Title
Approve and authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Amendment No. 9 to the Agreement (A-10502/MYA597) with Natividad Medical Center Volunteer Auxiliary for Volunteer Management Services at NMC, extending the Agreement from July 1, 2005 through June 30, 2015 and adding $90,675 for a revised total Agreement amount not to exceed $801,750.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Amendment No. 9 to the Agreement (A-10502/MYA597) with Natividad Medical Center Volunteer Auxiliary for Volunteer Management Services at NMC, extending the Agreement from July 1, 2005 through June 30, 2015 and adding $90,675 for a revised total Agreement amount not to exceed $801,750.
SUMMARY/DISCUSSION:
Over the period of one calendar year Natividad Medical Center currently utilizes approximately one hundred (100) volunteers to assist in providing various services throughout the hospital to assist employees and physicians with various overall hospital operations. These funds requested in amendment number 9 are used to cover the costs of management oversight and ensure appropriate allocation of volunteer resources.
All hospital volunteers are required to complete the hospitals standard education materials, and to be in compliance with all Joint Commission standards and with all state and federal regulations. Therefore, it is recommended that NMC Volunteer Auxiliary continue to employee their existing manager to oversee these services which amounts to $90,675 per year.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this Amendment No. 9 as to legal form and risk provisions. Auditor-Controller has reviewed and approved this Amendment No. 9 as to fiscal provisions. The CAO-Budget and Analysis Division has advised to inform the BOS the spending authority (appropriations) associated with NMC's FY 2014 Adopted Budget has been exceeded and approval and authorization for modification of NMC's appropriation budget should be presented to the BOS. Since NMC is an Enterprise Fund, this does not prevent continued expenditures, but it is considered good public policy, transparency and fiscal management. The Amendment has also been reviewed and approved by Natividad Medical Center's Finance Committee 5.22.14 and Board of Trustees 6.6.2014.
FINANCING:
The cost for this Amendment No. 9 is $90,675 for a revised total Agreement amount not to exceed $801,750. $90,675 is included in the Fiscal Year 2014/2015 Recommended Budget. NMC is confirming its appropriations position and if its spending authority has been exceeded will return to the Board. There is no impact to the General Fund.
Prepared by: Janine Bouyea, Hospital Human Resources Administrator, 783-2701
Approved by: Harry Weis, Chief Executive Officer, 783-2553
Attachments: Amendment No. 9, Original Agreement, Amendments Nos. 7 and 8, Renewal and Amendments 1, 2, 3, 4, 5, 6, and Spend Sheet.
Attachments on file with the Clerk to the Boards Office