Title
a. Approve and authorize the Director of the Emergency Communications Department to sign a no cost Automated Clearing House Direct Deposit Authorization agreement with the City of Monterey, effective upon execution and until cancelled, to allow Automated Clearing House payments from the City; and
b. Accept nonstandard terms as recommended by the Director of the Emergency Communications Department.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director of the Emergency Communications Department to sign a no cost Automated Clearing House Direct Deposit Authorization agreement with the City of Monterey, effective upon execution and until cancelled, to allow Automated Clearing House payments from the City; and
b. Accept nonstandard terms as recommended by the Director of the Emergency Communications Department.
SUMMARY/DISCUSSION:
The Monterey County Emergency Communications Department (ECD) is a consolidated Public Safety Answering Point for 9-1-1 emergency and non-emergency calls as well as a radio dispatch facility serving 28 law enforcement, fire protection, and emergency medical response agencies throughout Monterey County.
These agencies pay ECD for dispatch and other related services in quarterly payments and may elect to pay by Automated Clearing House (ACH) electronic direct deposit. The City of Monterey requested to begin ACH payments and requires an ACH Direct Deposit Authorization form signed. This will save both the City and County time by avoid processing, at minimum, four physical checks each year for the quarterly dispatch service payments.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this Agreement as to form. Contracts/Purchasing has reviewed this Agreement.
FINANCING:
This is a no cost agreement and will have no impact on the General Fund.
BOARD OF SUPERVISORS STRATEGIC PLAN GOALS:
____ Well-Being and Quality of Life
____ Sustainable Infrastructure for the Present and Future
____ Safe and Resilient Communities
____ Diverse and Thriving Economy
_X_ Administrative
This agreement will allow for more efficient electronic payments from the City of Monterey to the ECD for services provided. This will create administrative efficiencies by eliminating the processing of physical checks.
Prepared by: John Vaught, Finance Manager II, x8883
Approved by: Lee Ann Magoski, Director of Emergency Communications Department, x8880
Attachments:
Agreement
Board Report