Title
a. Approve and Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign a three-year non-standard agreement with West Publishing Corporation in an amount of $144,286, for Clear ProFlex retroactive to July 1, 2021 to June 30, 2024; and
b. Authorize the Monterey County Sheriff’s Office Information Technology Manager to sign appropriate documents and verifications when required.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign a three-year non-standard agreement with West Publishing Corporation in an amount of $144,286.00, for Clear ProFlex retroactive to July 1, 2021 to June 30, 2024; and
b. Authorize the Monterey County Sheriff’s Office Information Technology Manager to sign appropriate documents and verifications when required.
SUMMARY/DISCUSSION:
The Monterey County Sheriff’s Office requests approval of agreement (with addendum) with West Publishing Corporation.
Thomson Reuters CLEAR is a comprehensive, online investigative platform that allows investigators and analysts to easily access billions of public records, publicly available information, and proprietary data for investigation and due diligence, including identity verification and risk assessment, screening, and monitoring. Through its easy-to-use, intuitive interface, CLEAR provides extensive and current data sources, functionality, and exclusive offerings that comprise the most comprehensive investigative database platform available.
Subscription to the West Publishing Corporation - Thomson Reuters CLEAR will provide the following:
License Plate Recognition Data - Through CLEAR, law enforcement customers have access to more than six (6) million images of vehicles and license plates from a nationwide network of cameras (excluding Hawaii). Images are date/time stamped and include geo-coordinate information.
Real-Time Incarceration and Arrest (RTIA) Records - Through this premium feature, CLEAR offers gateway access to Appriss’s arrest data network, the only real-time network of state and local offender management system in existence. This data source provides live access to more than 160 million incarceration and arrest records from a multitude of state and local agencies nationwide. The data is updated every hour to ensure that the most up-to-date information is available. Records often contain images of the subject as well as physical characteristic data to help investigators quickly identify and focus on the most relevant results. In CLEAR, the RTIA Gateway can be searched in conjunction with the standard criminal records resources to provide robust, comprehensive results in a single search.
Real-Time Incarceration and Arrest (RTIA) Alerts - In addition to alerting on New Bookings, allows RTIA customers to select from RTIA-specific options when creating a Person Alert: Notify if Already in Custody; Notify X Days after Subject is in Custody; Notify on Release.
OTHER AGENCY INVOLVEMENT:
County Counsel and Auditor-Controller have reviewed.
FINANCING:
Funding for the subscription service is included in the Departments approved budget for FY 21-22. There is no additional cost to the County General fund associated with this recommendation.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This request meets the Boards strategic initiatives by:
“Providing efficient use of resources”
Mark a check to the related Board of Supervisors Strategic Initiatives
__Economic Development
√ Administration
__Health & Human Services
__Infrastructure
__Public Safety
Prepared by: Arthur Curtright, Management Analyst II, ext. 3708
Approved by: Steve Bernal, Sheriff/Coroner, ext. 3750
Attachments:
Board Report
Attachment A - Standard Agreement_Controlling Contract
Attachment B - Addendum and Exhibits