Title
a. Approve and authorize the Director or designee of the Department of Social Services to sign Amendment No. 1 to Agreement #5010-452 with Access Support Network for the operation of a Homeless Outreach and Engagement Services System in the County of Monterey by adding $135,000 for a new contract total of $335,000 with no change to the contract term of July 1, 2024 through June 30, 2025; and
b. Authorize the Director or designee of the Department of Social Services to sign up to three amendments to this Agreement where the total amendments do not exceed 10% ($33,500) of the amended contract amount, do not significantly change the scope of work, and do not exceed the maximum aggregate amount of $368,500.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director or designee of the Department of Social Services to sign Amendment No. 1 to Agreement #5010-452 with Access Support Network for the operation of a Homeless Outreach and Engagement Services System in the County of Monterey by adding $135,000 for a new contract total of $335,000, with no change to the contract term of July 1, 2024 - June 30, 2025; and
b. Authorize the Director or designee of the Department of Social Services to sign up to three amendments to this Agreement where the total amendments do not exceed 10% ($33,500) of the amended contract amount, do not significantly change the scope of work, and do not exceed the maximum aggregate amount of $368,500.
SUMMARY/DISCUSSION:
This Amendment reduces the Homeless Housing, Assistance and Prevention Round Four (HHAP-4) Grant allocation to $100,000, adds $200,000 from the Permanent Local Housing Allocation Program (PLHA), and adds $35,000 in County Funds for a net increase of $135,000 and new contract total of $335,000. This Amendment supports a collaborative effort with the local Continuum of Care provider, the Coalition of Homeless Services Providers (CHSP). In addition to the County’s contribution, CHSP will also engage in an agreement for $121,276.12 to support the overall operational costs. The original agreement provides for the operation of a Homeless Outreach and Engagement Services System providing urgent response to engage and support individuals experiencing homelessness 7 days a week, from 9 am to 5 pm throughout the County of Monterey.
Access Support Network (ASN) connects individuals to needed resources such as sheltering, social services, mental health, substance abuse treatment, medical health services, financial benefits, transportation, meals, emergency shelter, bridge housing, and long-term housing. The $35,000 in County Funds was previously approved during the budget process for the Department of Social Services (DSS) to provide resources for outreach staff such as motel vouchers, bus passes, and fuel cards to support program participants with their housing, health, and employment goals. In prior years, DSS purchased the resources directly and issued them to the contractor in batches, however the purchasing of the items will be transitioned to ASN to streamline the process. ASN provides intensive and persistent outreach to build trust with unsheltered clients to encourage them to accept services and develop a comprehensive housing plan. Best practices for homeless outreach include incorporating supportive services to ensure clients are successful with their housing plan.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and approved the Agreements as to form, as has the Auditor-Controller’s Office as to financial provisions.
FINANCING:
This agreement is funded with $200,000 in Permanent Local Housing Allocation (PLHA) through an MOU received with Housing and Community Development, $100,000 in Homeless Housing, Assistance and Prevention Round Four (HHAP-4) Grant, and $35,000 in County General Fund. Sufficient appropriations and estimated revenues for SOC004 are included in the FY2024-25 Adopted Budget.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This agreement correlates to the Public Safety, Health & Human Services, and Administration Strategic Initiatives adopted by the Board of Supervisors by providing supportive services and field response to high-risk individuals experiencing homelessness.
Check the related Board of Supervisors Strategic Initiatives:
__Economic Development
X_Administration
X_Health & Human Services
__Infrastructure
X_Public Safety
Prepared by: Prepared by: Alex Soltero, Management Analyst II, x3584
Approved by: Roderick Franks, Director, x4430
Attachment: Amendment No.1
Original Agreement
Proposed agreement is on file with Clerk of the Board as an attachment to this Board Report