Title
Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute an amendment no.1 to the agreement (A-15202) with Paragon Mechanical Inc. for maintenance and repair services, extending the agreement an additional two (2) year period (July 1, 2024 through June 30, 2026) for a revised full term agreement term of July 1, 2021 through June 30, 2026, and adding $250,000 for a revised total agreement amount not to exceed $450,000.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute an amendment no.1 to the agreement (A-15202) with Paragon Mechanical Inc. for maintenance and repair services, extending the agreement an additional two (2) year period (July 1, 2024 through June 30, 2026) for a revised full term agreement term of July 1, 2021 through June 30, 2026, and adding $250,000 for a revised total agreement amount not to exceed $450,000.
SUMMARY/DISCUSSION:
Paragon Mechanical, Inc. (Paragon) has been providing Natividad Medical Center (NMC) with preventive maintenance and repair services on various mechanical systems such as boilers, chillers, cooling towers, and the heating, ventilation, and air conditioning (HVAC) units to meet the requirements of the Office of Statewide Health Planning and Development (OSHPD). Paragon possesses expertise in the more complex HVAC components such as commercial refrigeration equipment, which includes medical grade refrigerators and medical freezers that are regulated and audited by The Joint Commission (TJC) and the state of California through Title 22 and Title 24, and variable frequency drives (VFD's), medical air compressors and medical vacuum pumps. These systems and components are vital to patient care as they support equipment and processes in various units, including Laboratory, Radiology, Pharmacy, Labor & Delivery, and Food Services. Paragon also maintains acceptable indoor air quality through proper ventilation which is a key factor in reducing the spread of airborne diseases in addition to maintaining the heating and cooling of the entire hospital. The approval of the recommended action will allow Paragon to continue providing preventative maintenance and repair services on the various mechanical systems at NMC.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel reviewed and approved this amendment no.1 as to form, and the Auditor-Controller reviewed and approved as to payment provisions. The amendment no.1 was reviewed and approved by NMC’s Finance Committee and by its Board of Trustees on January 12, 2024.
FINANCING:
The cost for this amendment no.1 is $250,000 of which $120,000.00 is included in the Fiscal Year 2023-2024 Proposed Budget. Amounts for remaining years of the agreement will be included in those budgets as appropriate.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The preventative maintenance and repair services provided by this vendor are vital to supporting various mechanical systems at NMC.
__ Economic Development
__ Administration
__Health and Human Services
X_ Infrastructure
__ Public Safety
Prepared by: Felipe Enriquez, Director Engineering, 783-2614
Approved by: Charles R. Harris, Chief Executive Officer, 783-2504
Attachments:
Paragon Mechanical Amendment No.1 to the Original Agreement
Paragon Mechanical Inc. Original Agreement
Attachments on file with the Clerk of the Board