 funding is awarded

according to the Scope of Work Exhibit A-3) and Budget and Budget Narrative

Exhibit B-3), subject to the terms and conditions as set forth in the original

Agreement and upon availability of State funds. This is the second and final year of

funding under the March 30, 2009 allocation.

3. Reports for the period July 1, 2010  June 30, 2011 are due:

Report: Period Due Date:

FIRST 

Tri-Annual Report& July 1, 2010 Oct. 31, 2010 Dec. 15, 2010

Expenditure Report 

SECOND 

Tri-Annual Report& Nov. 1, 2010  Feb. 28, 2011 April 15, 2011

Expenditure Report 

THIRD 

Tri-Annual Report & March 1, 2011  June 30, 2011 July 29, 2011

Expenditure Report 

Audit Requirement Within 6 months of FUNDED

 PARTNER'S Fiscal Year-end

Budget & Budget Two 2) Budget Revisions are allowed Final Revision Due

Narrative Revisions per Fiscal Year, upon F5MC approval. April 15, 2011

 

 

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AGREEMENT NO. A-11796�"��

FIRST 5 MONTEREY COUNTY

FISCAL YEAR 2010/11 AGREEMENT

4. Exhibit A-3 Scope of Work for period July 1, 2010  June 30, 2011 is added to the

Agreement, attached.

5. Exhibit B-3 Budget and Budget Narrative for period July 1, 2010  June 30, 2011 is

added to the Agreement, attached.

6. Subject to the foregoing amendment, all other terms and conditions of the Original

Agreement shall remain in full force and effect. If there are any conflicts or

inconsistencies between the provisions of this Amendment and the Original Agreement,

the provisions of this Amendment shall take precedence in all respects.

Please sign both copies of the enclosed contract and return both to my attention at the address below.

Signature of this document indicates your approval and acceptance.

First 5 Monterey County

1125 Baldwin Street

Salinas, CA 93906

Once all insurance documents are received, a fully executed copy of the contract will be returned to you.

Please note: Services may not begin and funds may not be expended until the contract is fully executed.

We look forward to work with you during this final year of funding under this contract and in the future

as partners serving young children and their families in our community.

Sincerely,

Ana Duran Finance Admin Support

APPROVALS

FIRST 5 MONTEREY COUNTY FUNDED PARTNER

Signature  Executive Director Signature Date

Francine Rodd

Date

Print Signature Authority Name, Title

Signature  Finance/Operations Officer Signature of Fiscal Authority Date

Manuela O. Kolpin

Date

Print Fiscal Authority Name, Title

MCDSES & CCPC  WDIP Amendment 7/1/10  6/30/11) Page 2 of 10

 

 

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AGREEMENT NO. A-11796�"��

I

FIRST 5 MONTEREY COUNTY

FISCAL YEAR 2010/11 AGREEMENT

Exhibit A-3 SCOPE OF WORK

Program Title: CARES Contract #: 0708-14

Agency: MC DSES Contract From: 07/01/2010

 To: 06/30/2011

Aggregate

Goal

 1) Progress and Accomplishments

 2) Challenges

 3) Personnel or Other Organizational Changes

Please comment on the changes in staffing, organizational structure and Essential Characteristics

 4) Next Steps and Lessons Learned

 5) Evaluation

Please tell us what you are finding with your evaluation work. Be sure to tell us about anything that is

surprising and how you will be using the information. Additionally if there are challenges in conducting

evaluation activities, please let us know about those as well.

 5) PEP 1. ECERS, FCCERS and ITERS trainings

Indicators: Quality of workshop; Suggested changes; Facilitators; Helpfulness; Provider uses Environmental

Rating Scale as a tool to improve quality in the environment; Provider identified areas of needed improvement.

A feedback form will be collected at every workshop held during the fiscal year and  reported in April.

 5) PEP 2. Coaches support

Indicators: Coaches' knowledge of professional development opportunities; Availability on weekends and

evenings, etc;

Helpfulness in support; Confidence building; Was Professional Development Plan helpful in achieving educational

goals?;

How does Coach support compare to prior CARES advising?; Challenges to educational growth and attainment in

general;

Attitude about incentive; Challenges and Benefits to participation in CARES

CARES staff or CCPC members will conduct 4 Focus groups 10-12 people) 1 FCC in English and 1 FCC in

Spanish and 1 CC in English and 1 CC in Spanish-)  composed of selected randomly people from Persimmony.

Focus Groups will occur during the Spring and reported on in July.

MCDSES & CCPC  WDIP Amendment 7/1/10  6/30/11) Page 3 of 10

 

 

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AGREEMENT NO. A-11796�"��

FIRST 5 MONTEREY COUNTY

FISCAL YEAR 2010/11 AGREEMENT

 5) PEP 3. Support for Stipends

Indicators: Challenges and benefits from participation; Satisfaction with support and customer service;

Accessibility of staff; Attitude about incentive;

Any changes in practices in home or Center).

CARES staff or CCPC members will mail survey in spring  with an online link. Reported annually in July.

 6) Sustainability

Please comment on any progress made in your sustainability plan.

 7) Short Story

Direct Services

01. Develop application forms and process:

01.1 Develop plan for distribution of applications.

01.2 Implement distribution of applications.

01.3 Develop and conduct pre-application meetings mandatory for new participants).

Collect basic demographic data from all potential new participants and enter data

into Persimmony.

01.4 Develop and implement at least one Webinar pre-application

02. Develop/ implement Outreach Plan to recruit participants.

03. Establish/ maintain MOUs/ formal relationships.

04. Develop/manage contract for social marketing campaign.

05. Develop/ manage contract(s) for Professional Development

05.1 Coaches maintain formal working relationship with Colleges.

05.2 Coaches conduct annual meeting w/each participant re: Professional

Development Plan.

05.3 Coaches connect students to tutors and scholarship information.

05.4 Coaches implement two cohort learning groups for 10/11.

Attendance at each cohort meeting is entered into Persimmony.

100 Aggregate

10 Aggregate

550 Aggregate

175 Aggregate

30 Aggregate

MCDSES & CCPC  WDIP Amendment 7/1/10  6/30/11) Page 4 of 10

 

 

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1,-U012

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THROUGH-U012

JUNE-U012

30,-U012

2011-U012

TO-U012

SUPPORT-U012

COMPREHENSIVE-U012

APPROACHES-U012

TO-U012

RAISING-U012

EDUCATIONAL-U012

STANDARDS-U012

C.A.R.E.S.)-U012

PROGRAM;-U012

B.-U012

AUTHORIZE-U012

DIRECTOR-U012

OF-U012

DEPARTMENT-U012

OF-U012

SOCIAL-U012

&-U012

EMPLOYMENT-U012

SERVICES,-U012

OR-U012

HIS-U012

DESIGNEE,-U012

TO-U012

SIGN-U012

UP-U012

TO-U012

THREE-U012

3)-U012

AMENDMENTS-U012

TO-U012

AGREEMENT,-U012

TOTAL-U012

AMENDMENTS-U012

DO-U012

EXCEED-U012

TEN-U012

PERCENT-U012

10%)-U012

OF-U012

ORIGINAL-U012

CONTRACT-U012

AMOUNT,-U012

DO-U012

SIGNIFICANTLY-U012

CHANGE-U012

SCOPE-U012

OF-U012

WORK.-U012

 

 

AGREEMENT NO. A-11796�"��

FIRST 5 MONTEREY COUNTY

FISCAL YEAR 2010/11 AGREEMENT

06. Develop/manage contract(s) for ECERS Trainings.

07. Implement ECERS trainings 550 Aggregate

08. Manage CARES Program in collaboration with the CCPC/CARES Committee.

09. Participate in the F5MC Workforce Development Advisory Committee.

10. Establish and manage an appeals/grievance procedure.

11. Conduct community/field-based outreach to potential participants:

11.1 Recruit AA/BA Degree Pathway participants. 100 Aggregate

11.2 Recruit Child Development Permit Pathway participants. 375 Aggregate

11.3 Recruit ECE Specialization Pathway participants. 25 Aggregate

11.4 Recruit Enhanced Education Pathway participants. 50 Aggregate

12. Disburse funds incentives and milestone bonus) to eligible

participants. 500 Aggregate

13. Develop system/manage tracking of all calls and responses 1000 Aggregate

Report number of phone calls per period).

14. Collaborate with F5MC in the preparation of Invoices, Progress

Reports and Expenditure Reports as required by State First 5.

15. Implement Program Evaluation Plan PEP) as developed with F5MC Evaluation Officer.

16. Manage Persimmony data entry and evaluation data collection activities consistently on a year-round basis.

17. Professional Development

Provide staff with opportunities to participate in capacity building and professional development activities.

18. Tobacco Cessation

Include tobacco cessation information in appropriate education curricula, provide

referral services and tobacco cessation information to clients.

19. Other Funding

Inform F5MC through writing or email about other grants and/or funding streams for

your agency/project as they become available.

MCDSES & CCPC  WDIP Amendment 7/1/10  6/30/11) Page 5 of 10

 

 

BIB]

 

40388-U01

AGREEMENT-U02

NO.-U02

A-11796-U02

LI21329-U03

FO21330-U03

FO85769-U03

FO89518-U03

MG89556-U03

AS89582-U03

AS89584-U03

AI93402-U03

DO93908-U03

C5-U03

AGREEMENTS-U03

7/28/2010-U04

RIVASR-U04

15314-U05

4-U06

A.-U07

APPROVE-U07

AUTHORIZE-U07

DIRECTOR-U07

OF-U07

DEPARTMENT-U07

OF-U07

SOCIAL-U07

EMPLOYMENT-U07

SERVICES,-U07

OR-U07

HIS-U07

DESIGNEE,-U07

TO-U07

SIGN-U07

A-U07

511-DSS-U08

OLDS-U09

ANNA-U09

OLDSAM-U10

7/14/2010-U011

FUNDING-U012

AGREEMENT-U012

FIRST-U012

5-U012

MONTEREY-U012

COUNTY-U012

IN-U012

AMOUNT-U012

OF-U012

$980,346-U012

PERIOD-U012

JULY-U012

1,-U012

2010-U012

THROUGH-U012

JUNE-U012

30,-U012

2011-U012

TO-U012

SUPPORT-U012

COMPREHENSIVE-U012

APPROACHES-U012

TO-U012

RAISING-U012

EDUCATIONAL-U012

STANDARDS-U012

C.A.R.E.S.)-U012

PROGRAM;-U012

B.-U012

AUTHORIZE-U012

DIRECTOR-U012

OF-U012

DEPARTMENT-U012

OF-U012

SOCIAL-U012

&-U012

EMPLOYMENT-U012

SERVICES,-U012

OR-U012

HIS-U012

DESIGNEE,-U012

TO-U012

SIGN-U012

UP-U012

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THREE-U012

3)-U012

AMENDMENTS-U012

TO-U012

AGREEMENT,-U012

TOTAL-U012

AMENDMENTS-U012

DO-U012

EXCEED-U012

TEN-U012

PERCENT-U012

10%)-U012

OF-U012

ORIGINAL-U012

CONTRACT-U012

AMOUNT,-U012

DO-U012

SIGNIFICANTLY-U012

CHANGE-U012

SCOPE-U012

OF-U012

WORK.-U012

 

 

AGREEMENT NO. A-11796�"��

FIRST 5 MONTEREY COUNTY

FISCAL YEAR 2010/11 AGREEMENT

20. Include F5MC logo in program and educational materials.

21. Participate in F5MC sponsored cross-agency meetings to network,

coordinate and collaborate such as I-ACT and Learning Circle).

22. Attend non-F5MC sponsored collaborative meetings to network,

coordinate and collaborate, as appropriate.

MCDSES & CCPC  WDIP Amendment 7/1/10  6/30/11) Page 6 of 10

 

 

BIB]

 

40388-U01

AGREEMENT-U02

NO.-U02

A-11796-U02

LI21329-U03

FO21330-U03

FO85769-U03

FO89518-U03

MG89556-U03

AS89582-U03

AS89584-U03

AI93402-U03

DO93908-U03

C5-U03

AGREEMENTS-U03

7/28/2010-U04

RIVASR-U04

15314-U05

4-U06

A.-U07

APPROVE-U07

AUTHORIZE-U07

DIRECTOR-U07

OF-U07

DEPARTMENT-U07

OF-U07

SOCIAL-U07

EMPLOYMENT-U07

SERVICES,-U07

OR-U07

HIS-U07

DESIGNEE,-U07

TO-U07

SIGN-U07

A-U07

511-DSS-U08

OLDS-U09

ANNA-U09

OLDSAM-U10

7/14/2010-U011

FUNDING-U012

AGREEMENT-U012

FIRST-U012

5-U012

MONTEREY-U012

COUNTY-U012

IN-U012

AMOUNT-U012

OF-U012

$980,346-U012

PERIOD-U012

JULY-U012

1,-U012

2010-U012

THROUGH-U012

JUNE-U012

30,-U012

2011-U012

TO-U012

SUPPORT-U012

COMPREHENSIVE-U012

APPROACHES-U012

TO-U012

RAISING-U012

EDUCATIONAL-U012

STANDARDS-U012

C.A.R.E.S.)-U012

PROGRAM;-U012

B.-U012

AUTHORIZE-U012

DIRECTOR-U012

OF-U012

DEPARTMENT-U012

OF-U012

SOCIAL-U012

&-U012

EMPLOYMENT-U012

SERVICES,-U012

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DESIGNEE,-U012

TO-U012

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THREE-U012

3)-U012

AMENDMENTS-U012

TO-U012

AGREEMENT,-U012

TOTAL-U012

AMENDMENTS-U012

DO-U012

EXCEED-U012

TEN-U012

PERCENT-U012

10%)-U012

OF-U012

ORIGINAL-U012

CONTRACT-U012

AMOUNT,-U012

DO-U012

SIGNIFICANTLY-U012

CHANGE-U012

SCOPE-U012

OF-U012

WORK.-U012

 

 

AGREEMENT NO. A-11796�"��

FIRST 5 MONTEREY COUNTY

FISCAL YEAR 2010/11 AGREEMENT

Exhibit B-3 BUDGET

 FY10/11  Total

 

BUDGET LINE

FTE F5MC % of

FTE

FY10/l1 Not

Available Not

Available Not

Available

Budget

PROGRAM PERSONNEL EXPENSES*

list each employee position separately)      

Management Analyst It 1.0 75% 55,541.00    55,541.00

Principal Office Assistant 1.0 100% 38,249.00    38,249.00

Principal Office Assistant 1.0 90% 32,882.00    32,882.00

Office Assistant III TEMPS) 720.0 100% 12,009.00    12,009.00

Subtotal Personnel* 3.0  138,681.00 0.00 0.00 0.00 138,681.00

Personnel Taxes and Benefits** 47.5%  65,814.00    65,814.00

SUBTOTAL PERSONNEL & BENEFITS   204,495.00 0.00 0.00 0.00 204,495.00

*List ONLY those positions directly involved with supporting the expansion or enhancement of programs. Do NOT list Executive Director or other administrative positions in this area.

These positions cannot be funded directly under this grants program because of the prohibition on supplantation. Include holidays, vacation and sick time in salary calculations.

* *As a % of salaries  Includes employer FICA, Medicare, SUI,EIT,health,dental,vision, life ins, worker's comp. and retirement for staff listed. Benefits are reimbursed on actual expenditures.

PROGRAM EXPENSES the following items and associated costs are intended only as example of how to complete this form)

Professional Development Coaching 100% 208,000.00    208,000.00

Education Incentives 72% 185,000.00    185,000.00

Milestone Incentives 62% 167,300.00    167,300.00

Participant Training 100% 48,700.00    48,700.00

SUBTOTAL PROGRAM EXPENSES  609,000.00 0.00 0.00 0.00 609,000.00

PROGRAM SUPPORT EXPENSES*

Printing, Program Materials and Supplies 92% 28,449.00    28,449.00

Staff Training and Travel 100% 5,250.00    5,250.00

Advertising and Marketing 100% 26,250.00    26,250.00

Computer and Software 100% 750.00    750.00

SUBTOTAL SUPPORT PROGRAM EXPENSES  60,699.00 0.00 0.00 0.00 60,699.00

*These expenses will require submittal of the allocation plan to justify the expenses. The expenses must be specifically linked to the Scope of Work or Evaluation Plan.

SUBTOTALS

SUBTOTAL PERSONNEL, PROGRAM EXP & SUPPORT EXP 874,194.00 0.00 0.00 0.00 874,194.00

ADMIN/INDIRECT EXP 15% max.)** Enter Percent 12.14% 106,152.00    106,152.00

TOTAL 980,346.00 0.00 0.00 0.00 980,346.00

**Rate calculation must be provided and should be based on most recent audited financial statements. Lead organization's plus the subcontractor's cumulative indirect cannot exceed 15%.

MCDSES & CCPC  WDIP Amendment 7/1/10  6/30/11) Page 7 of 10

 

 

BIB]

 

40388-U01

AGREEMENT-U02

NO.-U02

A-11796-U02

LI21329-U03

FO21330-U03

FO85769-U03

FO89518-U03

MG89556-U03

AS89582-U03

AS89584-U03

AI93402-U03

DO93908-U03

C5-U03

AGREEMENTS-U03

7/28/2010-U04

RIVASR-U04

15314-U05

4-U06

A.-U07

APPROVE-U07

AUTHORIZE-U07

DIRECTOR-U07

OF-U07

DEPARTMENT-U07

OF-U07

SOCIAL-U07

EMPLOYMENT-U07

SERVICES,-U07

OR-U07

HIS-U07

DESIGNEE,-U07

TO-U07

SIGN-U07

A-U07

511-DSS-U08

OLDS-U09

ANNA-U09

OLDSAM-U10

7/14/2010-U011

FUNDING-U012

AGREEMENT-U012

FIRST-U012

5-U012

MONTEREY-U012

COUNTY-U012

IN-U012

AMOUNT-U012

OF-U012

$980,346-U012

PERIOD-U012

JULY-U012

1,-U012

2010-U012

THROUGH-U012

JUNE-U012

30,-U012

2011-U012

TO-U012

SUPPORT-U012

COMPREHENSIVE-U012

APPROACHES-U012

TO-U012

RAISING-U012

EDUCATIONAL-U012

STANDARDS-U012

C.A.R.E.S.)-U012

PROGRAM;-U012

B.-U012

AUTHORIZE-U012

DIRECTOR-U012

OF-U012

DEPARTMENT-U012

OF-U012

SOCIAL-U012

&-U012

EMPLOYMENT-U012

SERVICES,-U012

OR-U012

HIS-U012

DESIGNEE,-U012

TO-U012

SIGN-U012

UP-U012

TO-U012

THREE-U012

3)-U012

AMENDMENTS-U012

TO-U012

AGREEMENT,-U012

TOTAL-U012

AMENDMENTS-U012

DO-U012

EXCEED-U012

TEN-U012

PERCENT-U012

10%)-U012

OF-U012

ORIGINAL-U012

CONTRACT-U012

AMOUNT,-U012

DO-U012

SIGNIFICANTLY-U012

CHANGE-U012

SCOPE-U012

OF-U012

WORK.-U012

 

 

AGREEMENT NO. A-11796�"��

FIRST 5 MONTEREY COUNTY

FISCAL YEAR 2010/11 AGREEMENT

Exhibit B-3 BUDGET NARRATIVE

 

PROGRAM PERSONNEL EXPENSES enc' lnt laee ositifints ditl"

a~

 The Program Coordinator supervises clerical support and outreach staff, trainers, assistant trainers, and

Management Analyst II/CARES Program Professional Development Coaches. In addition, the Program Coordinator develops, implements and

Coordinator manages CARES Program activities. See job description for more details. This position is budgeted at

 1.0 FTE, with 75% $55,541) funding from F5MC and the remaining 25% funding from AB 212.

 The Outreach Assistant builds community relationships and provides culturally and linguistically

Principal Office Assistant, Outreach appropriate outreach services during flexible hours and weekends to existing and potential participants

Assistant throughout Monterey County. See job description for more details. This position is budgeted at 1.0 FTE,

 with 100% funding from F5MC. The annual salary is budgeted at $38,249.

 This position assists with the implementation of CARES Program activities. See job description for more

Principal Office Assistant, Clerical Assistant details. This position is budgeted at 1.0 FTE, with 90% $32,882) funding from F5MC and the remaining

 10% funding from AB212.

 These employees assist in the implementation of CARES Program activities when workload is high. This

Temporary Employees position is budgeted at 1.0 FTE, with 100% funding from F5MC. The annual cost is budgeted at $12,009

 720 hours at $16.68).

 This line item includes employee benefits such as PERS Retirement, Life Insurance, and Medical

 Insurance, Unemployment Insurance, Long Term Disability, Workers Compensation, Employee

Personnel Taxes and Benefits Assistance Program and Wellness at approximately 48% on Salaries or 52% on Permanent Employee

 Salaries. Temporary employees' benefits are provided by the employment agency and not charged to the

 program.

PROGRAM EXPENSES

 The Professional Development Coaches will be contracted by DSES and provide professional

 development support to CARES participants, which will consist of the following: advise and assist

 CARES participants with the annual completion of their Professional Development Plan and CARES

 application; track educational needs of CARES participants through review of Professional Development

 Plans and college transcripts; connect at least 175 CARES participants with appropriate scholarships and

Professional Development Coaches financial aid to assist with financial barriers,and appropriate tutors and other learning services especially

 English as a Second Language, Math and English); support participants through evaluation and

 translation of foregin transcripts; and, establish and support two cohort groups comprised of at least 15

 CARES participants for each cohort. The estimated amount will not exceed $208,000 and includes

 salaries, benefits if subcontracted) mileage, other support activities, and indirects deliverables to be

 reviewed and negotiated with contractor). The annual cost of this line item is budgeted at $208,000, with

 100% funding from FSMC.

MCDSES & CCPC  WDIP Amendment 7/1/10  6/30/11) Page 8 of 10

 

 

BIB]

 

40388-U01

AGREEMENT-U02

NO.-U02

A-11796-U02

LI21329-U03

FO21330-U03

FO85769-U03

FO89518-U03

MG89556-U03

AS89582-U03

AS89584-U03

AI93402-U03

DO93908-U03

C5-U03

AGREEMENTS-U03

7/28/2010-U04

RIVASR-U04

15314-U05

4-U06

A.-U07

APPROVE-U07

AUTHORIZE-U07

DIRECTOR-U07

OF-U07

DEPARTMENT-U07

OF-U07

SOCIAL-U07

EMPLOYMENT-U07

SERVICES,-U07

OR-U07

HIS-U07

DESIGNEE,-U07

TO-U07

SIGN-U07

A-U07

511-DSS-U08

OLDS-U09

ANNA-U09

OLDSAM-U10

7/14/2010-U011

FUNDING-U012

AGREEMENT-U012

FIRST-U012

5-U012

MONTEREY-U012

COUNTY-U012

IN-U012

AMOUNT-U012

OF-U012

$980,346-U012

PERIOD-U012

JULY-U012

1,-U012

2010-U012

THROUGH-U012

JUNE-U012

30,-U012

2011-U012

TO-U012

SUPPORT-U012

COMPREHENSIVE-U012

APPROACHES-U012

TO-U012

RAISING-U012

EDUCATIONAL-U012

STANDARDS-U012

C.A.R.E.S.)-U012

PROGRAM;-U012

B.-U012

AUTHORIZE-U012

DIRECTOR-U012

OF-U012

DEPARTMENT-U012

OF-U012

SOCIAL-U012

&-U012

EMPLOYMENT-U012

SERVICES,-U012

OR-U012

HIS-U012

DESIGNEE,-U012

TO-U012

SIGN-U012

UP-U012

TO-U012

THREE-U012

3)-U012

AMENDMENTS-U012

TO-U012

AGREEMENT,-U012

TOTAL-U012

AMENDMENTS-U012

DO-U012

EXCEED-U012

TEN-U012

PERCENT-U012

10%)-U012

OF-U012

ORIGINAL-U012

CONTRACT-U012

AMOUNT,-U012

DO-U012

SIGNIFICANTLY-U012

CHANGE-U012

SCOPE-U012

OF-U012

WORK.-U012

 

 

AGREEMENT NO. A-11796�"��                     

FIRST 5 MONTEREY COUNTY

FISCAL YEAR 2010/11 AGREEMENT

 Provide $1,000 incentive to participants that complete Math, Science with Lab, and/or Language classes

 can include Sign Language and ESL) and a $400 incentive to participants that complete at least 3 units

 in other subjects. All units must be aligned with a CARES Pathway. It is estimated that 500 CARES

 applications will be received in FY 10-11 given the outreach, coaching, increase in base incentive and,

Education Incentives additional bonuses. Given the different base incentive amounts and only counting on the F5MC and AB

 212 funds used for incentives, the number of incentives can range from 257-643. The base incentive

 whether it is $400 or $1,000) will be guaranteed to all qualified applicants. Therefore, applications will

 not be processed until all applications are received. F5MC will fund 72% of this line item and the

 remaining 28% will be funded by AB 212.

 Contrary to the base incentive, milestones bonuses will be provided on a first come first serve basis;

 bonus priority will be determined by the CARES Committee. Therefore, qualified applicants are not

 guaranteed a bonus. The one-time milestone bonus structure is as follows: $1,500 for AA/AS or BA/BS

Milestone Incentives Degree; Teacher Permit $1,500; Program Director Permit $1,000; Site Supervisor $1,000; Master

 Teacher Permit $1,000; Associate Teacher Permit $750; Assistant Teacher Permit $500; and ECE/CD

 Specialization $750. F5MC will fund 62% of this line item and the remaining 38% will be funded by AB

 212.

 Expenses associated with approximately 40 trainings, consisting of ECERS, FCCERS and ITERS. Each

 training can range from $750 to $1,200 including trainer's and assistant trainer's fees, training DVDs and

Participant Training books, snacks, refreshments and mileage reimbursement for trainer's and assistant trainers). Although this

 line item includes trainer's fees, the trainings will occur in collaboration with local community agencies

 to reduce and/or eliminate rental and/or custodial fees. The budgeted amount is $48,700, with F5MC

 funding 100% of this line item.

1.

PROGRAM SUPPORT EXPENSES

 Used to purchase materials and supplies needed by staff to provide direct services to program

 participants. The supplies and materials include but are not limited to the following: file folders to hold

Printing, Program Materials and Supplies participant's documents; pens; certificate holders; printing expenses, toners, and ink cartridges; postage to

 mail outreach materials, applications, program rules, newsletter, training calendars, and other program

 flyers; binders; post-aids; envelopes; and, paper. These costs are tracked and billed to the grant as used.

 The budgeted amount is $28,449, with F5MC funding 92% of this line item.

 Includes estimated cost for travel and training registration for Program Coordinator and Outreach

 Assistant. To include approximately 6 Regional CARES, First 5 conferences, and other CARES or

Staff Training and Travel workforce development related trainings and events. Budgeted amount is $5,250, including maintenance

 fees for County car. Out of state travel requires prior approval from F5MC. F5MC will fund 100% of this

 line item.

MCDSES & CCPC  WDIP Amendment 7/1/10  6/30/11) Page 9 of 10

 

 

BIB]

 

40388-U01

AGREEMENT-U02

NO.-U02

A-11796-U02

LI21329-U03

FO21330-U03

FO85769-U03

FO89518-U03

MG89556-U03

AS89582-U03

AS89584-U03

AI93402-U03

DO93908-U03

C5-U03

AGREEMENTS-U03

7/28/2010-U04

RIVASR-U04

15314-U05

4-U06

A.-U07

APPROVE-U07

AUTHORIZE-U07

DIRECTOR-U07

OF-U07

DEPARTMENT-U07

OF-U07

SOCIAL-U07

EMPLOYMENT-U07

SERVICES,-U07

OR-U07

HIS-U07

DESIGNEE,-U07

TO-U07

SIGN-U07

A-U07

511-DSS-U08

OLDS-U09

ANNA-U09

OLDSAM-U10

7/14/2010-U011

FUNDING-U012

AGREEMENT-U012

FIRST-U012

5-U012

MONTEREY-U012

COUNTY-U012

IN-U012

AMOUNT-U012

OF-U012

$980,346-U012

PERIOD-U012

JULY-U012

1,-U012

2010-U012

THROUGH-U012

JUNE-U012

30,-U012

2011-U012

TO-U012

SUPPORT-U012

COMPREHENSIVE-U012

APPROACHES-U012

TO-U012

RAISING-U012

EDUCATIONAL-U012

STANDARDS-U012

C.A.R.E.S.)-U012

PROGRAM;-U012

B.-U012

AUTHORIZE-U012

DIRECTOR-U012

OF-U012

DEPARTMENT-U012

OF-U012

SOCIAL-U012

&-U012

EMPLOYMENT-U012

SERVICES,-U012

OR-U012

HIS-U012

DESIGNEE,-U012

TO-U012

SIGN-U012

UP-U012

TO-U012

THREE-U012

3)-U012

AMENDMENTS-U012

TO-U012

AGREEMENT,-U012

TOTAL-U012

AMENDMENTS-U012

DO-U012

EXCEED-U012

TEN-U012

PERCENT-U012

10%)-U012

OF-U012

ORIGINAL-U012

CONTRACT-U012

AMOUNT,-U012

DO-U012

SIGNIFICANTLY-U012

CHANGE-U012

SCOPE-U012

OF-U012

WORK.-U012

 

 

AGREEMENT NO. A-11796�"��

 

FIRST 5 MONTEREY COUNTY

FISCAL YEAR 2010/11 AGREEMENT

Advertising and Marketing

Computer, Software and Office Equipment

ADMIN/INDIRECT EXPENSES

Indirect Rate

DSES will contract with a local advertising firm to implement a media plan that will create name

recognition and awareness of CARES program eligibility requirements. The media plan will consist of

local radio, television and theater spots that will air prior to the application deadline. Also, promotional

items will be purchased to provide during outreach events and the CARES toll free phone number will be

available to participants. The budgeted amount is $26,250, with F5MC funding 100% of this line item.

Used to purchase computer software and office equipment. F5MC will fund 100% of this line item.

The indirect cost rate ICR) and methodology is developed by the California Department of Social and

Employment Services to identify overhead costs associated with support staff that performs activities for

non-welfare programs. The ICR has fluctuated from 31 % to 20% in the last five years. The ICR rate is

projected at 22% for FYI0/11. State established ICR projection, included in this line item are such costs

as: legal, benefit administration and audit, as well as accounting, budgeting, purchasing activities,

conducted by Accounting Technician with applicable ICR at the same rate). Overall proposed rate is

calculated at 12.1% on program and personnel expenses to the program, based on staff FTEs to program,

time study, and service cost ratios, which directly correlates with fiscal and administrative support to the

program. No benefits or ICR will be charged on temporary employees.

MCDSES & CCPC  WDIP Amendment 7/1/10 6/30/11) Page 10 of 10

 

 

BIB]

 

40388-U01

AGREEMENT-U02

NO.-U02

A-11796-U02

LI21329-U03

FO21330-U03

FO85769-U03

FO89518-U03

MG89556-U03

AS89582-U03

AS89584-U03

AI93402-U03

DO93908-U03

C5-U03

AGREEMENTS-U03

7/28/2010-U04

RIVASR-U04

15314-U05

4-U06

A.-U07

APPROVE-U07

AUTHORIZE-U07

DIRECTOR-U07

OF-U07

DEPARTMENT-U07

OF-U07

SOCIAL-U07

EMPLOYMENT-U07

SERVICES,-U07

OR-U07

HIS-U07

DESIGNEE,-U07

TO-U07

SIGN-U07

A-U07

511-DSS-U08

OLDS-U09

ANNA-U09

OLDSAM-U10

7/14/2010-U011

FUNDING-U012

AGREEMENT-U012

FIRST-U012

5-U012

MONTEREY-U012

COUNTY-U012

IN-U012

AMOUNT-U012

OF-U012

$980,346-U012

PERIOD-U012

JULY-U012

1,-U012

2010-U012

THROUGH-U012

JUNE-U012

30,-U012

2011-U012

TO-U012

SUPPORT-U012

COMPREHENSIVE-U012

APPROACHES-U012

TO-U012

RAISING-U012

EDUCATIONAL-U012

STANDARDS-U012

C.A.R.E.S.)-U012

PROGRAM;-U012

B.-U012

AUTHORIZE-U012

DIRECTOR-U012

OF-U012

DEPARTMENT-U012

OF-U012

SOCIAL-U012

&-U012

EMPLOYMENT-U012

SERVICES,-U012

OR-U012

HIS-U012

DESIGNEE,-U012

TO-U012

SIGN-U012

UP-U012

TO-U012

THREE-U012

3)-U012

AMENDMENTS-U012

TO-U012

AGREEMENT,-U012

TOTAL-U012

AMENDMENTS-U012

DO-U012

EXCEED-U012

TEN-U012

PERCENT-U012

10%)-U012

OF-U012

ORIGINAL-U012

CONTRACT-U012

AMOUNT,-U012

DO-U012

SIGNIFICANTLY-U012

CHANGE-U012

SCOPE-U012

OF-U012

WORK.-U012