Title
a. Approve and authorize the Library Director or their designee to execute the first amendment to the agreement made by and between County of Monterey, and AMS.NET, Inc to provide products, technologies, and services to establish IT Infrastructure through Erate with AMS.NET, Inc for the new library being built in Bradley and to provide an infrastructure upgrade to the Soledad Library, extending the agreement an additional one (1) year period (July 1, 2025, through June 30, 2026) for a revised full agreement term of July 1, 2024 through June 30, 2026, in a not to exceed amount of $115,634.
b. Authorize the Library Director or their designee to sign up to three (3) future amendments to this agreement where the total amendments do not significantly change the scope of work, do not cause an increase of more than 10% ($11,563) of the original contract amount and do not increase the total contract amount above $127,197.
Report
RECOMMENDATION:
a. Approve and authorize the Library Director or their designee to execute the first amendment to the agreement made by and between County of Monterey, and AMS.NET, Inc to provide products, technologies, and services to establish IT Infrastructure through Erate with AMS.NET, Inc for the new library being built in Bradley and to provide an infrastructure upgrade to the Soledad Library, extending the agreement an additional one (1) year period (July 1, 2025, through June 30, 2026) for a revised full agreement term of July 1, 2024 through June 30, 2026, in a not to exceed amount of $115,634.
b. Authorize the Library Director or their designee to sign up to three (3) future amendments to this agreement where the total amendments do not significantly change the scope of work, do not cause an increase of more than 10% ($11,563) of the original contract amount and do not increase the total contract amount above $127,197.
SUMMARY/DISCUSSION:
The purpose of this extension is to be able to pay ERATE discounted pricing for technology services to be rendered to Bradley Library, which has yet to be built. These services provided by AMS.Net, Inc. will enable the County to ensure a reliable source for internet access for the community members of Bradley and Soledad. The project for Bradley will provide the internet cabling, internet technology rack, and data ports for the new Library. The project for Soledad will replace existing internet cables upgrading to Cat 6 and move the internet technology rack. This project is 85% funded by Erate, 15% funded by the Library. Thus, total costs to the County will be $17,345. This Agreement is for a not-to-exceed aggregate amount for this vendor of $115,634.
AMS.Net, Inc. was the best bidder under a competitive RFP bidding process through Erate.
FINANCING:
Funds for these services are contained within the approved budget allocations of the department utilizing the services. Expenditures will depend on the actual services requested by the County.
OTHER AGENCY INVOLVEMENT:
County Counsel have reviewed and approved the Agreement as to form. The Office of the Auditor-Controller has reviewed and approved as to fiscal provisions.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
These actions will help ensure the timely provision of necessary services to all County Departments.
Mark a check to the related board of Supervisors Strategic Initiatives
Economic Development
___ Administration
x Health & Human Services
x Infrastructure
X Public Safety
Prepared by: Kris Amaral, Managing Librarian
Approved by: Hillary Theyer, Library Director
Attachments:
1. AMS.Net County Standard Agreement and Exhibit A and B