Title
Consider authorizing Amendment No. 3 to the Professional Services Agreement with GEI Consultants, Inc., to increase the dollar amount by $249,676 for a total contract amount not-to- exceed $477,296; and extend the term of the Agreement to December 31, 2027, to provide engineering services for Nacimiento Dam including design of a penstock protection wall; and authorize the General Manager to execute the Amendment. (Staff Presenting: Mark Foxworthy)
Report
RECOMMENDATION:
It is recommended the Finance Committee recommend that the Board of Directors:
Consider authorizing Amendment No. 3 to the Professional Services Agreement with GEI Consultants, Inc., to increase the dollar amount by $249,676 for a total contract amount not-to- exceed $477,296; and extend the term of the Agreement to December 31, 2027, to provide engineering services for Nacimiento Dam including design of a penstock protection wall; and authorize the General Manager to execute the Amendment.
SUMMARY/DISCUSSION:
The purpose of Amendment No. 3 to the Professional Services Agreement between Monterey County Water Resources Agency (MCWRA) GEI Consultants, Inc. (GEI), is to allow GEI to design a wall to protect the exposed portion of the Nacimiento Dam penstock. The exposed penstock is located between the low-level outlet works and the hydroelectric plant building at Nacimiento Dam, below a hillside that has experienced landslides. The Agency has been encouraged by independent consultants, the Federal Energy Regulatory Commission (FERC), and the CA Division of Safety of Dams (DSOD) to protect the exposed from damage due to inundation from potential landslides in the future.
On May 31, 2023, the MCWRA entered into Funding Agreement No. 4600015276 with the State of California Department of Water Resources (DWR) to assist in financing the Nacimiento Reservoir and Dam Maintenance projects. The design and construction of the penstock protective wall is an authorized project under this funding agreement with DWR.
Amendment No. 3 to the Professional Services Agreement with GEI will increase the value of the contract by $249,676 to a new Not to Exceed amount of $249,676 and extend the term of the contract to December 31, 2027. This will allow GEI to complete the design of the penstock protective wall and provide engineering services and support to the Agency through the term of Agreement No. 4600015276 with DWR which terminates December 31, 2027. Cost of design and construction are reimbursable under the agreement with DWR. Construction must be completed by November 30, 2027.
OTHER AGENCY INVOLVEMENT:
CA Department of Water Resources-Grant Administrator
Federal Energy Regulatory Commission (FERC)-Project Approval CA Division of Safety of Dams (DSOD)-Project Approval
FINANCING:
The FY2025-26 Adopted Budget of Fund 116 includes funding for this agreement, which is reimbursable through the Nacimiento Maintenance Project Grant (Agreement No. 4600015276). The total amount needed for the agreement in FY2025-26 is estimated at $249,676 and Fund 116 has sufficient appropriations to pay for the agreement.
Prepared by: Mark Foxworthy, Senior Water Resources Engineer (831) 788-3454
Approved by: Ara Azhderian, General Manager, (831) 755-4860
Attachments:
1. Amendment No. 3
2. Amendment No. 2
3. Amendment No. 1
4. Original Agreement for Professional Services.