COMPLETED BOARD ORDER�"y��S-3
Before the Board of Supervisors in and for the
County of Monterey, State of California
Budget No: 09/10 126
Consider the following staff recommendations:
a. Authorize the expenditure of $155,000 from the County's Capital Projects Fund 402
to Aromas Water District for preparation of an Engineer's Report to include
surveying, engineering and design fees, Appraisers Fee, LAFCO Report Fee and
Environmental Document costs for the connection of Oak Ridge Mutual Water
Company and portion of Via Del Sol Drive Area to the Aromas Water System;
b. Transfer $155,000 from County Capital Projects Fund 402, Unit 8174, Account 7521,
Buildings and Improvements to Account 7201, Contributions to Other Agencies;
c. Authorize the County Administrative Officer to execute an Agreement with the
Aromas Water District outlining the Agreement Terms for Funding of specified work
and repayment via successful Proposition 218 Assessment District; and
d. Authorize, should Assessment District fail, the County funds provided to Aromas
Water District will be deemed a County Contribution without repayment. This item
was moved from the Consent Calendar)
Upon motion of Supervisor Calcagno, seconded by Supervisor Armenta, and carried by those
members present, the Board hereby:
a. Authorized the expenditure of $155,000 from the County's Capital Projects Fund 402 to
Aromas Water District for preparation of an Engineer's Report to include surveying,
engineering and design fees, Appraisers Fee, LAFCO Report Fee and Environmental
Document costs for the connection of Oak Ridge Mutual Water Company and portion of Via
Del Sol Drive Area to the Aromas Water System;
b. Transferred $155,000 from County Capital Projects Fund 402, Unit 8174, Account 7521,
Buildings and Improvements to Account 7201, Contributions to Other Agencies;
c. Authorized the County Administrative Officer to execute an Agreement with the Aromas
Water District outlining the Agreement Terms for Funding of specified work and repayment
via successful Proposition 218 Assessment District; and
d. Authorized, should Assessment District fail, the County funds provided to Aromas Water
District will be deemed a County Contribution without repayment. This item was moved
from the Consent Calendar)
PASSED AND ADOPTED this 13th day of April, 2010, by the following vote, to wit:
AYES: Supervisors Armenta, Calcagno, Salinas, Parker, Potter
NOES: None
ABSENT: None
I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in
the minutes thereof of Minute Book 75 for the meeting on April 13, 2010.
Dated: April 16, 2010 Gail T. Borkowski, Clerk of the Board of Supervisors
County of Monterey, State of California
By
Deputy
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SIGNED BOARD REPORTX��"y��MONTEREY COUNTY BOARD OF SUPERVISORS
9-3
MEETING: April 13, 2010 Consent) AGENDA NO.:
SUBJECT: 1. Authorize the expenditure of $155,000 from the County's Capital Projects
Fund 402 to Aromas Water District for preparation of an Engineer's
Report to include surveying, engineering and design fees, Appraisers Fee,
LAFCO Report Fee and Environmental Document costs for the
connection of Oak Ridge Mutual Water Company and portion of Via Del
Sol Drive Area to the Aromas Water System; and
2. Transfer $155,000 from County Capital Projects Fund 402, Unit 8174,
Account 7521, Buildings and Improvements to Account 7201,
Contributions to Other Agencies;
3. Authorize the County Administrative Officer to execute an Agreement
with the Aromas Water District outlining the Agreement Terms for
Funding of specified work and repayment via successful Proposition 218
Assessment District; and,
4. Authorize, should Assessment District fail, the County funds provided to
Aromas Water District will be deemed a County Contribution without
repayment.
DEPARTMENT: County Administrative Office
RECOMMENDATION:
It is Recommended that the Board of Supervisors:
1. Authorize the expenditure of $155,000 from the County's Capital Projects Fund 402 to
Aromas Water District for preparation of an Engineer's Report to include surveying,
engineering and design fees, Appraisers Fee, LAFCO Report Fee and Environmental
Document costs for the connection of Oak Ridge Mutual Water Company and portion of
Via Del Sol Drive Area to the Aromas Water System; and,
2. Transfer $155,000 from County Capital Projects Fund 402, Unit 8174, Account 7521,
Buildings and Improvements to Account 7201, Contributions to Other Agencies;
3. Authorize the County Administrative Officer to execute an Agreement with the Aromas
Water District outlining the Agreement Terms for Funding of specified work and
repayment via successful Proposition 218 Assessment District; and,
4. Authorize, should Assessment District fail, the County funds provided to Aromas Water
District will be deemed a County Contribution without repayment.
SUMMARY/DISCUSSION:
The Oak Ridge Mutual Water System is located in the County of Monterey and presently has an
inadequate supply of water. The County and Aromas Water District agreed that a Water System
Engineer's Study was necessary to determine the feasibility of Aromas replacing the Oak Ridge
distribution system, connecting to the Aromas system, providing an additional source of supply,
additional storage and operating the system. The County previously entered into an agreement
with Aromas Water District for $7,500 to provide funding for this Engineering Study. This
study provided the engineering work necessary to determine the feasibility of connecting Oak
Ridge Mutual Water Company and portions of Via Del Sol Drive Area to the Aromas Water
System. Under the Agreement, to the extent permitted by law, Aromas will repay the $7,500 to
the County if an assessment district is successfully formed to implement a project to connect Oak
Ridge and portions of Via Del Sol Drive Area to Aromas.
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SIGNED BOARD REPORTX��"y��Preliminary conclusions have been identified for the connection. According to the Engineer's
Water System Study, Oak Ridge Mutual Water Company and the Via Del Sol Drive area could
be integrated into the water system of the Aromas Water District System." Attached is a copy
of the Water System Engineer's Report prepared by Freitas & Freitas, Engineering and Planning
Consultants, Inc. for Connection of Oak Ridge Mutual Water Company and Via Del Sol Drive
Area to Aromas Water District.)
In addition to the $7,500 previously provided by the County for the Water System Engineer's
Study there is a need to provide $155,000 in funding to Aromas Water District for preparation of
an Engineer's Report to include surveying, engineering and design fees, Appraisers Fee, LAFCO
Report Fee and Environmental Document costs for the connection of Oak Ridge Mutual Water
Company and portion of Via Del Sol Drive Area to the Aromas Water System. As with the
$7,500 previously provided if an assessment district is successfully formed to implement this
project, Aromas will repay the $155,000. Should a Proposition 218 Assessment fail, the County
funds provided to Aromas will be deemed a County Contribution without repayment. County
Counsel has determined that: The County of Monterey has a legitimate public purpose in the
use of its funds for this purpose. The project will contribute to the public health, safety, and
welfare by contributing to a project designed to provide potable water to certain County residents
in a situation where those citizens do not have a reliable source of potable water."
OTHER AGENCY INVOLVEMENT:
The Public Works Director has been apprised of the expenditure of $155,000 from the Capital
Projects Fund to provide to Aromas Water District. County Counsel will assist the County
Administrative Officer in development of the Agreement between the County and the Aromas
Water District for this $155,000 funding.
FINANCING:
There are sufficient appropriations in the Capital Projects Fund to provide for this $155,000
expenditure of funds for the preparation of this critical work.
Approved by:
Lew
Coun
Prepared By:
Rosie Pando
Assistant County Administrative Officer
Attachment Water System Engineer's Report prepared by Freitas & Freitas, Engineering and
Planning Consultants, Inc. for Connection of Oak Ridge Mutual Water Company and Via Del
Sol Drive Area to Aromas Water District
cc: Yaz Emrani, Director of Public Works
Michael J. Miller, Auditor-Controller
Charles McKee, County Counsel
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ENGINEER S REPORT - FREITAS &y�!�Freitas + Freitas
Engineering and Planning Consultants, Inc.
January 22, 2010
Ms. Vicki Morris
General Manager
Aromas Water District
P.O. Box 388
Aromas, CA 95004
Subject: Water System Engineer's Report
Connection of Oak Ridge Mutual Water Company/Via Del Sol Drive Area
Dear Ms. Morris:
10001
As you requested, we have prepared and revised the enclosed Water System Engineer's Report
for the addition of Oak Ridge Mutual Water Company and portions of Via Del Sol Drive to your
water system.
A connection to the existing pipeline in San Juan Road serving the Ballentree and Marilyn Estate
areas of Aromas Water District is feasible. The closest proximity of Aromas' system is a 6"
pipeline located at the intersection of San Juan Road and Dumbarton Road. A new 8" pipeline
would be constructed within Dunbarton Road to Oakridge Drive up to a new pump station
located at about elevation 375 feet on Oak Ridge Road. New 5/8" services and water meters
would be installed from the new pipeline to serve the new connections.
Below the new pump station the system would receive water from Ballantree Water Tanks
system. This tank is located at an elevation of 482 feet. All service connections below elevation
375 would be served off this tank pressure zone and would have a minimum of about 50 psi
pressure at the new service meter.
A new 50 gpm duplex pump station in Oak Ridge would be built at this 375 feet elevation to
pump trough a new 6" pipeline to the new 100,000 gallon tank located at the high point of Oak
Ridge Mutual Water System. This is about elevation 705 feet as shown on the USGS map. New
5/8" services and water meters would be installed from the new pipeline to serve the new
connections.
The new tank at elevation 705 feet would be high enough to feed water via gravity 6" pipeline
down to Via Del Sol Drive and thence to homes along this road. New 5/8" services and water
meters would be installed from the new pipeline to serve the new connections. Another storage
tank would not be required to serve Via Del Sol area.
The following preliminary conclusions have been identified for connection Oak Ridge Mutual
Water Company system to Aromas Water District System:
G:\10001 Oak Ridge Report\Oak Ridge ENGINEERS REPORT.doc
3233 Valencia Ave., Suite Al, Aptos, California 95003
831-688-1168 fr8tus@aol.com
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ENGINEER S REPORT - FREITAS &y�!�Ms. Vicki Morris
January 22, 2010
Page 2
1. Oak Ridge Mutual Water Company and the Via Del Sol Drive area could be integrated
into the water system of the Aromas Water District System as shown on the preliminary
plan enclosed with this report. The preliminary cost of construction would be $3,030,087.
2. Oak Ridge Mutual Water Company and the Via Del Sol Drive area would need to receive
approval from the Board of Directors of the Aromas Water District to connect up to their
water system.
3. Paying for the needed construction could be provided by a cash contribution from each
participant in the amount of $49,674 per member.
1. If financing of the proposed improvements were required, an assessment district in
accordance with California law could be set up such that government bonds could be sold
to finance the improvements. The preliminary cost of construction using an assessment
district would be $3,207,191. This would raise the contribution needed from each
member to about $52,577 not including interest required for yearly repayment of the
bonds issued by the assessment district.
If you have any questions, please call me.
Sincerely,
Michael J. Freitas
Freitas + Freitas Engineering and Planning Consultants, Inc.
Enclosure: Water System Engineer's Report
G:\10001 Oak Ridge Report\Oak Ridge ENGINEERS REPORT.doc
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ENGINEER S REPORT - FREITAS &y�!�WATER SYSTEM ENGINEER'S REPORT
for
CONNECTION OF OAK RIDGE MUTUAL WATER
COMPANY & VIA DEL SOL DRIVE AREA
TOO
AROMAS WATER DISTRICT
AROMAS, CALIFORNIA
JANUARY 2010
Prepared By:
Michael J. Freitas RCE #23345
Freitas + Freitas Engineering And Planning Consultants, Inc.
3233 Valencia Ave, Suite Al
Aptos, California 95003
831-688-1168
FAX 831-688-1218
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ENGINEER S REPORT - FREITAS &y�!�WATER SYSTEM ENGINEERS REPORT
CONNECTION OF OAK RIDGE MUTUAL WATER COMPANY
AND VIA DEL SOL DRIVE AREA TO AROMAS WATER DISTRICT
AROMAS. CALIFORNIA
Table of Contents
Transmittal Letter
Section
1. General Information
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Oak Ridge Water System
Via Del Sol Water Systems
Aromas Water District
Water Source Flow Requirements
Storage
Preliminary Plan for Connection to Aromas Water District
Preliminary Construction Costs
Other Costs
Available Methods To Finance Improvements
Sequence of Tasks for Moving this Project Forward
Summary of Conclusions
Pale
1
1
Figures
1. Location Map for Oak Ridge Mutual Water, Via Del Sol and Aromas Water District 7
2. Oak Ridge Mutual Water Company and Via Del Sol Area 8
3. Preliminary Construction Plan 9
4. Enlarged Via Del Sol Drive Construction 10
Appendix A Municipal Improvement Act of 1913 and Improvement Bond Act of 1915 11
Appendix B Santa Cruz County Assessment District Checklist 13
Appendix C Preliminary Assessment District Costs 14
Appendix D Parcel Owners Contacted Who Wish to Be Included. 15
Table of Contents
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ENGINEER S REPORT - FREITAS &y�!�WATER SYSTEM ENGINEER'S REPORT
For
CONNECTION OF OAK RIDGE MUTUAL WATER COMPANY AND VIA DEL SOL DRIVE AREA TO
AROMAS WATER DISTRICT
Aromas, California
1. General Information
Oak Ridge Mutual Water Company is a small rural mutual water company serving residences in the Dunbarton
Drive area of Aromas, California. This small mutual water company has insufficient water sources and wishes to be
adsorbed into Aromas Water District in Aromas. The Oak Ridge's system is located along Oak Ridge Road just
easterly of Dunbarton Road. Another area adjacent to Oak Ridge Mutual Water along Via Del Sol Drive also wishes
to be adsorbed into Aromas Water District. Shown on Figure 1- Location Map is the Aromas Water District, Oak
Ridge Mutual Water Company and Via Del Sol Drive area.
The Oakridge Mutual Water Company consists of an area off Dunbarton Road in Monterey County and serves
potentially 35 lots. At the present time 33 lots are developed and want to be served. However, only 19 homes are
connected to the present system. A list of parcel owners who were contacted and wish to be included in this report
are shown in Appendix D.
The Via Del Sol Drive area has 28 homes that also suffer from water supply sufficiency problems and also wish to
be adsorbed into Aromas Water District. A list of parcel owners who were contacted and wish to be included in this
report are shown in Appendix D.
Both areas are shown on Figure 2 Map of Oak Ridge Mutual Water Company and Via Del Sol Drive Area.
Therefore, the number of additional water services to Aromas Water District would be 64 residential water services.
All residences in the mutual water company system and along Via Del Sol Drive are provided with individual
wastewater disposal systems consisting of septic tanks and appropriately sized leachfields built to the standards of
Monterey County Environmental Health Department.
The Oak Ridge system operates as a mutual water company under the laws of the State of California The Via Del
Sol Drive homes have seven small shared water systems typically serving two or three homes with the remaining
homes having individual water systems. Both are governed by the Monterey County Health Department
requirements.
2. Oak Ridge Water System
The water system consists of 4 supply wells. They vary in depth from 195 feet to 300 feet. One approximately
10,000 gallon steel tank is provided for each of the two pressure zones. With the exception of periodic disinfection
of wells and tanks, no treatment of the water is performed. The lower zone tank receives the water from all four
wells. When the lower tank is nearly full, a transfer pump is activated, lifting water to the upper tank. The lower tank
is located about at elevation 400 feet and the upper tank is located about at elevation 650 feet. When insufficient
water is available from the wells, the lower tank cannot be filled sufficiently to activate the transfer pump. Thus the
upper tank cannot be refilled and homes served from this upper tank have no water. Homes within proximity of the
upper tank and on the top of the ridge are not served from the existing system.
The water distribution system is 4" diameter pipe that does not meet current water system standard requirements.
This main line has only small 2-1/2" fire hydrants and as such provides only marginal fire protection.
In 1976 the Monterey Department of Environmental Health issued a water supply permit to serve a potential 44
connections to the Oakridge Mutual Water Company. A number of very large lots, that could be subdivided in the
future, received more then one connection shares). At the time of permitting, a sustained pumping test of the wells
produced a total of about 60gpm. By September of 1979, the production had declined to about 12 gpm. As a result
of this reduced water flow, the Monterey Department of Environmental Health prohibited the Water Company from
making additional connections. Since then no changes have been made to the water supply system and the
1
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ENGINEER S REPORT - FREITAS &y�!�prohibition remains in effect.
Based on State and County Health requirements, a system with 44 connections requires a sustainable supply of
about 65 gpm, whereas 33 connections requires a supply of about 55 gpm. The Oak Ridge Mutual System clearly
has a source deficiency.
The apparent deficiency in supply became reality when during recent years water had to be trucked in during late
summer and fall to supplement the deficient water supply. Because of the system design, the Oakridge Mutual Water
Co. has the challenging task to explain to home owners in the lower pressure zone, who do not run out of water, that
there is a water supply problems in the upper zone and that people had run out of water. Implementation of
operational control strategies on the transfer pump may minimize this system deficiency.
3. Via Del Sol Drive Water System
The Via Del Sol Drive homes have seven small shared water systems typically serving two or three homes with the
remaining homes having individual water systems. There are no wells, pipelines or storage tanks in these shared
systems large enough to accommodate more residences.
4. Aromas Water District
The Aromas Water District was formed in 1959 with the development of a single community well to replace the
numerous individual private wells throughout the village of Aromas. The district now includes four discontinuous
areas; two of which extend into neighboring San Benito County. Geographically, the largest of the three
discontinuous areas includes the Rancho Larios subdivision 40 homes) in San Benito County, which is located
about 10 miles from the village of Aromas. These are also shown on Figure 1 Location Map.
The District provides potable drinking water and distributes it to customers throughout the District. The Monterey
County portion of the District is within the Pajaro groundwater basin. Water basin management is conducted by the
Pajaro Valley Water Management Agency PVWMA), which provides management parameters for all water
purveyors within the Pajaro basin. The PVWMA is one of the other agencies discussed in this report.
Water is pumped from operating wells to ten water storage tanks. The pipeline distribution system allows water
from the various wells to be mixed before entering the main water storage tank, the Pine Tree Tank. The District has
a total of about 153,000 lineal feet of pipelines to distribute water from the wells to the storage tanks and to District
customers.
As of September 2008 there were 890 connections with a maximum daily demand of 583 gpm 0.68 gpm per
connection). At this time it was estimated that within its approved LAFCO Sphere of Influence an additional
potential of 471 connections could be added with an additional maximum day demand of 320 gpm. The Districts
capacity was thus determined to be 1361 connections with a maximum day demand of 925 gpm.
The four existing production wells of the District San Juan, Pleasant Acres, Carpenteria and Marshall) have a
current capacity of 1,220 gpm.
5. Water Source Flow Reauirements
Using the maximum daily demand factor of 0.68 gpm per connection accepted for Aromas Water District, the
additional 64 connections for Oak Ridge Mutual and Via Del Sol Drive area would use about 43.5 gpm capacity of
Aromas Water District's capacity. This amount is currently available from the District.
6. Storage
A water system of 64 connections would require about 50,000 gallons of storage for domestic use only not counting
any fire protection storage. Storage of 100,000 gallons is recommended for this area to account for domestic use and
fire protection needs.
7. Preliminary Plan for Connection to Aromas Water District
Aromas Water District will require that all components of the connection system serving Oak Ridge and Via Del
Drive areas be new materials constructed in accordance with Aromas Water District and State Department of Health
Services Standards. Aromas Water Co. is not interested in providing only water through a master meter to provide
2
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ENGINEER S REPORT - FREITAS &y�!�water to the area. They prefer that the area be annexed to their system and that Aromas Water District provide full
water service, including meter reading and maintenance of the system, including pipes, tanks and pumps. No
financial credit should be anticipated from Aromas Water District to Oakridge Mutual Water's system for its water
system.
A connection to the existing pipeline in San Juan Road serving the Ballentree and Marilyn Estate areas of Aromas
Water District is feasible. The closest proximity of Aromas' system is a 6" pipeline located at the intersection of San
Juan Road and Dunbarton Road. A new 8" pipeline would be constructed within Dunbarton Road to Oak Ridge
Drive up to a new pump station located at about elevation 375 feet on Oak Ridge Road. New 5/8" services and water
meters with backflow preventers would be installed from the new pipeline to serve the new connections.
Below the new Oak Ridge pump station the system would receive water from Ballentree Pump and Tank system.
Water is pumped from the San Juan Well system to the Ballentree System pipeline. The existing San Juan Well
booster pumps would need to be enlarged to accommodate the new services in this zone. Ballentree system has two
15,000 gallon tanks located at an elevation of 482 feet. All new Oak Ridge service connections below elevation 375
would be served off this tank pressure zone and would have a minimum of about 50 psi pressure at the new service
meter.
A new 50 gpm duplex pump station would be built at this 375 feet elevation to pump trough a new 6" pipeline to the
HOW 100,000 gation tank located at the high point of Oak Ridge Mutual Watei System. This is about elevation 705
feet as shown on the USGS map. New 5/8" services and water meters with backflow preventers would be installed
from the new pipeline to serve the new connections.
The new tank at elevation 700 feet would be high enough to feed water via gravity 6" pipeline down to Via Del Sol
Drive and thence to homes along this road. New 5/8" services and water meters would be installed from the new
pipeline to serve the new connections. Another storage tank would not be required to serve Via Del Sol area.
Aromas Water District policy is to serve each parcel with one water meter. Parcels with more than one residence
will have to have another meter or meters to serve additional residences.
This proposed water system is shown on Figure 3 Preliminary Construction Plan.
8. Preliminary Construction Costs
Shown on the following Table 1 Preliminary Construction Costs is a preliminary construction cost estimate for
the proposed water system improvements.
TABLE 1
PRELIMINARY CONSTRUCTION COSTS
Description
Enlarge San Juan Well Pumps
Connect to Existing Pipeline System
8" Water Main Piping
8" Gate Valves
6" Water Main Piping
6" Gate Valves
Single 5/8" Water Service
Fire Hydrants
Booster Pump Station
100,000 Gallon Tank
SCADA Radio System
Construction Contingencies
Construction Total
Quantity Unit Unit Cost Cost
I ea. $ 10,000 $ 10,000
1 ea. $ 2,500 $ 2,500
5,500 if $ 100 $ 550,000
12 ea. $ 2,250 $ 27,000
6,500 if. $ 90 $ 585,000
13 ea. $ 2,250 $ 29,250
61 ea. $ 2,500 $ 152,500
12 ea. $ 3,000 $ 36,000
1 ea. $ 100,000 $ 100,000
1 ea. $ 150,000 $ 150,000
1 ea. $ 30,000 $ 30,000
$ 1,672,250
10.00% $ 167,225
$ 1,839,475
3
BIB]
40285-U01
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ENGINEER S REPORT - FREITAS &y�!�9. Other Costs
There are other accumulative costs associated with the connection to the Aromas Water District:
1) The connection fee to Aromas
2) Reimbursement fee to Aromas Community Services District #98-1
3) Sphere of Influence Change and Annexation for Aromas Water District
4) Approval of Pajaro Valley Water Management Agency
5) Preparation of an Environmental Impact Document
6) Engineering, Inspection, Appraisal and other costs.
The Aromas Water District charges presently $10,843 for connection of each home to the water system. This cost
reflects payment for new consumers fair share for the Aromas water system and been determined and approved by
the Aromas Water District's Board of Directors.
The Aromas Community Service's District 98-1 was formed in 1998 by 29 land owners residing in the Ballentree
and Marilyn Lane area. They paid for construction of the pipeline to Aromas Water District system through the issue
of 20 year payoff bonds. Their agreement with the Aromas Water District requires that each new connection must
share in the entire cost of this pipeline. In other words, if one additional home is connected to this pipeline,
independent of its actual point of connection, it must share in the total cost of the pipeline. This concept is similar to
Aromas' connection fee referred to above. Payment is based on the remaining payoff value of the bonds at the time
of connection and thus decreases yearly from 1998.
The remaining balance on 3/01/2010 is $375,000. Thus, one new connection to this pipeline would have to pay
1/(29+1) of the total pipeline cost to connect to Aromas CSD 98-1. However, the more connections are made at one
time, the lower the individual connection charge. If all 64 properties are connected, the connection charge drops will
be about $4,032.
A Sphere of Influence change for Aromas Water District will have to be requested and approved from the Local
Agency Formation Commission LAFCO) and the new service areas annexed to Aromas Water District.
Approval of Pajaro Valley Water Management Agency will be required as Oak Ridge and Via Del Sol are out of the
area where water from PVWMA can be served.
As will be discussed further in this letter the preliminary construction total cost is not the total cost for the project.
The following other costs shown on Table 2 Other Construction Related Costs below must be included in the
project costs:
TABLE 2
OTHER CONSTRUCTION RELATED COSTS
1 Aromas Water Connection Fee 61 ea. $ 10,843 $ 661,423
2 Buy in To CSD 98-1 61 ea. $ 4,032 $ 245,952
3 County of Monterey Permit Fees $ 10,000
4 Surveying, Engineering and Design fees 6% $ 110,369
5 Construction Inspection 6% $ 110,369
6 Appraisers Fee $ 15,000
7 Title Fees and Recording Fees $ 5,000
8 PG&E Service Fee $ 2,500
9 LAFCO Report Fee $ 10,000
10 Environmental Document $ 10,000
11 Easement Costs $ 10,000
Other Fees Total $ 1,190,612
Total Construction Related Costs $ 3,030,087
4
BIB]
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ENGINEER S REPORT - FREITAS &y� !�Therefore the Total Construction Related Costs are $3,030,087 which would be $49,673 for each of 61
connections.
10. Available Methods To Finance Improvements
Assuming that the Aromas Water District agrees to allow Oakridge Mutual Water Company to connect up to its
system, you would have to pay for the improvements as noted above. Three possible methods could be utilized to
pay for the work. These methods are as follows:
1. Cash Contribution by each connection.
2. Loan or Grant to Oak Ridge Mutual Water Company.
3. Formation of an Assessment District in accordance with the provisions of California Municipal
Improvement Act of 1913 and the Improvement Bond Act of 1915.
Cash Contributions
Cash contribution is self-explanatory. Each of the 64 connections would have to contribute prior to construction the
required amount without financing. As previously stated, the cash contribution for each connection would need to be
about $50,105 to cover the costs.
Luaus and G. ants
Depending on financial need, loans and grants are available through a revolving fund from the California
Department of Health Services DOHS) for small water providers to improve water treatment of their water systems.
It is very doubtful that Oak Ridge would qualify for a loan or grant of this type, Oak Ridge is affluent and the
mutual water company would not need to exist if water service was provided by the Aromas Water District.
Assessment Districts
Assessment Districts for water improvements have recently been completed in Santa Cruz County area. Aromas
Water District could be the public agency in charge of any assessment district type of financing. Basically,
construction of improvements is financed by sale of bonds by the public agency and secured through liens on the
properties benefited. Appendix A includes a description of how assessment districts operate.
Appendix B is a checklist and description of the procedure to set up a similar assessment district in another county.
Additional costs for assessment bond counsel, bond discount, county administration and other miscellaneous fees
are required with assessment district formation. Shown on Appendix C is a summation of project costs using the
assessment district as a method of financing. As can be seen, formation of an assessment district and sale of bonds
would add about $180,000 of additional costs to the project.
The Estimated Total Costs using assessment district financing would be $3,386474 or about $52,914 per connection.
11. Sequence of Tasks for Moving this Project Forward
As previously stated a number of work tasks and intergovernmental approvals need to be completed for this project
to be completed as described in the report above. Shown below is a list of tasks and approvals in sequential order
now thought to be necessary for the project completion:
Tasks
1. Approve This Report
2. Informal Vote of Property Owners to Proceed
3. Contract to Finance Final Engineering & Agency Approval Costs
4. Prepare Engineering Design
5. Prepare Environmental Document
6. Prepare LAFCO Approval & Annexation
7. Approval of PVWMA
8. Easement Appraisal and Acquisition
9. Proposition 218 Proceedings
10. Preparation of Assessment District Proceedings
5
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ENGINEER S REPORT - FREITAS &y�
!�11. Receive Construction Bids for Project
12. Final Assessment District Approval and Selling of Bonds
13. Construction of the Project
14. Water Service to New Areas
11. Summary of Conclusions
The following preliminary conclusions have been identified for connection Oak Ridge Mutual Water Company
system to Aromas Water District System:
1. Oak Ridge Mutual Water Company and the Via Del Sol Drive area could be integrated into the water
system of the Aromas Water District System as shown on the preliminary plan enclosed with this report.
The preliminary cost of construction would be $3,030,087.
2. Oak Ridge Mutual Water Company and the Via Del Sol Drive area would need to receive approval from
the Board of Directors of the Aromas Water District to connect up to their water system.
3. Paying for the needed construction could be provided by a cash contribution from each participant in the
amount of $49,674 per member.
4. If financing of the proposed improvements were required, an assessment district in accordance with
California law could be set up such that government bonds could be sold to finance the improvements. The
preliminary cost of construction using an assessment district would be $3,207,191. This would raise the
contribution needed from each member to about $52,577 not including interest required for yearly
repayment of the bonds issued by the assessment district.
6
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Wi0 r^'
Via Del Sol Drive
Figure 1
Location Map for Oak Ridge Mutual Wa er, Via Del Sol
Drive and Aromas Water District
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!� NOTEXTPAGE
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$155,000-U012
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402,-U012
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8174,-U012
ACCOUNT-U012
7521,-U012
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TO-U012
ACCOUNT-U012
7201,-U012
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ENGINEER S REPORT - FREITAS &y�
!�Existing 67'Pipeline in Sanuan Road
from Rea Tank
Construct 5,500 feet of 8"
Pipeline'to New Pump Station
at Elevation 375 Feet
Pump Station Construct Duplex Pump Station
r;
50 gpm capacity at Elevation 375 Feet
Construct 3,500 feet of 6" Pipeline from
Pump Station to New 100,000. Gallon
Water Storage Tank in RoadVay
Construct 100,000 Gallon Water Storage
Tank at High Point Elevation 705 Feet
Construct 3,000 feet of 6" Pipeline in Via Del
Sol Drive
4--Via Del Sol Drive
Echo Valley Road
Fi!ure 3
Preliminary Construction Plan
Addition of Oak Ridge and Via Del Sol Areas
Aromas Water District
9
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402,-U012
UNIT-U012
8174,-U012
ACCOUNT-U012
7521,-U012
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7201,-U012
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TO-U012
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DISTRICT;-U012
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WATER-U012
DISTRICT-U012
BE-U012
DEEMED-U012
A-U012
COUNTY-U012
CONTRIBUTION-U012
WITHOUT-U012
REPAYMENT.-U012
ENGINEER S REPORT - FREITAS &y�!�See Figure 3 for Continuation
to San Juan Road
Oak Ridge Mutual Water
System 33 New Water Services
Construct 100,000 Gallon
Water Storage Tank at
High Point Elevation 700
Feet
Construct 3,000 feet of 6"
Pipeline in Via Del Sol Drive
Construct Duplex Pump
Station at Elevation 375
Feet
Construct 3,500 feet of 6"
Pipeline from Pump Station to
New 100,000 Gallon Water
Storage Tank in Roadway
Via Del Sol Area
28 New Water Services
Figure 4
Enlarged Via Del Sol Drive Construction
BIB]
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ENGINEER S REPORT - FREITAS &y�!�Appendix A
Municipal Improvement Act of 1913 and Improvement Bond Act of 1915
The 1913 Act
The 1913 Act proceedings are generally as follows:
The public agency adopts the Resolution of Intention to order the improvement, briefly describing the proposed
improvement, specifying the exterior boundaries of the assessment district, providing for issuance of improvement
bonds, if any, declaring its intention to levy assessments to maintain, repair or improve the facility, if it so intends,
providing for the disposition of any surplus remaining in the improvement fund after completion of the
improvements, designating a contact person, and providing for a reserve fund.
The agency directs to preparation of an Engineer's Report that will contain:
a) Plans and specifications of the proposed improvements which need not be detailed), if not already
installed, and a general description of the works and other property to be acquired.
b) Descriptions of lands and easements to be acquired.
c) An estimate of the cost of the improvement and the costs of lands, rights of way, easements and
incidental expenses in connection with the improvement.
d) A diagram showing, as they existed at the time of the passage of the resolution of intention, all of
the following:
1)
2)
3)
The exterior boundaries of the assessment district.
The boundaries of any zones within the district.
The lines and dimensions of each parcel of land within the district. The diagram may refer to the
assessor's map for a detailed description of the lines and dimensions of the parcels. Each parcel,
including each condominium interest, shall be given a separate number on the diagram.
e) A proposed assessment for each parcel in proportion to its estimated benefits from the improvement,
identifying parcels by diagram number and assessor's parcel number.
This report is filed with the public agency, which may modify the report in any respect. A resolution of preliminary
approval is adopted, and a time and place is set for public hearing, not less than thirty days after passage of the
resolution. Bids for the construction of the improvements and sale of the bonds can be called for, to be received at or
before the time fixed for the hearing. The notice inviting construction bids must be first published at least fourteen
days before the date set for receipt of the bids.
Prior to the public hearing on the assessment district the public agency shall adopt a resolution describing the
boundaries of the district by reference to a map. This map must be filed with the county recorder within fifteen days
after adoption of the resolution fixing the time and place of the hearing and in no event later than fifteen days prior
to such hearing.
Notices of adoption of the resolution of intention and of the public hearing are published and posted at least twenty
days prior to the date set for the public hearing. Posted notices must be posted conspicuously on all open streets
within the district, at not more than 300 feet apart, but not less than three in all.
At least twenty days before the day fixed for the hearing, notice of the adoption of the resolution of intention and the
filing of the report, setting time, place and purpose of the public hearing, stating estimated costs, the amount to be
assessed against the particular parcel covered by the notice, a statement as to the right to file written protest, and the
name and telephone number of a person to answer questions, must be mailed to all owners of property as their
names appear on the assessment roll or as known to the clerk.
After the public agency passes on the report, any interested person may object to the proposed improvement, to the
extent of the assessment district, or to the proposed assessment by filing a written protest with the clerk of the
11
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VIA-U012
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AROMAS-U012
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SYSTEM;-U012
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TRANSFER-U012
$155,000-U012
COUNTY-U012
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402,-U012
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8174,-U012
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DISTRICT-U012
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TERMS-U012
FUNDING-U012
OF-U012
SPECIFIED-U012
WORK-U012
REPAYMENT-U012
VIA-U012
SUCCESSFUL-U012
PROPOSITION-U012
218-U012
ASSESSMENT-U012
DISTRICT;-U012
D.-U012
AUTHORIZE,-U012
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AROMAS-U012
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DISTRICT-U012
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ENGINEER S REPORT - FREITAS &y�!�agency at or before the time set for the hearing. The protest must identify the property in which the signer is
interested.
The public agency may remedy, revise and correct any error or informality, and may confirm, amend, alter, modify
or correct the assessment and diagram. However, the assessments cannot be increased unless consent from the
owner is obtained or an additional noticed hearing is conducted.
Protests may be withdrawn, in writing, at any time prior to the conclusion of the hearing. If protests against the
proposed improvements are not withdrawn by the owners of more than one-half of the area of the land to be
assessed, no further proceedings shall be taken for a period of one year, unless the protests are overruled by a four-
fifths affirmative vote of the legislative body.
The proposed assessment is confirmed as filed, as modified or as corrected, and the proposed improvement is
ordered to be made or acquired by resolution of the agency.
After confirmation by the public agency, the clerk files the final diagram and notice of assessment with the county
recorder, and the assessment and diagram with the appropriate local agency official. Upon recordation the
assessment becomes due and payable and establishes a lien on each parcel.
After recordation, the person designated as collection officer by the local agency mails a notice of recordation to
property owners and publishes said notice.
The 1915 Act
The provisions of the 1915 Act, when used in conjunction with the 1913 Act, are generally as follows:
After a thirty-day cash payment period, the designated collection officer makes and tiles a list of unpaid assessments
with the treasurer of the agency. A resolution determining unpaid assessments and providing for bond issue is
adopted and a copy filed with the county auditor.
The public agency determines the denominations of the bonds and the amount to mature each year. After printing
they are sold to the highest bidder or a sale is negotiated with a single underwriter. The proceeds of the sale are paid
into funds held by the local agency for the proceedings.
The assessments securing the bonds are a lien against the parcels of land on which they are made. The lien is
subordinate to all taxes and all special assessment liens previously imposed, but has priority over any subsequent
special assessment liens and all other liens, no matter when created.
A portion of each assessment is payable each year, in an amount sufficient to pay the principal and interest on the
bonds when due. This installment is payable in the same time and manner as the general taxes of the public agency
on real property. The county auditor keeps a record of the installments of principal and interest that are to be
collected each year.
The treasurer of the public agency keeps a separate redemption fund for each district, into which he deposits all
collected assessments and interest and penalties thereon. Out of this fund he pays the bond debt service when due,
making principal payments to redeem bonds each September 2, and paying interest each March 2 and September 2.
Any assessment may be paid in full before due, and if the amounts accumulated in the redemption fund from such
early payments are sufficient, the treasurer may redeem any bond before maturity.
If a parcel having an unpaid assessment is divided, the unpaid installments of the original assessment must be
segregated and apportioned to the newly created parcels in accordance with their benefit. An amended assessment
and amended assessment diagram must be prepared as required by law.
12
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ENGINEER S REPORT - FREITAS &y�!�A endix B
Santa Cruz County Assessment District Checklist
13
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ENGINEER S REPORT - FREITAS &y�!�Constructing
Public Improvements
By
ASSESSMENT DISTRICT
COUNTY OF SANTA CRUZ
Department of Public Works
DRAFT
BIB]
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ENGINEER S REPORT - FREITAS &y�!�Summary of Assessment District authority and procedure. March 15, 2001
1. Authority
A. There are a number of acts that deal with financing of municipal improvements, but one
which has been fundamental to assessment district formation in California is the
Municipal Improvement Act of 1913. Its provisions can be found in Division 12 of the
Streets and Highways Code of the State of California.
B. Effective November 1996, Proposition 218 affected the procedure required for formation
of assessment districts. The procedures required were added to the California State
Constitution by Proposition 218 under Article XIIID, Section 4.
H. Initiating the Process
A. Applicants request a form from Public Works to initiate the assessment district formation
process. On the form, applicants will describe the type of improvements desired, and the
location where the improvements are to be constructed. Applicants will submit a
$1000.00 deposit with the completed form. The $1000 deposit represents the initial
deposit for the preliminary work of assessment district formation to be performed at-cost
by County staff.
B. Applicants will be responsible for all costs associated with assessment district formation
and operation, and construction of the improvements. The bulk of the costs will be
included in the assessment placed on each parcel in the assessment district.
C. The County will work with the applicant to locate and qualify bond counsel, an
assessment engineer, and bond underwriters.
Ill. Procedure
A. Applicants circulate petitions to the owners of the parcels of land which are in the
proposed assessment district area of benefit. Tenants, if any, who are responsible for
paying special assessments on an included parcel may have a right to approve the
assessment superior to the parcel owner's right in such a special case. Sixty percent or
more of the owners or tenants in the special case mentioned) must signify approval of
proceeding-with assessment district formation for the process to continue. The petitions
will be accompanied by a map of the proposed boundaries of the assessment district and a
description of the proposed improvements.
B. When applicants determine that the required petition signoff has been achieved, the
petitions are submitted to Public Works, which will then examine and certify the petitions.
The first of four assessment district hearings by the Board of Supervisors can then be
scheduled.
C. The First Board Meeting considers the assessment district initiating resolutions, including
those which appoint the bond counsel, the assessment engineer, and the managing
underwriter. If the Board approves, the process moves forward.
D. The Engineer of Work assessment engineer) completes the Engineer's Report and files it
with the Clerk of the Board of Supervisors. The Engineer's Report contains plans and
specifications of the work of improvements, an estimate of the costs, spread of the
assessment and roll. description of lands and easements to be acquired. and an assessment
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ENGINEER S REPORT - FREITAS &y�!�diagram.
E. The Second Board Meeting considers and adopts a resolution approving the Engineer's
Report and directs action pursuant to the approval.
F. The Clerk of the Board and the Engineer of Work complete and record the Map of the
Proposed Boundaries of the Assessment District within 15 days of the Second Board
Meeting.
G. Bond Counsel mails Notices of Proposed Assessment and Ballot to the property owners
and special case tenants, if any) at least 45 days before a public hearing at a subsequent
Board meeting.
H. A Third Board Meeting holds a public hearing for presentation of the assessment district
project and the taking of public testimony.
1. A Fourth Board Meeting at least seven days after the Third Board Meeting, and at least 45
days after Notices of Proposed Assessment and Ballots are sent, holds a public hearing to
hear formal protests, tally the ballots, and if majority approval is present, adopt the final
resolutions to proceed with the formation and financing of the assessment district.
IV. Important Considerations
A. Once the Notice of Assessments is filed subsequent to the Fourth and final) Board
Meeting, the owners of parcels receiving an assessment will have 30 days to pay the
assessment before it is included in the bond financing.
B. It should be noted that one of Proposition 218's primary intents was to make it easier for
those opposed to the assessment district to terminate the process by protest. In principle,
the process allows a simple majority by area or proportion of the proposed assessment,
presumably whichever is the lesser, to terminate the process at any point before the final
tally of ballots.
C. Because the assessment district improvements are to be funded by municipal bonds, which
are then paid off with the assessments, the actual requirement for approval of the
assessment district is yes" votes by two-thirds of the property owners affected.
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ENGINEER S REPORT - FREITAS &y�!�PRELIMINARY FORM
COUNTY OF SANTA CRUZ
DEPARTMENT OF PUBLIC WORKS
REQUEST FOR PETITION TO FORM AN ASSESSMENT DISTRICT
NOTE: Please print or type
1. Name of Applicant:
Address) City)
Telephone)
2. Describe type of improvements desired:
Zip)
I_ Where are the desired imprnv m nta needed? Attach map pr z-
NOTE: Describe the limits of the needed improvements, where
they should start and end):
4. Approximate number of land owners who will pay for the improvements:
5. State reasons why improvements are needed now:
I AM WILLING to circulate a petition among my neighbors, who would
benefit from these improvements, to obtain their signatures re-
questing the construction of the work under special assessment
district proceedings.
It would be beneficial if at least
three property owners within the
proposed limits of work sign this
request.
A $1000 cash deposit payable to the County of Santa Cruz is re-
quired with the submittal of this Request.
BIB]
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ENGINEER S REPORT - FREITAS &y�!�TO BEGIN WITH..........
Q. What is an Assessment District?
A. Assessment District" refers to a special area or district
where public improvements, such as curbs, gutters., pavement,
sidewalks, storm drains, street lights, sanitary sewers,
water facilities, and street trees, can be constructed and/
or installed by means of Special Assessment Proceedings.
Q. What do you mean Special Assessment Proceedings"?
A. It's a-reasonable and equitable way by which you and a ma-
jority of neighbors can obtain needed improvements in your
neighborhood and pay your fair share of the costs over a
period of time at low, interest rates.
Q. Tell me more what's the authority?
A. This is provided by a State Law and referred to as the Mu-
nicipal Improvement Act of 1913". If you're interested in
looking further into this, it is in Division 12 of the Streets
and Highways Code of the State of California, obtainable in
most libraries.
Q. How do I benefit?
A. Here are a few of the usual benefits:
a) Historically, property values are increased substantially
more than the cost of the improvements.
b) Cleaner, neater appearance of neighborhood.
c) Better traffic movement.
d) Fewer drainage problems like standing water and property
flooding,
e) Improved health conditions by the replacement of septic
tanks with properly designed sewers.
f) Elimination of septic tank pumping costs.
g) Safer pedestrian travel with new sidewalks.
h) A safer neighborhood with new street lights.
BIB]
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ENGINEER S REPORT - FREITAS &y�!�Q. Who pays for improvements?
A. You, the property owner.
Q. Why doesn't the County" pay for them?
A. Because the County" is you"...And if this were the practice,
you would end up paying for everybody else's improvements. The
assessment district procedure is the fairest because you pay
your proportionate share of the total cost based upon the benefit
you receive.
Q. But how about all the taxes I pay each year, and the gas tax
money, end money from traffic fines, etc?
A. Generally speaking, this revenue cannot legally be used for
improvements of purely local benefit. It's the policy,in this
and most other counties to require that local improvements be
paid for by the benefiting property, and not out of general tax
revenues which are needed for other things such as road
maintenance, etc.
O.K., LET'S DO SOMETHING ABOUT IT::::::::
Q. How do I start such improvements?
A. Contact the Department of Public Works, 701 Ocean Street, Santa
Cruz, California, Phone 425-2133.
Q. What do I ask-for?
A. A preliminary form on which you may hire a private bonding attor-
ney to prepare a formal petition to create-an assessment
district.
Q. What details must I give on the preliminary form?
A. Describe the type of improvements desired, and the location where
they are needed. Also briefly explain why the improvements are
needed now. After filling out the form, take it to your attorney
and mail a copy to the County together with a $1000.00 deposit
payable to the County of Santa Cruz.
Q. What is the next step?
A. You should then hire a consulting engineer to make a preliminary
feasibility study to determine suggested limits of the work, the
type of improvements, and a rough cost estimate.
If the project is deemed feasible, request your bonding attorney
to prepare a legal petition for signatures of those landowners
desiring the improvements. You will be given the petition to
circulate for your neighbor's signatures.
2-
BIB]
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ENGINEER S REPORT - FREITAS &y�!�Q. Whom should I get to sign it?
A. Property owners who will benefit from the work. An engineer
from the private consulting firm will tell you what streets
and property are involved if you are in doubt.
Q. How many should sign it?
A. Signatures accounting for sixty percent of the area of property
subject to assessment would be sufficient but more is desir-
able. If you can get every benefiting property owner to sign
it, that's best.
Q. Who gets the completed petition after I get as many signatures
as possible?
A. Bring or mail it to the consulting engineering firm.
Q. Is there anything else that my neighbors and I have to do then?
A. No...except to keep in contact with your engineer and attorney
Q.
A.
if you want to follow the status of the job.
How will I know if my petition is granted or not?
Your engineer will send you a letter telling you what action
the Board of Supervisors took on your petition.
Q. Are petitions very often denied?
A. No..providing you have enough signatures of property owners
who benefit, and the proposed work is feasible.
Q. May work ever be started without a petition... or without a
sixty percent petition?
A. Yes. Bx a 4/5ths vote, the Board of Supervisors can start an
assessment proceeding at any time by declaring that the public
interest requires it if a health hazard exists, such as the
lack of sanitary sewers, would be a typical example.
LET'S ASSUME THE PETITION IS ADEQUATE
Q. What happens then?
A. The Board of Supervisors adopts a Resolution of Intention" to
conduct the proceedings. and appoints the Director of Public
Works as the Engineer of Work". A bonding attorney is also
appointed and a consulting engineer is hired to design the
proposed improvements, Plans and specitications are then pre-
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ENGINEER S REPORT - FREITAS &y�!�pared, along with any necessary maps and descriptions of ease-
ments and property to be acquired. Detailed cost estimates for
construction and incidental expenses are prepared. Approximate
or typical assessment charges are estimated.
Q. Is there anything I can do to help?
A. Yes. If you're asked to grant a right of way, recognize that
it's only so the improvements can be put in. The County can't
do any work on private property. Cooperation will be to your
advantage. Payments to purchase land, along with the legal,
appraisal, and court expenses encountered when land is condemned
simply are added to the total project cost to be shared by the
adjoining property owners.
Q. How will I know when the job is ready to commence, so I can
protest what I may not like about it?
A. The Board of Supervisors will adopt a Resolution Appointing
Time and Place of Hearing on Engineer's Report," and all bene-
fiting property owners will be notified by letter, by a news-
rand c-e en a a Dy--p-s.--
time and place that the Board of Supervisors will hear and con-
sider protests.
The letter Notice to Property Owners) containing the
assessment number, parcel number, and estimated assessment for
each parcel, is mailed at least 20 days prior to the date fixed
for the hearing.
Q. How does the County know whether I'm an owner?
A. The County's tax assessment roll provides the listing of pro-
perty owners and their addresses. If you recently purchased
your property, the name of the previous owner may still be
listed..... so advise the Department of Public works if your
name does not appear on the list of property owners.
Q. Suppose-I don't receive the notice. Will my property still be
assessed?
A. Yes. Under State law it is sufficient to mail notices
listed on the County's last tax assessment roll. to owners
THE PUBLIC HEARING AND RECEIPT OF BIDS
Q. If I am not in favor of the work proposed... what should I do?
A. Mail your written protest to the Clerk of the Board of Super-
visors describing the reason why you do not wish the work to
proceed before the time fixed for the public hearing. Any pro-
test received after this time on the day of the hearing would
be late", and doesn't have to be considered, by law.
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ENGINEER S REPORT - FREITAS &y�!�Q. What's the basic purpose of this public hearing?
A. To decide whether or not to construct the improvements. The bids
are received before the hearing and the results are announced be-
fore the hearing is opened. The property owner will then know
whether the estimated assessment figures in the mailed notices
are just right, too high, or too low.
Q. If I favor the project... should I attend the hearing?
A. It will be helpful to the Board of Supervisors if they are aware
of those in favor of the work.
Q.
Can I protest that my estimated assessment is too high?
A. Yes. File your written protest with the Clerk of the Board of
Supervisors prior to the Public Hearing, describing the reasons
why you consider your individual estimated assessment is too high.
Q. If several of my neighoors and I want to protest, do we all have
to write separate letters and all appear at the hearing?
A. No...you can all sign your names to the same letter, but don't
forget to identify each property represented. At�the hearing,
it's best if you agree on a spokesperson to,representthe group.
Q. Can I still protest, even though I signed the original petition?
A. Yes, you can change your mind but you should have a very good
reason for doing so.
Q.
How many protests does it take to kill the project?
A. It isn't really how many"; it's the percentage of area owned by
protestants that is being assessed within the assessment district
that counts.
Q. What percentage does it take then?
A. Over 50% by area) protest would prevail, unless the Board of
Supervisors, by a four-fifths vote, overrules the protests.
Q. Can a protest be withdrawn?
A. No, not legally" withdrawn, but the Board of Supervisors will
recognize such withdrawal before the Board votes on your project.
Q. Can I ever re-start the same project, once it is protested out?
A. Yes after six months.
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ENGINEER S REPORT - FREITAS &y�!�Q. Does the County construct the improvements?
A. No. All work must be publicly advertised for competitive bids
from licensed contractors.
Q. Is my final assessment based on the contractor's low bid?
A. Yes, and in addition to the contractor's costs, incidental ex-
penses are added. They include costs for engineering, inspec-
tion costs, right of way costs, survey costs, legal fees, bond
printing, etc.
Q. Does a contract have to be awarded to the lowest responsible
bidder?
A. If it's a reasonable bid.. yes!
Q. What if the low bid is unreasonably high?
A. The following alternatives are available:
a7-rejrtaa l-i bids- and re a ve- ti Se fz-ne-w-b'id-s
b) reject all bids and abandon the project.
c) schedule a public hearing to decide whether to award, re-
advertise, or abandon the project.
Q. Is a contract ever awarded when the low bid is higher than the
Engineer's estimate?
A. Sometimes, yes..when the low bid is obviously competitive in
comparison with other bids, or if changed conditions have in-
creased prices since the estimate was made.
Q. If there is little opposition to the project and an insufficient
number of protests, what happens then?
A. The Board adopts a Resolution Approving the Engineer's Report,
Ordering the Work, and Confirming the Assessment" and the con-
tract is then-awarded.
AFTER THE PUBLIC HEARING
Q. When will the work start?
A. Within about 30 days after the award of the contract.
Q. What happens after the improvements are satisfactorily completed?
A. After the work has been completed, the Department of Public Works
certifies the fact of completion and the Board of Supervisors ac-
cepts the work and files a Notice of Completion.
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ENGINEER S REPORT - FREITAS &y� !�Q. Will the completed improvements be maintained by the County?
A. Yes...at no additional cost to the people in the assessment
district.
Q. When must I pay the assessment?
A. After the Board of Supervisors confirms the assessment, the assess-
ment roll and diagram are filed with the County Surveyor and the
Notice of Assessment is recorded in the office of the County Re-
corder. A Notice to Pav Assessment is then mailed to the owners
of each parcel assessed. The notice shows the date of recordation
and the expiration date of the cash payment period, which is 30
days after recotdaticn.
Q. What if I can't or don't want to pay in cash?
A. Your total assessment, less any portion paid within thet30 day
period is pooled with the District's remaining assessment. Bonds
are issued on this remainder and are repaid over a period of about
15 years, together with accrued interest.
Q. When do I make my payments?
A. Your billing will be included on your regular County annual tax
bill.
Q. Does this apply to all projects?
A. It applies to all projects financed through the Improvement Bond
Act of 1915."* This is the bond act usually used.
Q. What happens if I don't pay on time?
A. Penalties and interest are assessed, the same as County taxes.
Q. Can I complete the payments of my whole assessment before it's
due?
A. Yes..after bonds have been issued, assessments may be paid and
properties cleared of the lien of the assessment by payment of
the total of the following sums:
a) any installment of principal and interest which has been posted
to the tax roll for the current fiscal year;
o) the unpaid balance of principal plus 5% thereof;
c) the amount of any delinquencies including penalties, interest
and costs;
d) estimated cost of calling bonds; and
e) interest to the date of call unless included in a) above.
Q. What happens if I sell?
A. The buyer assumes the unpaid assessment. However, some lenders
require the assessment to be paid off when a new mortgage is ob-
tained.
7-
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$155,000-U012
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OF-U012
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MUTUAL-U012
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SYSTEM;-U012
B.-U012
TRANSFER-U012
$155,000-U012
COUNTY-U012
CAPITAL-U012
PROJECTS-U012
FUND-U012
402,-U012
UNIT-U012
8174,-U012
ACCOUNT-U012
7521,-U012
BUILDINGS-U012
IMPROVEMENTS-U012
TO-U012
ACCOUNT-U012
7201,-U012
CONTRIBUTIONS-U012
TO-U012
OTHER-U012
AGENCIES;-U012
C.-U012
AUTHORIZE-U012
COUNTY-U012
ADMINISTRATIVE-U012
OFFICER-U012
TO-U012
EXECUTE-U012
AN-U012
AGREEMENT-U012
AROMAS-U012
WATER-U012
DISTRICT-U012
OUTLINING-U012
AGREEMENT-U012
TERMS-U012
FUNDING-U012
OF-U012
SPECIFIED-U012
WORK-U012
REPAYMENT-U012
VIA-U012
SUCCESSFUL-U012
PROPOSITION-U012
218-U012
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DISTRICT;-U012
D.-U012
AUTHORIZE,-U012
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DISTRICT-U012
FAIL,-U012
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FUNDS-U012
PROVIDED-U012
TO-U012
AROMAS-U012
WATER-U012
DISTRICT-U012
BE-U012
DEEMED-U012
A-U012
COUNTY-U012
CONTRIBUTION-U012
WITHOUT-U012
REPAYMENT.-U012
ENGINEER S REPORT - FREITAS &y� !�Appendix C
Preliminary Assessment District Costs
14
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REPORT-U02
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FO85769-U03
FO86069-U03
MG86107-U03
AS86126-U03
AS86127-U03
AI90285-U03
DO90680-U03
C1-U03
GENERAL-U03
DOCUMENTS-U03
4/16/2010-U04
RIVASR-U04
14836-U05
3-U06
CONSIDER-U07
FOLLOWING-U07
STAFF-U07
RECOMMENDATIONS:-U07
MONTEREY-U08
COUNTY-U08
RIVAS-U09
ROBERT-U09
RIVASR-U10
4/5/2010-U011
A.-U012
AUTHORIZE-U012
EXPENDITURE-U012
OF-U012
$155,000-U012
COUNTY-U012
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402-U012
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OF-U012
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$155,000-U012
COUNTY-U012
CAPITAL-U012
PROJECTS-U012
FUND-U012
402,-U012
UNIT-U012
8174,-U012
ACCOUNT-U012
7521,-U012
BUILDINGS-U012
IMPROVEMENTS-U012
TO-U012
ACCOUNT-U012
7201,-U012
CONTRIBUTIONS-U012
TO-U012
OTHER-U012
AGENCIES;-U012
C.-U012
AUTHORIZE-U012
COUNTY-U012
ADMINISTRATIVE-U012
OFFICER-U012
TO-U012
EXECUTE-U012
AN-U012
AGREEMENT-U012
AROMAS-U012
WATER-U012
DISTRICT-U012
OUTLINING-U012
AGREEMENT-U012
TERMS-U012
FUNDING-U012
OF-U012
SPECIFIED-U012
WORK-U012
REPAYMENT-U012
VIA-U012
SUCCESSFUL-U012
PROPOSITION-U012
218-U012
ASSESSMENT-U012
DISTRICT;-U012
D.-U012
AUTHORIZE,-U012
ASSESSMENT-U012
DISTRICT-U012
FAIL,-U012
COUNTY-U012
FUNDS-U012
PROVIDED-U012
TO-U012
AROMAS-U012
WATER-U012
DISTRICT-U012
BE-U012
DEEMED-U012
A-U012
COUNTY-U012
CONTRIBUTION-U012
WITHOUT-U012
REPAYMENT.-U012
ENGINEER S REPORT - FREITAS &y� !�Appendix C
Preliminary Assessment District Costs
Oak Ridge Mutual Water Co.!Via Del Sol
CONSTRUCTION COSTS
Item # Description Ouanti Unit Unit Cost Cost
1 Enlarge San Juan Booster Pumps 1 ea. $ 10,000 $ 10,000
2 Connect to Existing Pipeline System 1 ea. $ 2,500 $ 2,500
3 8" Water Main Piping 5,500 If. $ 100 $ 550,000
4 8" Gate Valves 12 ea. $ 2,250 $ 27,000
5 6" Water Main Piping 6,500 If. $ 90 $ 585,000
6 6" Gate Valves 13 ea. $ 2,250 $ 29,250
7 Single 5/8" Water Service 61 ea. $ 2,500 $ 152,500
8 Fire Hydrants 12 ea. $ 3,000 $ 36,000
9 Booster Pump Station 1 ea. $ 100,000 $ 100,000
10 100,000 Gallon Tank 1 ea. $ 150,000 $ 150,000
11 SCADA Radio System 1 ea. $ 30,000 $ 30,000
Subtotal $ 1,672,250
Construction Contingencies 10.00% $ 167,225
Construction Total $ 1,839,475
OTHER CONSTRUCTION RELATED COSTS
I Aromas Water Connection Fee 61 ea. $ 10,843 $ 661,423
2 Buy in To CSD 98-1 61 ea. $ 4,032 $ 245,952
3 County of Monterey Permit Fees $ 10,000
4 Surveying, Engineering and Design fees 6% $ 110,369
5 Construction Inspection 6% $ 110,369
6 Appraisers Fee $ 15,000
7 Title Fees and Recording Fees $ 5,000
8 PG&E Service Fee $ 2,500
9 LAFCO Report Fee $ 10,000
10 Environmental Document $ 10,000
11 Easement Costs $ 10,000
Other Fees Total S 1,190,612
Total Construction Related Costs $ 3,030,087
ASSESSMENT DISTRICT COSTS
Assessment Fees
I Bond Counsel Fee 2.5% $ 75,752
2 Bond Counsel Expenses $ 3,250
3 Bond Counsel Additional Costs $ 7,500
4 Trustee's fee $ 5,000
Assessment Fees Subtotal $ 91,502
Bonding Fees
I Bond discount 2% of bond amount) 2% $ 60,602
2 Bond Printing, advertising and issue costs $ 10,000
Bonding Fees Subtotal $ 70,602
Assessment Engineering S 15,000
Total Assessment District Costs $ 177,104
ENGINEER'S ESTIMATE TOTAL COSTS $ 3,207,191
Cost Per Connection 61 $ 52,577
1
Oak Ridge Water System Cost Estimate.xis
1/21/2010-3:24 PM
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40285-U01
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3-U06
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OF-U012
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OF-U012
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SYSTEM;-U012
B.-U012
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$155,000-U012
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CAPITAL-U012
PROJECTS-U012
FUND-U012
402,-U012
UNIT-U012
8174,-U012
ACCOUNT-U012
7521,-U012
BUILDINGS-U012
IMPROVEMENTS-U012
TO-U012
ACCOUNT-U012
7201,-U012
CONTRIBUTIONS-U012
TO-U012
OTHER-U012
AGENCIES;-U012
C.-U012
AUTHORIZE-U012
COUNTY-U012
ADMINISTRATIVE-U012
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ENGINEER S REPORT - FREITAS &y� !�Appendix D
List of Interested Property Owners
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$155,000-U012
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PROJECTS-U012
FUND-U012
402,-U012
UNIT-U012
8174,-U012
ACCOUNT-U012
7521,-U012
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IMPROVEMENTS-U012
TO-U012
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7201,-U012
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ENGINEER S REPORT - FREITAS &y� !� Oak Ride Drive
1 141-071-015-000 GUELLO Ginny 19306 Oak Ride Drive Aromas
2 141-071-014-000 BEERS, Terry & Melissa
19312 Oak Ridge Drive Aromas
3 141-071-026-000 BONGERS, Hans 19364 Oak Ridge Drive Aromas
4 141-081-008 OWES Joe & Christine 19230 Ride Drive
Oak Aromas
5 141-071-025 BRONNAR, Lorran or Atkinson?
19355 Oak Ridge Drive Aromas
6 141-081-004 TAYLOR, Judy & BROWN, Shirley 19260 Oak Ride Drive Aromas
7 141-081-009 WOOLDRIDGE, Brent & Terri 19290 Oak Ridge Drive Aromas
8 141-081-010-000 BUENO, Juana & JAREGUI Oscar 19294 Oak Ridge Drive Aromas
9 141-071-003-000 ERAOLO Richard & Angie 3698 orwood Ave. San Jose
10 141-071-033-000 CHASCO, Maria inch 141-171-030) 19345 Oak Ridge Drive Aromas
11 141-081-012-000 CHU Gene & Joan 19210 Oak Ride Drive Aromas
12 141-071-019-000 CRANE, Scott 19388 Oak Ridge Drive Aromas
13 141-071-013-000 FONG, Frank & May 19920 Merritt Drive Cupertino
14
141-071-027-000 NTONIO, Jose & GONZALEZ,
Michaela
19366
Oak Ridge Drive
Aromas
15
141-071-041-000 DONNELLY, Beth & HARTFORD,
chard
19332
Oak Ridge Drive
Aromas
16 141-081-003-000 HUBBARD, Jon & Judi 19275 Oak Ridge Drive Aromas
17 141-081-013-000 KEIM, Janes & Dianne 774 Mays Blvd, StelO Incline Village
18 141-071-039-000 SAGAL, Mark & KEITH, Margaret 13940 Oak Ridge Drive Aromas
19 141-071-029-000 IVERMORE Michael 7468 Leafwood Drive Salinas
20 141-081-011-000 McCAULEY, Mac & Ann 19200 Oak Ridge Drive Aromas
21 141-071-016-000 THOMAS, Christopher & Heidi 19300 Oak Ridge Drive Aromas
22
141-071-035-000 CORONEL, Emilio & Lily Also
Sakra, Rosemary)
19341
Oak Ridge Drive
Aromas
23 141-071-022-000 UNEZ Juan & Ana 19356 Oak Ridge Drive Aromas
24 141-081-014-000 SCRODIN, Dan & Debbie 19240 Oak Ridge Drive Aromas
25 141-081-005-000 SWANSON, Randy & Denise 19285 Oak Ridge Drive Aromas
26 141-081-007-000 TAYLOR, Irene c/o Judy Taylo 19276 Oak Ridge Drive Aromas
27 141-071-038-000 TOMASELLO, Frank 19338 Oak Ridge Drive Aromas
28 141-071-018-000 KECK, Jeff& Candie 19392 Oak Ridge Drive Aromas
29 141-071-034-000 VEACH, Jack 19329 Oak Ridge Drive Aromas
30 141-071-028-000 WEBER, Mark 19370 Oak Ridge Drive Aromas
31 141-071-017-000 WEBSTER, John & Oralee 19384 Oak Ridge Drive Aromas
32 141-071-040-000 UMARAN Andrew & Carol 19336 Oak Ridge Drive Aromas
1331 141-011-005-000 HIGGENBOTTOM, Dorothy Dumbarton Rd Aromas
16
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MG86107-U03
AS86126-U03
AS86127-U03
AI90285-U03
DO90680-U03
C1-U03
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DOCUMENTS-U03
4/16/2010-U04
RIVASR-U04
14836-U05
3-U06
CONSIDER-U07
FOLLOWING-U07
STAFF-U07
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MONTEREY-U08
COUNTY-U08
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ROBERT-U09
RIVASR-U10
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OF-U012
$155,000-U012
COUNTY-U012
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$155,000-U012
COUNTY-U012
CAPITAL-U012
PROJECTS-U012
FUND-U012
402,-U012
UNIT-U012
8174,-U012
ACCOUNT-U012
7521,-U012
BUILDINGS-U012
IMPROVEMENTS-U012
TO-U012
ACCOUNT-U012
7201,-U012
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TO-U012
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WITHOUT-U012
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ENGINEER S REPORT - FREITAS &y�!!� Via Del Sol Area
Parcel # Name House # Street city
1 127-171-015-000 MONROE, Roger and Dorinda 1101 Via Del Sol Salinas
2
127-171-014-000 MOLLER, Jay Et Al Chiodo,
Frank]
1125
Via Del Sol
Salinas
3 127-171-029-000 ROGERS, Timothy 1143 Via Del Sol Salinas
4 127-171-030-000 HUFFSTUTLAT, Steven 1145 Via Del Sol Salinas
5 127-171-028-000 CONTRERAS, Pablo & Alicia 1141 Via Del Sol Salinas
6 127-171-012-000 LEMMON, Jason & Katie 1147 Via Del Sol Salinas
7
127-171-011-000 DOUCET, Reginald, Jr. &
Odessa
1149
Via Del Sol
Salinas
8
127-171-010-000 HOLLOWELL, Stanley
S.Peterson-Dad)
1155
Via Del Sol
Salinas
9- 197-1721-001-000 PERALES No- an &Martha 1146 Via Del Sol SRIinn-q
10 127-171-026-000 McGOWAN, Glen & Sandra 1177 Via Del Sol Salinas
11
127-171-027-000 KUSANOVICH, Stephen &
Laura
1169
Via Del Sol
Salinas
12 127-192-002-000 RUSSO, Jack, Jr. & Julie 1179 Via Del Sol Salinas
13
127-191-019-000 CHITWOOD, Howard &
Charlene
1174
Via Del Sol
Salinas
14 127-191-018-000 PERRY, Robert & Martha 1172 Via Del Sol Salinas
15 127-191-013-000 PLACENCIA, Horacio 1178 Via Del Sol Salinas
16 127-191-015-000 PERALES, Rita Trust 1148 Via Del Sol Salinas
17 127-191-022-000 BURL, Emiliano & Lilia 5900 Via Del Sol Salinas
18 127-191-029-000 NUNEZ, Robert 1182 Via Del Sol Salinas
19 127-191-024-000 BENZO Elias & Sandra 1180 Via Del Sol Salinas
20 127-191-009-000 ELDER, Daryl & Alisa Salinas
21 127-191-010-000 BOBBITT, Peter & Donna 1184 1/2 Via Del Sol Salinas
22 127-191-011-000 BRYAN, Jack & Barbara 1184 Via Del Sol Salinas
23 127-191-008-000 ELDER, Daryl & Alisa 1188 Via Del Sol Salinas
24 127-191-034-000 BARAJAS, Miguel & Leonor 1226 Via Del Sol Salinas
25 127-191-035-000 DONNELLY, Ercilia & Mark 1228 Via Del Sol Salinas
26 127-191-031-000 SOLANO, Robert & Dava 1224 Via Del Sol Salinas
27 127-191-032-000 TOLF, Doris 1222 A Via Del Sol Salinas
28 127-191-033-000 PULSEY, David & Deborah 1192 Via Del Sol Salinas
17
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