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a. Approve Amendment No. 7 to Professional Services Agreement No. A-10268 with Cascade Software Systems, Inc. to continue to provide services associated with maintenance and modifications to the Windows-based Cost Accounting Management System (Win-CAMS) for the Resource Management Agency, including maintenance to the interface between Win-CAMS and Advantage, the County's financial system, in the amount of $35,013.96 for a total amount not to exceed $403,061.47 for a term through June 30, 2013; and
b. Authorize the Contracts/Purchasing Officer to execute Amendment No. 7 to Professional Services Agreement No. A-10268 and future amendments that do not significantly alter the scope of work or change the approved Agreement amount.
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RECOMMEDATIONS:
It is recommended that the Board of Supervisors:
a. Approve Amendment No. 7 to Professional Services Agreement No. A-10268 with Cascade Software Systems, Inc. to continue to provide services associated with maintenance and modifications to the Windows-based Cost Accounting Management System (Win-CAMS) for the Resource Management Agency, including maintenance to the interface between Win-CAMS and Advantage, the County's financial system, in the amount of $35,013.96 for a total amount not to exceed $403,061.47 for a term through June 30, 2013; and
b. Authorize the Contracts/Purchasing Officer to execute Amendment No. 7 to Professional Services Agreement No. A-10268 and future amendments that do not significantly alter the scope of work or change the approved Agreement amount.
SUMMARY/DISCUSSION:
On September 13, 2005, the Board of Supervisors approved Professional Services Agreement (PSA) No. A-10268 with Cascade Software Systems, Inc. in the amount of $42,000 to provide maintenance and modifications to the Windows-based Cost Accounting Management Systems (Win-CAMS) database for the Public Works and Planning and Building Inspection Departments for a term through June 30, 2006.
On March 28, 2006, the Board of Supervisors approved Amendment No. 1 to PSA No. A-10268 in the amount of $55,000 for a total amount not to exceed $97,000 to provide additional services relating to the creation and implementation of a single Win-CAMS database for the Resource Management Agency (RMA) by combining the Public Works, Planning, and Building Services Departments' databases for Fiscal Year (FY) 2006-2007 and extended the term through June 30, 2007.
On January 9, 2007, the Board of Supervisors approved Amendment No. 2 to PSA No. A-10268 in the amount of $60,000 for a total amount not to exceed $157,000 to provide additional services relating to the implementation of a single Win-CAMS database for the RMA and additional maintenance and modifications for incorporation of General Services into the database for FY 2007-2008 and extended the term through June 30, 2008.
On March 25, 2008, the Board of Supervisors approved Amendment No. 3 to PSA No. A-10268 in the amount of $40,000 for a total amount not to exceed $197,000 to continue to provide services associated with maintenance and modifications to Win-CAMS for the RMA for FY 2008-2009 and extended the term through June 30, 2009.
On June 2, 2009, the Board of Supervisors approved Amendment No. 4 to PSA No. A-10268 in the amount of $101,700 for a total amount not to exceed $298,700 to continue to provide services associated with maintenance and modifications to Win-CAMS for the RMA through December 31, 2010 and extended the term through December 31, 2010.
On September 28, 2010, the Board of Supervisors approved Amendment No. 5 to PSA No. A-10268 in the amount of $35,000 for a total amount not to exceed $333,700 to continue to provide services associated with maintenance and modifications to Win-CAMS for the RMA through December 31, 2011 and extended the term through December 31, 2011.
On August 23, 2011, the Board of Supervisors approved Amendment No. 6 to PSA No. A-10268 in the amount of $34,347.51 for a total amount not to exceed $368,047.51 to continue to provide services associated with maintenance and modifications to Win-CAMS for the RMA through June 30, 2012, as well as provide for an interface between Win-CAMS and Advantage, the County's financial system, and extended the term through June 30, 2012.
Amendment No. 7 provides for continued services associated with maintenance and modifications to Win-CAMS for the RMA for FY 2012-2013, as well as provide maintenance to the interface between Win-CAMS and Advantage. Amendment No. 7 will increase this PSA by $35,013.96 for a total amount not to exceed $403,061.47 and extend the term through June 30, 2013.
OTHER AGENCY INVOLVEMENT:
County Counsel, Auditor-Controller and Risk Management Offices have reviewed and approved Amendment No. 7 as to form and legality, and fiscal and insurance provisions, respectively.
FINANCING:
The cost of Amendment No. 7 was budgeted in the FY 2012-2013 Resource Management Agency Administration adopted budget (Fund 001, Department 3000, Unit 8222, Account 6613).
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Prepared by: Augusto C. Capinguian, Finance Manager II
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Approved by: Benny J. Young, P.E., RMA Director
Attachments: Amendment No. 7