File #: RES 23-147    Name: CalOES 130 Authorized Agent Authorization 2023
Type: BoS Resolution Status: Passed
File created: 8/4/2023 In control: Board of Supervisors
On agenda: 8/22/2023 Final action: 8/22/2023
Title: a. Adopt a Resolution authorizing the Department of Emergency Management (DEM) to submit CalOES Form 130 designating County staff titles authorized to execute documents and applications for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act (CDAA); and b. Designate and Authorize County staff titles of Director of Emergency Management, Emergency Services Manager, and Assistant County Administrative Officer to execute grant documents and applications for the California Disaster Assistance Act (CDAA); and c. Authorize Department of Emergency Management to receive future awards from the California Disaster Assistance Act (CDAA)
Attachments: 1. Board Report, 2. Attachment A Resolution Designating staff for CDAA, 3. Attachment B OES-FPD-130, 4. Completed Board Order Item No. 59, 5. Completed Resolution Item No. 59

Title

a. Adopt a Resolution authorizing the Department of Emergency Management (DEM) to submit CalOES Form 130 designating County staff titles authorized to execute documents and applications for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act (CDAA); and

b. Designate and Authorize County staff titles of Director of Emergency Management, Emergency Services Manager, and Assistant County Administrative Officer to execute grant documents and applications for the California Disaster Assistance Act (CDAA); and

c. Authorize Department of Emergency Management to receive future awards from the California Disaster Assistance Act (CDAA)

 

Report

RECOMMENDATION:

It is recommended that the Board of Supervisors:

a. Adopt a Resolution authorizing the Department of Emergency Management (DEM) to submit CalOES Form 130 designating County staff titles authorized to execute documents and applications for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act (CDAA); and

b. Designate and Authorize County staff titles of Director of Emergency Management, Emergency Services Manager, and Assistant County Administrative Officer to execute grant documents and applications for the California Disaster Assistance Act (CDAA); and

c. Authorize Department of Emergency Management to receive future awards from the California Disaster Assistance Act (CDAA)

 

SUMMARY:

This resolution will designate the local government staff titles of Director of Department of Emergency Management, Emergency Services Manager, and Assistant County Administrative Officer as having the authority to execute documents and coordinate with CalOES on behalf of the County of Monterey as required for participation within CalOES Authorized Agent protocol of the CDAA Program.

 

DISCUSSION:

The County of Monterey experienced significant widespread damage from a succession of winter storms consistently each year and is in the process of managing several disaster and pandemic events.  County staff is actively working with CalOES to secure CDAA funding for reimbursement with the recent winter storms. An application has been submitted by the Department of Emergency Management for the County to participate in State and federally funded programs aimed at aiding local jurisdictions.  Due to DEMs reorganization CalOES requested an update to CalOES Form 130 Agent Authorization for the CDAA program designating County staff titles as authorized representatives.  The designees will execute assurance, applications, documents, and claims for the purposes of obtaining financial assistance.  The State and federal administrative requirement designate a staff position by title rather than an individual name to eliminate the need to submit a new Resolution to the Board each time there is a change in personnel.

 

OTHER AGENCY INVOLVEMENT:

DEM coordinates applications and reporting efforts for the County of Monterey. The Auditor-Controller’s Office may be required to validate financial documentation, and to receive and distribute funds. The Chief Administrative Office (CAO) oversees DEM operations.  At their July 26, 2023, meeting, the Budget Committee supported their recommendations.

 

FINANCING:

This resolution has no impact to the FY2023-24 Adopted Budget

 

BOARD OF SUPERVISORS STRATEGIC INITIATIVES:

 

X Economic Development

X Administration

X Health & Human Services

X Infrastructure

X Public Safety

 

Prepared by:                     Bonnie Perez, Finance Manager I, x1974

 

Approved by:                     Kelsey A. Scanlon, MS Director of Department of Emergency Management,

x1902

 

Approved by:                     Nick Chiulos, Assistant County Administrative Officer, x5145

 

Attachments:

 

Board Report

Attachment A:  Resolution

Attachment B:  CalOES Form 130 to be signed by Chair Alejo