Title
a. Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute an agreement with Inspirata, Inc. for e-path licensing and support to provide cancer registry reporting and data abstraction, services at NMC for an amount not to exceed $25,000 with an agreement term December 22, 2024 through December 21, 2025.
b. Approve the NMC’s Chief Executive Officer’s recommendation to accept non-standard contract provisions within the service agreement.
c. Approve the NMC’s Chief Executive Officer’s recommendation to accept non-standard contract provisions within the business associate agreement.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute an agreement with Inspirata, Inc. for e-path licensing and support to provide cancer registry reporting and data abstraction, services at NMC for an amount not to exceed $25,000 with an agreement term December 22, 2024 through December 21, 2025.
b. Approve the NMC’s Chief Executive Officer’s recommendation to accept non-standard contract provisions within the service agreement.
c. Approve the NMC’s Chief Executive Officer’s recommendation to accept non-standard contract provisions within the business associate agreement.
SUMMARY/DISCUSSION:
Health and Safety Code 103885, which governs cancer reporting by entities diagnosing and treating cancer, requires pathologists diagnosing cancer to provide cancer pathology reports to the California Cancer Registry (CCR) electronically. NMC is fulfilling this regulatory requirement through a partnership with Inspirata, Inc., who owns and operates the interface that receives pathology data from NMC, packages it, and transmits the data to the National Cancer Institute (NCI) Surveillance, Epidemiology, and End Results (SEER) program in coordination with one of the three CA SEER Registries. Previously, there was a coordination to submit registry data with assistance from UCSF and Inspirata. UCSF no longer will contract with this software vendor. Natividad will develop a process during the renewal period and extend the term of the agreement as appropriate.
NMC is seeking to renew the agreement with Inspirata, Inc. for a one-year period in order to remain compliant with California regulatory requirements.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and approved this agreement as to form, and the Auditor-Controller has reviewed and approved as to payment provisions. The agreement has also been reviewed and approved by NMC’s Finance Committee and by its Board of Trustees on November 8, 2024.
FINANCING:
The cost for this agreement is $25,000 which is included in the FY 2024-25 Adopted Budget. Funding will be provided from NMC’s Enterprise Fund 451-9600-6408.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This agreement allows Natividad Medical Center to remain compliant with California regulations requiring reporting of Pathology results to the cancer registry.
__ Economic Development
__ Administration
X Health and Human Services
__ Infrastructure
__ Public Safety
Prepared by: Tim Fitzgerald, IT Project Manager, 783-2716
Approved by: Charles R. Harris, Chief Executive Officer, 783-2553
Attachments:
Inspirata, Inc. Agreement
Attachments on file with the Clerk of the Board