COMPLETED BOARD ORDER"�|E���43
Before the Board of Supervisors in and for the
County of Monterey, State of California
Agreement No. A-11907
a. Approve and authorize the Contracts/Purchasing Officer to sign a
Professional Services Agreement with California Youth Outreach to)
provide mentoring, outreach and intervention programs to support
the Silver Star Gang Prevention and Intervention grant in the
amount of $221,225 for the period October 1, 2010 through
February 29, 2012.
b. Authorize the Contracts/Purchasing Officer to sign up to three 3)
future amendments to this Agreement where the amendments
do not exceed ten percent 10%) of the original contract
amount and do not significantly change the scope of work.
Upon motion of Supervisor Armenta, seconded by Supervisor Potter, and carried by those
members present, effective January 11, 2011, the Board hereby:
a. Approved and authorized the Contracts/Purchasing Officer to sign a Professional Services
Agreement with California Youth Outreach to provide mentoring, outreach and intervention
programs to support the Silver Star Gang Prevention and Intervention grant in the amount of
$221,225 for the period October 1, 2010 through February 29, 2012.
b. Authorized the Contracts/Purchasing Officer to sign up to three 3) future amendments to this
Agreement where the amendments do not exceed ten percent 10%) of the original contract
amount and do not significantly change the scope of work.
PASSED AND ADOPTED this 11th day of January 2011, by the following vote, to wit:
AYES: Supervisors Armenta, Calcagno, Salinas, Parker, Potter
NOES: None
ABSENT: None
1, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in
the minutes thereof of Minute Book 75 for the meeting on January 11, 2011.
Dated: January 18, 2011 Gail T. Borkowski, Clerk of the Board of Supervisors
County of Monterey, State of California
By &a~nj~ e
Deputy
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SIGNED BOARD REPORT"�|E���MONTEREY COUNTY BOARD OF SUPERVISORS
MEETING: January 11, 2011 Consent AGENDA NO.:
SUBJECT: a. Approve and authorize the Purchasing Manager to sign a Professional Services
Agreement with California Youth Outreach to provide mentoring, outreach and
intervention programs to support the Silver Star Gang Prevention and
Intervention grant in the amount of $221,225 for the period October 1, 2010
through February 29, 2012.
b. Authorize the Purchasing Manager to sign up to three 3) future amendments to
this Agreement where the amendments do not exceed ten percent 10%) of the
original contract amount and do not significantly change the scope of work.
DEPARTMENT: Probation
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Purchasing Manager to sign a Professional Services Agreement with
California Youth Outreach to provide mentoring, outreach and intervention programs to support
the Silver Star Gang Prevention and Intervention grant in the amount of $221,225 for the period
October 1, 2010 through February 29, 2012.
b. Authorize the Purchasing Manager to sign up to three 3) future amendments to this Agreement
where the amendments do not exceed ten percent 10%) of the original contract amount and do
not significantly change the scope of work.
SUMMARY/ DISCUSSION:
The US Department of Health and Human Services HHS) Administration for Children and
Families ACF) has approved a grant award for the Probation Department in the amount of
$1,500,000. The grant provides funding for the Silver Star Gang Prevention and Intervention
SSGPI) Program during the length of the grant, October 1, 2010 through February 29, 2012.
As the lead agency, the Probation Department is disbursing funds and coordinating services
between all County agencies and community organizations participating in the programs
associated with the SSGPI grant.
Funding in the amount of $221,225 has been allocated to California Youth Outreach for a youth
mentoring program and outreach and intervention services. California Youth Outreach is a non-
profit agency providing services in collaboration with the grant-funded programs. The agency
will provide structured programs designed for youth from ages 10-18 that exhibit potential risk
factors for gang involvement and other social underachievement. These programs are designed
to provide the minor with the skills and confidence to become productive members of the
community.
OTHER AGENCY INVOLVEMENT:
The PSA has been approved by County Counsel as to legal form, by the Auditor-Controller's as
to fiscal terms, and by Risk Management as to insurance provisions.
FINANCING:
Funding in the amount of $221,225 is provided by the SSGPI federal allocation and has been
included in Department 2550, Unit 8162 for fiscal years 2010-11 and 2011-2012. There is no
additional cost to the County General Fund associated with this recommendation.
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SIGNED BOARD REPORT"�|E���Prepared by: Approved by:
Sandra Shaffer, 755-39W5
Management Analyst II
Date: r-t,&, D, Zc) 0
cc: Charles J. McKee, County Counsel
Michael Miller, Auditor-Controller
Manuel Rea
Chief Probation Officer
Date:
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AGREEMENT�T��"�|E��
�COUNTY OF MONTEREY AGREEMENT FOR PROFESSIONAL SERVICES
MORE THAN $100,000)*
This Professional Services Agreement Agreement") is made by and between the County of Monterey, a
political subdivision of the State of California hereinafter County") and California Youth Outreach
hereinafter CONTRACTOR").
In consideration of the mutual covenants and conditions set forth in this Agreement, the parties agree as
follows:
1. SERVICES TO BE PROVIDED. The County hereby engages CONTRACTOR to perform, and
CONTRACTOR hereby agrees to perform, the services described in Exhibit A in conformity with the terms of
this Agreement. The services are generally described as follows: Provide Mentoring program,
Street Outreach services, and South County Outreach programs supporting the Silver Star Gang
Prevention and Intervention Grant SSGPI).
2. PAYMENTS BY COUNTY. County shall pay the CONTRACTOR in accordance with the payment
provisions set forth in Exhibit A, subject to the limitations set forth in this Agreement. The total amount
payable by County to CONTRACTOR under this Agreement shall not exceed the sum of $ 221,225.00
3. TERM OF AGREEMENT. The term of this Agreement is from October 1, 2010 to
February 29, 2012 unless sooner terminated pursuant to the terms of this Agreement. This
Agreement is of no force or effect until signed by both CONTRACTOR and County and with County signing
last, and CONTRACTOR may not commence work before County signs this Agreement.
4. ADDITIONAL PROVISIONS/EXHIBITS. The following attached exhibits are incorporated herein by
reference and constitute a part of this Agreement:
Exhibit A Scope of Services/Payment Provisions
Exhibit B Basic Grant Guidelines
5. PERFORMANCE STANDARDS.
5.01. CONTRACTOR warrants that CONTRACTOR and CONTRACTOR's agents, employees, and
subcontractors performing services under this Agreement are specially trained, experienced, competent, and
appropriately licensed to perform the work and deliver the services required under this Agreement and are not
employees of the County, or immediate family of an employee of the County.
5.02. CONTRACTOR, its agents, employees, and subcontractors shall perform all work in a safe and
skillful manner and in compliance with all applicable laws and regulations. All work performed under this
Agreement that is required by law to be performed or supervised by licensed personnel shall be performed in
accordance with such licensing requirements.
*Approved by County Board of Supervisors on 1-11-11
Revised PSA Form More Than $100,000 1 of 8 Project ID: CA Youth Outreach
Oct. 1, 2010 Feb. 29, 2012
Not to Exceed: $221,225.00
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AGREEMENT�T��"�|E��
�5.03. CONTRACTOR shall furnish, at its own expense, all materials, equipment, and personnel necessary
to carry out the terms of this Agreement, except as otherwise specified in this Agreement. CONTRACTOR
shall not use County premises, property including equipment, instruments, or supplies) or personnel for any
purpose other than in the performance of its obligations under this Agreement.
6. PAYMENT CONDITIONS.
6.01. CONTRACTOR shall submit to the Contract Administrator an invoice on a form acceptable to
County. If not otherwise specified, the CONTRACTOR may submit such invoice periodically or at the
completion of services, but in any event, not later than 30 days after completion of services. The invoice shall
set forth the amounts claimed by CONTRACTOR for the previous period, together with an itemized basis for
the amounts claimed, and such other information pertinent to the invoice as the County may require. The
Contract Administrator or his or her designee shall certify the invoice, either in the requested amount or in such
other amount as the County approves in conformity with this Agreement, and shall promptly submit such
invoice to the County Auditor-Controller for payment. The County Auditor-Controller shall pay the amount
certified within 30 days of receiving the certified invoice.
6.02. CONTRACTOR shall not receive reimbursement for travel expenses unless set forth in this
Agreement.
7. TERMINATION.
7.01. During the term of this Agreement, the County may terminate the Agreement for any reason by
giving written notice of termination to the CONTRACTOR at least thirty 30) days prior to the effective date of
termination. Such notice shall set forth the effective date of termination. In the event of such termination, the
amount payable under this Agreement shall be reduced in proportion to the services provided prior to the date of
termination.
7.02. The County may cancel and terminate this Agreement for good cause effective immediately upon
written notice to CONTRACTOR. Good cause" includes the failure of CONTRACTOR to perform the
required services at the time and in the manner provided under this Agreement. If County terminates this
Agreement for good cause, the County may be relieved of the payment of any consideration to
CONTRACTOR, and the County may proceed with the work in any manner, which County deems proper. The
cost to the County shall be deducted from any sum due the CONTRACTOR under this Agreement.
8. INDEMNIFICATION. CONTRACTOR shall indemnify, defend, and hold harmless the County, its
officers, agents, and employees, from and against any and all claims, liabilities, and losses whatsoever
including damages to property and injuries to or death of persons, court costs, and reasonable attorneys' fees)
occurring or resulting to any and all persons, firms or corporations furnishing or supplying work, services,
materials, or supplies in connection with the performance of this Agreement, and from any and all claims,
liabilities, and losses occurring or resulting to any person, firm, or corporation for damage, injury, or death
arising out of or connected with the CONTRACTOR's performance of this Agreement, unless such claims,
liabilities, or losses arise out of the sole negligence or willful misconduct of the County. CONTRACTOR's
performance" includes CONTRACTOR's action or inaction and the action or inaction of CONTRACTOR's
officers, employees, agents and subcontractors.
Revised PSA Form More Than $100,000 2 of 8 Project ID:Oc Oct. 1 1, 2 2001 0 0 Feb. eab29, 2012
Not to Exceed: $221,225.00
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AGREEMENT�T��"�|E��
�9.0 INSURANCE.
9.01 Evidence of Coverage:
Prior to commencement of this Agreement, the Contractor shall provide a Certificate of
Insurance" certifying that coverage as required herein has been obtained. Individual endorsements
executed by the insurance carrier shall accompany the certificate. In addition a certified copy of
the policy or policies shall be provided by the Contractor upon request.
This verification of coverage shall be sent to the County's, Contracts/Purchasing Department,
unless otherwise directed. The Contractor shall not receive a Notice to Proceed" with the work
under this Agreement until it has obtained all insurance required and such, insurance has been
approved by the County. This approval of insurance shall neither relieve nor decrease the liability
of the Contractor.
9.02 Qualifying Insurers:
All coverage's, except surety, shall be issued by companies which hold a current policy holder's
alphabetic and financial size category rating of not less than A- VII, according to the current
Best's Key Rating Guide or a company of equal financial stability that is approved by the
County's Purchasing Manager.
9.03 Insurance Coverage Requirements: Without limiting CONTRACTOR's duty to indemnify,
CONTRACTOR shall maintain in effect throughout the term of this Agreement a policy or
policies of insurance with the following minimum limits of liability:
Commercial general liability insurance, including but not limited to premises and operations,
including coverage for Bodily Injury and Property Damage, Personal Injury, Contractual Liability,
Broadform Property Damage, Independent Contractors, Products and Completed Operations, with
a combined single limit for Bodily Injury and Property Damage of not less than $1,000,000 per
occurrence.
Exemption/Modification Justification attached; subject to approval).
Business automobile liability insurance, covering all motor vehicles, including owned, leased,
non-owned, and hired vehicles, used in providing services under this Agreement, with a combined
single limit for Bodily Injury and Property Damage of not less than $1,000,000 per occurrence.
Exemption/Modification Justification attached; subject to approval).
Workers' Compensation Insurance, if CONTRACTOR employs others in the performance of this
Agreement, in accordance with California Labor Code section 3700 and with Employer's Liability
limits not less than $1,000,000 each person, $1,000,000 each accident and $1,000,000 each
disease.
Exemption/Modification Justification attached; subject to approval).
Professional liability insurance, if required for the professional services being provided, e.g.,
those persons authorized by a license to engage in a business or profession regulated by the
California Business and Professions Code), in the amount of not less than $1,000,000 per claim
and $2,000,000 in the aggregate, to cover liability for malpractice or errors or omissions made in
the course of rendering professional services. If professional liability insurance is written on a
claims-made" basis rather than an occurrence basis, the CONTRACTOR shall, upon the
expiration or earlier termination of this Agreement, obtain extended reporting coverage tail
Revised PSA Form More Than $100,000 3 of 8 Project ID: CA Youth Outreach
Oct. 1, 2010 Feb. 29, 2012
Not to Exceed: $221,225.00
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SIGNIFICANTLY-U012
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SCOPE-U012
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AGREEMENT�T��"�|E��
�coverage") with the same liability limits. Any such tail coverage shall continue for at least three
years following the expiration or earlier termination of this Agreement.
Exemption/Modification Justification attached; subject to approval).
9.04 Other Insurance Requirements.
All insurance required by this Agreement shall be with a company acceptable to the County and
issued and executed by an admitted insurer authorized to transact Insurance business in the State
of California. Unless otherwise specified by this Agreement, all such insurance shall be written on
an occurrence basis, or, if the policy is not written on an occurrence basis, such policy with the
coverage required herein shall continue in effect for a period of three years following the date
CONTRACTOR completes its performance of services under this Agreement.
Each liability policy shall provide that the County shall be given notice in writing at least thirty
days in advance of any endorsed reduction in coverage or limit, cancellation, or intended non-
renewal thereof. Each policy shall provide coverage for Contractor and additional insureds with
respect to claims arising from each subcontractor, if any, performing work under this Agreement,
or be accompanied by a certificate of insurance from each subcontractor showing each
subcontractor has identical insurance coverage to the above requirements.
Commercial s?eneral liability and automobile liability policies shall provide an endorsement
naming the County of Monterey, its officers, agents, and employees as Additional Insureds with
respect to liability arising out of the CONTRACTOR'S work, including going and completed
operations, and shall further provide that such insurance is primary insurance to any insurance or
self-insurance maintained by the County and that the insurance of the Additional Insureds shall
not be called upon to contribute to a loss covered by the CONTRACTOR'S insurance. The
required endorsement form for Commercial General Liability Additional Insured is ISO Form CG
20 10 11-85 or CG 20 10 10 01 in tandem with CG 20 37 10 01 2000). The required
endorsement form for Automobile Additional Insured endorsement is ISO Form CA 20 48 02 99.
Prior to the execution of this Agreement by the County, CONTRACTOR shall file certificates of
insurance with the County's contract administrator and County's Contracts/Purchasing Division,
showing that the CONTRACTOR has in effect the insurance required by this Agreement. The
CONTRACTOR shall file a new or amended certificate of insurance within five calendar days
after any change is made in any insurance policy, which would alter the information on the
certificate then on file. Acceptance or approval of insurance shall in no way modify or change the
indemnification clause in this Agreement, which shall continue in full force and effect.
CONTRACTOR shall at all times during the term of this Agreement maintain in force the
insurance coverage required under this Agreement and shall send, without demand by County,
annual certificates to County's Contract Administrator and County's Contracts/Purchasing
Division. If the certificate is not received by the expiration date, County shall notify
CONTRACTOR and CONTRACTOR shall have five calendar days to send in the certificate,
evidencing no lapse in coverage during the interim. Failure by CONTRACTOR to maintain such
insurance is a default of this Agreement, which entitles County, at its sole discretion, to terminate
this Agreement immediately.
Revised PSA Form More Than $100,000 4 of 8 Project ID: CA Youth Outreach
Oct. 1, 2010 Feb. 29, 2012
Not to Exceed: $221,225.00
BIB]
40611-U01
AGREEMENT-U02
LI21329-U03
FO96183-U03
FO96184-U03
FO97017-U03
MG97055-U03
AS97081-U03
AS97084-U03
AI97450-U03
DO98171-U03
C1-U03
GENERAL-U03
DOCUMENTS-U03
2/1/2011-U04
BORENM-U04
15902-U05
2-U06
A.-U07
APPROVE-U07
AUTHORIZE-U07
THE-U07
CONTRACTS-U07
/-U07
PURCHASING-U07
OFFICER-U07
TO-U07
SIGN-U07
A-U07
255-PROBATION-U08
SHAFFER-U09
SANDRA-U09
SHAFFERS-U10
12/20/2010-U011
PROFESSIONAL-U012
SERVICES-U012
AGREEMENT-U012
CALIFORNIA-U012
YOUTH-U012
OUTREACH-U012
TO-U012
PROVIDE-U012
MENTORING,-U012
OUTREACH-U012
INTERVENTION-U012
PROGRAMS-U012
TO-U012
SUPPORT-U012
THE-U012
SILVER-U012
STAR-U012
GANG-U012
PREVENTION-U012
INTERVENTION-U012
GRANT-U012
IN-U012
THE-U012
AMOUNT-U012
OF-U012
$221,225-U012
THE-U012
PERIOD-U012
OCTOBER-U012
1,-U012
2010-U012
THROUGH-U012
FEBRUARY-U012
29,-U012
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B.-U012
AUTHORIZE-U012
THE-U012
CONTRACTS-U012
/-U012
PURCHASING-U012
OFFICER-U012
TO-U012
SIGN-U012
UP-U012
TO-U012
THREE-U012
3)-U012
FUTURE-U012
AMENDMENTS-U012
TO-U012
AGREEMENT-U012
THE-U012
AMENDMENTS-U012
DO-U012
EXCEED-U012
TEN-U012
PERCENT-U012
10%)-U012
OF-U012
THE-U012
ORIGINAL-U012
CONTRACT-U012
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THE-U012
SCOPE-U012
OF-U012
WORK.-U012
AGREEMENT�T��"�|E��
�10. RECORDS AND CONFIDENTIALITY.
10.01 Confidentiality. CONTRACTOR and its officers, employees, agents, and subcontractors shall
comply with any and all federal, state, and local laws which provide for the confidentiality of
records and other information. CONTRACTOR shall not disclose any confidential records or other
confidential information received from the County or prepared in connection with the performance
of this Agreement, unless County specifically permits CONTRACTOR to disclose such records or
information. CONTRACTOR shall promptly transmit to County any and all requests for
disclosure of any such confidential records or information. CONTRACTOR shall not use any
confidential information gained by CONTRACTOR in the performance of this Agreement except
for the sole purpose of carrying out CONTRACTOR's obligations under this Agreement.
10.02 Courtly Records. When this Agreement expires or terminates, CONTRACTOR shall return to
County any County records which CONTRACTOR used or received from County to perform
services under this Agreement.
10.03 Maintenance of Records. CONTRACTOR shall prepare, maintain, and preserve all reports and
records that may be required by federal, state, and County rules and regulations related to services
performed under this Agreement. CONTRACTOR shall maintain such records for a period of at
least three years after receipt of final payment under this Agreement. If any litigation, claim,
negotiation, audit exception, or other action relating to this Agreement is pending at the end of the
three year period, then CONTRACTOR shall retain said records until such action is resolved.
10.04 Access to and Audit of Records. The County shall have the right to examine, monitor and audit
all records, documents, conditions, and activities of the CONTRACTOR and its subcontractors
related to services provided under this Agreement. Pursuant to Government Code section 8546.7,
if this Agreement involves the expenditure of public funds in excess of $10,000, the parties to this
Agreement may be subject, at the request of the County or as part of any audit of the County, to
the examination and audit of the State Auditor pertaining to matters connected with the
performance of this Agreement for a period of three years after final payment under the
Agreement.
10.05 Royalties and Inventions. County shall have a royalty-free, exclusive and irrevocable license to
reproduce, publish, and use, and authorize others to do so, all original computer programs,
writings, sound recordings, pictorial reproductions, drawings, and other works of similar nature
produced in the course of or under this Agreement. CONTRACTOR shall not publish any such
material without the prior written approval of County.
11. NON-DISCRIMINATION. During the performance of this Agreement, CONTRACTOR, and its
subcontractors, shall not unlawfully discriminate against any person because of race, religious creed, color,
sex, national origin, ancestry, physical disability, mental disability, medical condition, marital status, age
over 40), or sexual orientation, either in CONTRACTOR's employment practices or in the furnishing of
services to recipients. CONTRACTOR shall ensure that the evaluation and treatment of its employees and
applicants for employment and all persons receiving and requesting services are free of such discrimination.
CONTRACTOR and any subcontractor shall, in the performance of this Agreement, fully comply with all
federal, state, and local laws and regulations, which prohibit discrimination. The provision of services
primarily or exclusively to such target population as may be designated in this Agreement shall not be
deemed to be prohibited discrimination.
12. COMPLIANCE WITH TERMS OF STATE OR FEDERAL GRANT. If this Agreement has been or
will be funded with monies received by the County pursuant to a contract with the state or federal
Revised PSA Form More Than $100,000 5 of 8 Project ID: CA Youth Outreach
Oct. 1, 2010 Feb. 29, 2012
Not to Exceed: $221,225.00
BIB]
40611-U01
AGREEMENT-U02
LI21329-U03
FO96183-U03
FO96184-U03
FO97017-U03
MG97055-U03
AS97081-U03
AS97084-U03
AI97450-U03
DO98171-U03
C1-U03
GENERAL-U03
DOCUMENTS-U03
2/1/2011-U04
BORENM-U04
15902-U05
2-U06
A.-U07
APPROVE-U07
AUTHORIZE-U07
THE-U07
CONTRACTS-U07
/-U07
PURCHASING-U07
OFFICER-U07
TO-U07
SIGN-U07
A-U07
255-PROBATION-U08
SHAFFER-U09
SANDRA-U09
SHAFFERS-U10
12/20/2010-U011
PROFESSIONAL-U012
SERVICES-U012
AGREEMENT-U012
CALIFORNIA-U012
YOUTH-U012
OUTREACH-U012
TO-U012
PROVIDE-U012
MENTORING,-U012
OUTREACH-U012
INTERVENTION-U012
PROGRAMS-U012
TO-U012
SUPPORT-U012
THE-U012
SILVER-U012
STAR-U012
GANG-U012
PREVENTION-U012
INTERVENTION-U012
GRANT-U012
IN-U012
THE-U012
AMOUNT-U012
OF-U012
$221,225-U012
THE-U012
PERIOD-U012
OCTOBER-U012
1,-U012
2010-U012
THROUGH-U012
FEBRUARY-U012
29,-U012
2012.-U012
B.-U012
AUTHORIZE-U012
THE-U012
CONTRACTS-U012
/-U012
PURCHASING-U012
OFFICER-U012
TO-U012
SIGN-U012
UP-U012
TO-U012
THREE-U012
3)-U012
FUTURE-U012
AMENDMENTS-U012
TO-U012
AGREEMENT-U012
THE-U012
AMENDMENTS-U012
DO-U012
EXCEED-U012
TEN-U012
PERCENT-U012
10%)-U012
OF-U012
THE-U012
ORIGINAL-U012
CONTRACT-U012
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WORK.-U012
AGREEMENT�T��"�|E��
�government in which the County is the grantee, CONTRACTOR will comply with all the provisions of said
contract, to the extent applicable to CONTRACTOR as a subgrantee under said contract, and said
provisions shall be deemed a part of this Agreement, as though fully set forth herein. Upon request, County
will deliver a copy of said contract to CONTRACTOR, at no cost to CONTRACTOR.
13. INDEPENDENT CONTRACTOR. In the performance of work, duties, and obligations under this
Agreement, CONTRACTOR is at all times acting and performing as an independent contractor and not as
an employee of the County. No offer or obligation of permanent employment with the County or particular
County department or agency is intended in any manner, and CONTRACTOR shall not become entitled by
virtue of this Agreement to receive from County any form of employee benefits including but not limited to
sick leave, vacation, retirement benefits, workers' compensation coverage, insurance or disability benefits.
CONTRACTOR shall be solely liable for and obligated to pay directly all applicable taxes, including
federal and state income taxes and social security, arising out of CONTRACTOR's performance of this
Agreement. In connection therewith, CONTRACTOR shall defend, indemnify, and hold County harmless
from any and all liability, which County may incur because of CONTRACTOR's failure to pay such taxes.
14. NOTICES. Notices required under this Agreement shall be delivered personally or by first-class, postage
pre-paid mail to the County and CONTRACTOR'S contract administrators at the addresses listed below:
FOR COUNTY:
Probation Department
Manuel Real, Chief Probation Officer
FOR CONTRACTOR:
California Youth Outreach
Ron Soto, Executive Director
Name and Title
1422 Natividad Road
Salinas, CA 93906
Address
831) 755-3913, Fax 831) 759-7246
Name and Title
P.O. Box 21404
San Jose, CA 95151
Address
Phone Phone
15. MISCELLANEOUS PROVISIONS.
15.01 Conflict of Interest. CONTRACTOR represents that it presently has no interest and agrees not to
acquire any interest during the term of this. Agreement, which would directly or indirectly conflict in
any manner or to any degree with the full and complete performance of the professional services
required to be rendered under this Agreement.
15.02 Amendment. This Agreement may be amended or modified only by an instrument in writing signed
by the County and the CONTRACTOR.
15.03 Waiver. Any waiver of any terms and conditions of this Agreement must be in writing and signed
by the County and the CONTRACTOR. A waiver of any of the terms and conditions of this
Agreement shall not be construed as a waiver of any other terms or conditions in this Agreement.
15.04 Contractor. The term CONTRACTOR" as used in this Agreement includes CONTRACTOR's
officers, agents, and employees acting on CONTRACTOR's behalf in the performance of this
Agreement.
15.05 Disputes. CONTRACTOR shall continue to perform under this Agreement during any dispute.
Revised PSA Form More Than $100,000 6 of 8 Project ID: CA Youth Outreach
Oct. 1, 2010 Feb. 29, 2012
Not to Exceed: $221,225.00
BIB]
40611-U01
AGREEMENT-U02
LI21329-U03
FO96183-U03
FO96184-U03
FO97017-U03
MG97055-U03
AS97081-U03
AS97084-U03
AI97450-U03
DO98171-U03
C1-U03
GENERAL-U03
DOCUMENTS-U03
2/1/2011-U04
BORENM-U04
15902-U05
2-U06
A.-U07
APPROVE-U07
AUTHORIZE-U07
THE-U07
CONTRACTS-U07
/-U07
PURCHASING-U07
OFFICER-U07
TO-U07
SIGN-U07
A-U07
255-PROBATION-U08
SHAFFER-U09
SANDRA-U09
SHAFFERS-U10
12/20/2010-U011
PROFESSIONAL-U012
SERVICES-U012
AGREEMENT-U012
CALIFORNIA-U012
YOUTH-U012
OUTREACH-U012
TO-U012
PROVIDE-U012
MENTORING,-U012
OUTREACH-U012
INTERVENTION-U012
PROGRAMS-U012
TO-U012
SUPPORT-U012
THE-U012
SILVER-U012
STAR-U012
GANG-U012
PREVENTION-U012
INTERVENTION-U012
GRANT-U012
IN-U012
THE-U012
AMOUNT-U012
OF-U012
$221,225-U012
THE-U012
PERIOD-U012
OCTOBER-U012
1,-U012
2010-U012
THROUGH-U012
FEBRUARY-U012
29,-U012
2012.-U012
B.-U012
AUTHORIZE-U012
THE-U012
CONTRACTS-U012
/-U012
PURCHASING-U012
OFFICER-U012
TO-U012
SIGN-U012
UP-U012
TO-U012
THREE-U012
3)-U012
FUTURE-U012
AMENDMENTS-U012
TO-U012
AGREEMENT-U012
THE-U012
AMENDMENTS-U012
DO-U012
EXCEED-U012
TEN-U012
PERCENT-U012
10%)-U012
OF-U012
THE-U012
ORIGINAL-U012
CONTRACT-U012
AMOUNT-U012
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THE-U012
SCOPE-U012
OF-U012
WORK.-U012
AGREEMENT�T��"�|E��
�15.06 Assignment and Subcontracting. The CONTRACTOR shall not assign, sell, or otherwise transfer its
interest or obligations in this Agreement without the prior written consent of the County. None of the
services covered by this Agreement shall be subcontracted without the prior written approval of the
County. Notwithstanding any such subcontract, CONTRACTOR shall continue to be liable for the
performance of all requirements of this Agreement.
15.07 Successors and Assigns. This Agreement and the rights, privileges, duties, and obligations of the
County and CONTRACTOR under this Agreement, to the extent assignable or delegable, shall be
binding upon and inure to the benefit of the parties and their respective successors, permitted
assigns, and heirs.
15.08 Compliance with Applicable Law. The parties shall comply with all applicable federal, state, and
local laws and regulations in performing this Agreement.
15.09 Headings. The headings are for convenience only and shall not be used to interpret the terms of this
Agreement.
15.10 Time is of the Essence. Time is of the essence in each and all of the provisions of this Agreement.
15.11 Governing Law. This Agreement shall be governed by and interpreted under the laws of the State of
California.
15.12 Non-exclusive Agreement. This Agreement is non-exclusive and both County and CONTRACTOR
expressly reserve the right to contract with other entities for the same or similar services.
15.13 Construction of Agreement. The County and CONTRACTOR agree that each party has fully
participated in the review and revision of this Agreement and that any rule of construction to the
effect that ambiguities are to be resolved against the drafting party shall not apply in the
interpretation of this Agreement or any amendment to this Agreement.
15.14 Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be
deemed an original, but all of which together shall constitute one and the same Agreement.
15.15 Authority. Any individual executing this Agreement on behalf of the County or the
CONTRACTOR represents and warrants hereby that he or she has the requisite authority to enter
into this Agreement on behalf of such party and bind the party to the terms and conditions of this
Agreement.
15.16 Integration. This Agreement, including the exhibits, represent the entire Agreement between the
County and the CONTRACTOR with respect to the subject matter of this Agreement and shall
supersede all prior negotiations, representations, or agreements, either written or oral, between the
County and the CONTRACTOR as of the effective date of this Agreement, which is the date that the
County signs the Agreement.
15.17 Interpretation of Conflicting Provisions. In the event of any conflict or inconsistency between the
provisions of this Agreement and the Provisions of any exhibit or other attachment to this
Agreement, the provisions of this Agreement shall prevail and control.
Revised PSA Form More Than $100,000 7 of 8 Project ID: CA Youth Outreach
Oct. 1, 2010 Feb. 29, 2012
Not to Exceed: $221,225.00
BIB]
40611-U01
AGREEMENT-U02
LI21329-U03
FO96183-U03
FO96184-U03
FO97017-U03
MG97055-U03
AS97081-U03
AS97084-U03
AI97450-U03
DO98171-U03
C1-U03
GENERAL-U03
DOCUMENTS-U03
2/1/2011-U04
BORENM-U04
15902-U05
2-U06
A.-U07
APPROVE-U07
AUTHORIZE-U07
THE-U07
CONTRACTS-U07
/-U07
PURCHASING-U07
OFFICER-U07
TO-U07
SIGN-U07
A-U07
255-PROBATION-U08
SHAFFER-U09
SANDRA-U09
SHAFFERS-U10
12/20/2010-U011
PROFESSIONAL-U012
SERVICES-U012
AGREEMENT-U012
CALIFORNIA-U012
YOUTH-U012
OUTREACH-U012
TO-U012
PROVIDE-U012
MENTORING,-U012
OUTREACH-U012
INTERVENTION-U012
PROGRAMS-U012
TO-U012
SUPPORT-U012
THE-U012
SILVER-U012
STAR-U012
GANG-U012
PREVENTION-U012
INTERVENTION-U012
GRANT-U012
IN-U012
THE-U012
AMOUNT-U012
OF-U012
$221,225-U012
THE-U012
PERIOD-U012
OCTOBER-U012
1,-U012
2010-U012
THROUGH-U012
FEBRUARY-U012
29,-U012
2012.-U012
B.-U012
AUTHORIZE-U012
THE-U012
CONTRACTS-U012
/-U012
PURCHASING-U012
OFFICER-U012
TO-U012
SIGN-U012
UP-U012
TO-U012
THREE-U012
3)-U012
FUTURE-U012
AMENDMENTS-U012
TO-U012
AGREEMENT-U012
THE-U012
AMENDMENTS-U012
DO-U012
EXCEED-U012
TEN-U012
PERCENT-U012
10%)-U012
OF-U012
THE-U012
ORIGINAL-U012
CONTRACT-U012
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WORK.-U012
AGREEMENT�T��"�|E��
�This space is left blank, intentionally.
IN WITNESS WHEREOF, County and CONTRACTOR have executed this Agreement as of the day and
year written below.
COUNTY OF MONTEREY
By:
Date:
By:
Date:
By:
Date:
Purchasing Manager
Department Head if applicable)
Board of Supervisors if applicable)
Approved as to Form
By:
Date:
County Counsel
Approved as to Fiscal Provisions
By:
Auditor/Controller
Date:
Approved as to Liability Provisions
By:
Risk Management
Date:
County Board of Supervisors' Agreement Number:
CONTRACTOR
California Youth Outreach
Contractor's Business Name*
By:
Date:
By:
Date:
Signature of Chair, President, or
Vice-President)*
Ron Soto, Executive Director
Name and Title
Signature of Secretary, Asst. Secretary, CFO, or
Asst. Treasurer)*
Name and Title
*INSTRUCTIONS: If CONTRACTOR is a corporation, including limited liability and non-profit corporations, the full
legal name of the corporation shall be set forth above together with the signatures of two specified officers. If
CONTRACTOR is a partnership, the name of the partnership shall be set forth above together with the signature of a
partner who has authority to execute this Agreement on behalf of the partnership. If CONTRACTOR is contracting in an
individual capacity, the individual shall set forth the name of the business, if any, and shall personally sign the Agreement.
Approval by Risk Management is necessary only if changes are made in paragraph 8 or 9.
AApproval by County Counsel is necessary only if changes are made to the standard provisions of the PSA.
Revised PSA Form More Than $100,000 8 of 8 Project ID: CA Youth Outreach
Oct. 1, 2010 Feb. 29, 2012
Not to Exceed: $221,225.00
BIB]
40611-U01
AGREEMENT-U02
LI21329-U03
FO96183-U03
FO96184-U03
FO97017-U03
MG97055-U03
AS97081-U03
AS97084-U03
AI97450-U03
DO98171-U03
C1-U03
GENERAL-U03
DOCUMENTS-U03
2/1/2011-U04
BORENM-U04
15902-U05
2-U06
A.-U07
APPROVE-U07
AUTHORIZE-U07
THE-U07
CONTRACTS-U07
/-U07
PURCHASING-U07
OFFICER-U07
TO-U07
SIGN-U07
A-U07
255-PROBATION-U08
SHAFFER-U09
SANDRA-U09
SHAFFERS-U10
12/20/2010-U011
PROFESSIONAL-U012
SERVICES-U012
AGREEMENT-U012
CALIFORNIA-U012
YOUTH-U012
OUTREACH-U012
TO-U012
PROVIDE-U012
MENTORING,-U012
OUTREACH-U012
INTERVENTION-U012
PROGRAMS-U012
TO-U012
SUPPORT-U012
THE-U012
SILVER-U012
STAR-U012
GANG-U012
PREVENTION-U012
INTERVENTION-U012
GRANT-U012
IN-U012
THE-U012
AMOUNT-U012
OF-U012
$221,225-U012
THE-U012
PERIOD-U012
OCTOBER-U012
1,-U012
2010-U012
THROUGH-U012
FEBRUARY-U012
29,-U012
2012.-U012
B.-U012
AUTHORIZE-U012
THE-U012
CONTRACTS-U012
/-U012
PURCHASING-U012
OFFICER-U012
TO-U012
SIGN-U012
UP-U012
TO-U012
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3)-U012
FUTURE-U012
AMENDMENTS-U012
TO-U012
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THE-U012
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AGREEMENT�T��"�|E��
�EXHIBIT-A
To
Professional Service Agreement
Between
Probation Department, hereinafter referred to as the County"
AND
California Youth Outreach, hereinafter referred to as the CONTRACTOR"
Scope of Services / Payment Provisions
This Exhibit-A shall be incorporated. by reference as part of Agreement governing work to be performed,
the nature of the working relationship between the County and the California Youth Outreach CYO), and
specific obligations of CYO.
PURPOSE
The purpose of this Agreement is to provide a youth mentoring program and outreach and intervention
services for youth from ages 10-18 participating in the Silver Star Gang Prevention and Intervention
program.
A. SCOPE OF SERVICES
A.1 The CONTRACTOR shall provide services and staff, and otherwise do all things necessary for
or incidental to the performance of work, as set forth below:
California Youth Outreach will provide services supporting the Silver Star Gang Prevention
and Intervention grant, which will include mentoring services, outreach services for Monterey
County and South County.
Mentoring Services, provides a program designed for youth who display at-risk
factors for gang involvement. Services of 2.) Mentors per class for 2.5 hours per
week., Services of 2) staff to supervise youth on 6 educational field trips for 8 hours
per trip per staff, 1) program Supervisor, clerical support.
Street Outreach and Intervention Serviced provides intervention, mediation, support
groups and recreation, pro-social activities for gang impacted/involved youth. Services
of 2) Outreach Workers
South County Outreach Workers Program, provides street gang member outreach,
youth intervention intake and assessments, mediation, support groups, recreation and
pro-social activities for gang impacted/involved youth. Services of 2) Outreach
Workers
$24,000
$100,000
$97,225
All written reports required under this Agreement must be delivered to the Silver Star Gang Prevention
and Intervention Probation Service Manager and Probation Finance Manager.
BIB]
40611-U01
AGREEMENT-U02
LI21329-U03
FO96183-U03
FO96184-U03
FO97017-U03
MG97055-U03
AS97081-U03
AS97084-U03
AI97450-U03
DO98171-U03
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AGREEMENT�T��"�|E��
�B. PAYMENT PROVISIONS
B.1 COMPENSATION/ PAYMENT
The County shall pay an amount not to exceed $221,225.00) for the performance of all things
necessary for or incidental to the performance of work as set forth in the Scope of Work.
CONTRACTOR'S compensation for services rendered shall be based on the following rates or in
accordance with the following terms:
Mentoring Services
Per Mentor 2) X 52 weeks X $20 per hr $5,200
2 staff X 6 trips X 8 hrs X $20 per hr $1,920
Program Supervisor $500 per mo X 12 mo $6,000
Admin Cost for program $200 per mo X 12 mo $2,400
Educational and Office Supplies for program $150 per mo X 12 mo $1,800
Monthly Staff meetings $20 per hr X 3 staff X 3 hrs per month X 12 mo $2,160
Food and snacks for youth at classes and field trips $116.67 per mo X 12 mo $1,400
Travel expense $61.66 per mo X 12 mo $740
Training expense for 2 staff $400 per yr $800
Communication costs $41.66 per mo x 12 mo $500
Clerical support $90 per mo X 12 mo $1,080
Street Outreach and Intervention Services
Outreach Workers $3,500 per mo per Outreach Worker X 12 mo $84,000
Admin Cost for program $833.33 per mo X 12 mo $10,000
Educational and Office Supplies for program $131.25 per mo X 12 mo $1,575
Equipment $100.00 per mo X 12 mo $1,200
Travel expense $75 per mo X 12 mo $900, Mileage 55 per mile X 1,500 miles $825
Training expense for 2 staff $450 per yr $900
Communication costs $50 per mo x 12 mo $600
South County Outreach Workers Program
Outreach Workers 2) $3,500 per mo per Outreach Worker X 12 mo $84,000
Admin Cost for program $833.33 per mo X 12 mo $10,000
Travel expense $75 per me X 12 mo $900, Mileage 50 per mile X 1,650 miles $825
Training expense for 2 staff $450 per year $900
Communication costs $50 per mo X 12 mo $600
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AGREEMENT�T��"�|E��
�EXHIBIT B
SILVER STAR GANG PREVENTION AND INTERVENTION
GRANT BASIC GUIDELINES
Contactor agrees to follow regulations and procedures of the Silver Star Gang Prevention and
Intervention SSGPI) grant, as set forth in the legislation and in the guidelines and interpretations
of the US Department of Health and Human Services Administration for Children and Families
ACF). The duration of SSGPI federal funding is from October 1, 2010 through February 29,
2012.
It is understood between the parties that SSGPI funding must be used prior to February 29, 2012
unless extended, and that this funding might not be renewed by the legislature, and that all
expenditures of funds must adhere to federal guidelines, and reporting requirements and
timelines. Failure to submit reports or follow requirements will be indicative of non-compliance
with the grant terms and conditions and may cause the reimbursement for eligible services to be
delayed or denied.
It also is understood that the Probation Department bears oversight responsibility for
administration of this grant and must monitor each participating agency's adherence to mandated
guidelines.
If the appropriated grant funds are discontinued or otherwise become unavailable to County
during the term of the Agreement or any extension thereof, County shall have the right to
terminate this Agreement by giving contractor written notice of such termination at least thirty
30) days prior to the effective date of the termination.
The program's mission is to utilize a multi-agency collaborative of prevention and early
intervention services to prevent and reduce gang association, membership and activities among
youth age 10-21 in Monterey County. In order to ensure coordination of services, sharing of
information and multi-agency intervention, programs funded by SSGPI may be located at one
common county-owned site.
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� NOTEXTPAGE
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REVISED BOARD ORDER"�|E�<�43
Before the Board of Supervisors in and for the
County of Monterey, State of California
Agreement No.: A-11907
a. Approve and authorize the Contracts/Purchasing Officer to sign a
Professional Services Agreement with California Youth Outreach to)
provide mentoring, outreach and intervention programs to support
the Silver Star Gang Prevention and Intervention grant in the
amount of $221,225 for the period October 1, 2010 through
February 29, 2012.
b. Authorize the Contracts/Purchasing Officer to sign up to three 3)
future amendments to this Agreement where the amendments
do not exceed ten percent 10%) of the original contract
amount and do not significantly change the scope of work.
Upon motion of Supervisor Armenta, seconded by Supervisor Potter, and carried by those
members present, effective January 11, 2011, the Board hereby:
a. Approved and authorized the Contracts/Purchasing Officer to sign a Professional Services
Agreement with California Youth Outreach to provide mentoring, outreach and intervention
programs to support the Silver Star Gang Prevention and Intervention grant in the amount of
$221,225 for the period October 1, 2010 through February 29, 2012.
b. Authorized the Contracts/Purchasing Officer to sign up to three 3) future amendments to this
Agreement where the amendments do not exceed ten percent 10%) of the original contract
amount and do not significantly change the scope of work.
PASSED AND ADOPTED this 11th day of January 2011, by the following vote, to wit:
AYES: Supervisors Armenta, Calcagno, Parker, Potter
NOES: None
ABSENT: Supervisor Salinas
I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in
the minutes thereof of Minute Book 75 for the meeting on January 11, 2011.
Dated: January 18, 2011 Gail T. Borkowski, Clerk of the Board of Supervisors
Revised: February 7, 2011 County of Monterey, State of California
By
Deputy
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