Title
a. Approve and authorize the Director of Health or Assistant Director of Health to sign a one (1) year Agreement (August 1, 2017 to July 31, 2018) with Wolters Kluwer Health, UpToDate, Inc. to provide an UpToDate Anywhere Electronic Clinical Resource Subscription, for a total contract amount not to exceed $9,900;
b. Accept the recommendations of the Director of Health regarding modifications to the ‘Insurance’ and ‘Royalties and Inventions’ provisions in the Agreement; and
c. Authorize the Director of Health or Assistant Director of Health to sign up to three (3) future amendments that do not exceed ten percent (10%) ($990) of the original Agreement amount and do not significantly alter the scope of services.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director of Health or Assistant Director of Health to sign a one (1) year Agreement (August 1, 2017 to July 31, 2018) with Wolters Kluwer Health, UpToDate, Inc. to provide an UpToDate Anywhere Electronic Clinical Resource Subscription, for a total contract amount not to exceed $9,900;
b. Accept the recommendations of the Director of Health regarding modifications to the ‘Insurance’ and ‘Royalties and Inventions’ provisions in the Agreement; and
c. Authorize the Director of Health or Assistant Director of Health to sign up to three (3) future amendments that do not exceed ten percent (10%) ($990) of the original Agreement amount and do not significantly alter the scope of services.
SUMMARY/DISCUSSION:
Wolters Kluwer Health, UpToDate, Inc. (UpToDate) is the leading web-based clinical research tool utilized in clinic settings to obtain answers to clinical questions, including the latest evidence and clinical expertise to provide specific, practical recommendations for diagnosis and treatment.
Approval of the recommended action will provide Health Department Behavioral Health Bureau psychiatrists and mid-levels access to this valuable clinical resource tool in providing current and up-to-date medical information and resources at the point of patient care. Included in this contract, at no additional cost, is the functionality of UpToDate Anywhere. This enhancement will allow for psychiatrists and mid-level access to UpToDate from any internet-enabled device including desktop computers, laptops, and mobile devices, in addition to the benefit of the authorized user accruing a .5 Category Continuing Medical Education (CME) credit for every search they conduct in UpToDate.
Since 2015, the Health Department/Clinic Services has contracted with UpToDate utilizing the County’s Standard Agreement with modification to the insurance requirements. Risk has reviewed and cannot approve the deletion of Section 9.04-Other Requirements. The Contractor has provided proof of commercial general liability and automobile liability, however, cannot provide the County’s required additional insured and primary and non-contributory endorsements. The Health Department recommends moving forward as this is an internet-based subscription service that will not require on-site training or assistance.
While this work is not directly in support of a Health Department strategic initiative, it is in support of one or more of the ten essential public health services, specifically: 3) Inform, educate, and empower people about health issues.
OTHER AGENCY INVOLVEMENT:
County Counsel, the Auditor-Controller and Contracts/Purchasing have reviewed and approved the Agreement. Risk Management has reviewed and cannot approve the deletion of the County insurance standard, Section 9.04 ‘Other Requirements.’
FINANCING:
This Agreement is funded by Federal Funding Participation (FFP), Realignment, and Mental Health Services Act (MHSA) funds. The funds ($9,900) for FY 2017-18, for this Agreement are included in the Health Department’s Behavioral Health Bureau (HEA012, Unit 8410) FY 2017-18 Adopted Budget.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Check the related Board of Supervisors Strategic Initiatives:
☐Economic Development:
• Through collaboration, strengthen economic development to ensure a diversified and healthy economy.
X Administration:
• Promote an organization that practices efficient and effective resource management and is recognized for responsiveness, strong customer orientation, accountability and transparency.
☐Health & Human Services:
• Improve health and quality of life through County supported policies, programs, and services; promoting access to equitable opportunities for healthy choices and healthy environments in collaboration with communities.
☐Infrastructure:
• Plan and develop a sustainable, physical infrastructure that improves the quality of life for County residents and supports economic development results.
☐Public Safety:
• Create a safe environment for people to achieve their potential, leading businesses and communities to thrive and grow by reducing violent crimes as well as crimes in general.
Prepared by: Gloria Rodriguez, Management Analyst II, 8986
Approved by: Elsa Jimenez, Director of Health, 4526
Attachment:
Agreement is on file with the Clerk of the Board.