Title
Authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Amendment No. 8 to the Agreement (A-12060/MYA609) with Audac for Pillow Speakers, Nurse Call Pull Cords and Clinical Alarm Services at NMC, extending the Agreement (A-12060/MYA609) to June 30, 2015 and adding $15,000 for a revised total Agreement amount not to exceed $160,500 in the aggregate.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Amendment No. 8 to the Agreement (A-12060/MYA609) with Audac for Pillow Speakers, Nurse Call Pull Cords and Clinical Alarm Services at NMC, extending the Agreement to June 30, 2015 and adding $15,000 for a revised total Agreement amount not to exceed $160,500 in the aggregate.
SUMMARY/DISCUSSION:
Audac has provided pillow speaker, nurse call system and clinical alarm maintenance services for NMC since July of 2006. Audac is an authorized distributer and service contractor for Natividad Medical Center's nurse call system.
These systems are critical for patient satisfaction and safety. These systems perform a variety of functions, ranging from code blue (Heart attack) to respirator alarms in the Intensive Care Unit. Nurses are required to answer calls from patients within 10 minutes, and the nurse call system is NMC's method for the patient to communicate a need to the nurse that may be rounding on other patients.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this Amendment No. 8 as to legal form and risk provisions. Auditor-Controller has reviewed and approved this Amendment No. 8 as to fiscal provisions. The CAO-Budget and Analysis Division has advised to inform the BOS the spending authority (appropriations) associated with NMC's FY 2014 Adopted Budget has been exceeded and approval and authorization for modification of NMC's appropriation budget should be presented to the BOS. Since NMC is an Enterprise Fund, this does not prevent continued expenditures and is not a legal requirement, but it is considered good public policy, transparency and fiscal management. Natividad Medical Center's Finance Committee approved on 4.24.14 and Board of Trustees on 5.2.14 for forwarding to the Board of Supervisors for approval.
FINANCING:
The cost for this Amendment No. 8 is $15,000 for a revised total Agreement amount not to exceed $160,500. $160,500 is included in the Fiscal Year 2014/2015 Recommended Budget. NMC is confirming its appropriations position and if its spending authority has been exceeded will return to the Board. There is no impact to the General Fund.
Prepared by: Andrea Rosenberg, Asst. Administrator of Operations and Support Services 783-2562
Approved by: Harry Weis, Chief Executive Officer, 783-2553
Attachments: Amendment No. 8, Original Agreement, Renewal and Amendment Nos. 1 thru 7 and Spend Sheet.
Attachments on file with the Clerk to the Boards Office